Minutes of the meeting held on 9th March, 2011 at the Scout HQ., Cromer Road,
Beeston Regis – commencing at 7pm.
Present: R.Beckley (Chair), G.Dyson, P.Kemp, D.Thompson, Mrs.M.Wright and the Clerk. Also present were PCSO.G.Baxter and three members of the public.
1a. To receive and consider apologies:
Apologies were received and accepted from M.Knowles, Mrs.M.Roffe, B.Hill and M.Church. Apologies were also received from B.Hannah (NCC) and Mrs.A.Sweeney (NNDC).
1b. To receive Declarations of Interest on agenda items:
2. To approve the minutes of meeting held 9/2/11:
These had already been circulated; accepted as a true record (Prop: DT, Sec: PK)
3a. Resolution re Public Participation (requests to speak on specific items):
No requests to speak.
3b. To consider co-option of new member to the Parish Council:
No further news; council coming to the end of its current term.
The Chair, with members agreement, took item 12 next.
12. Review of Sect.17, Crime & Disorder Act (incl. Police Report):
PCSO Baxter reported on his recent village surgery outside the shop when again parking on verges in Regis Avenue was raised. There had been one crime reported since the last meeting (damage to vehicle in car park) and it was noted that the white “long-stay vehicle” in the Housing Trust car park had been moved. He reported on the very low crime rate in the area which was typical for the time of year. It was noted that two carnival events would take place on Cookies Field this summer and referring to the survey results the Chair requested a copy be provided for the police. PCSO Baxter was keen that people signed up to “Police Direct”. The Chair thanked him for his report and he left the meeting.
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1778, and A/C 10162140 £7889. The Chair pointed out the likely balances for the end of the financial year. The following payments, as scheduled on the agenda, were approved :- C.Allen £70.00, P.Bullimore £328.48, W.Runton Scouts £25.00, Norfolk A2Z £50.00,
Weybourne PC £8.95, Morston PC £6.67, and T.T.Jones Electrical £2487.78 (Prop: DT, Sec: PK – agreed).
(b) To note announcement from HMRC re Clerks pay & deductions:
Members had received information with their agendas in regard to Clerks all being paid through the PAYE system w.e.f. April, 2011. The Clerk informed members of a Payroll/PAYE specialist who was prepared to take on responsibility for the work for an annual fee of approx £50 – £60 per annum. This would include all matters associated with the Clerks pay including the end of year returns to HMRC. The Chair said that following this course of action was proper financial management and recommended it to members. It was agreed that the Clerk makes the appropriate arrangements for him to be paid via the PAYE system as soon as possible, using this specialist, in the new financial year 2011-12 (Prop: DT, Sec: MW)
(a) To note decisions /information received from NNDC since last meeting:
(b) To consider planning applications received since agenda printed:
(h) To note & consider Tree Preservation Order; Nuttalls Plantation:
The Clerk informed members that NNDC was updating old TPO’s with more up to date wording and terminology and the Nuttalls Plantation TPO was one of them. The Chair expressed concerns that this new notice “opens up the debate” and gives people the opportunity to object, and wondered whether there was anything more sinister going on that the PC was not aware of. It was agreed that the Clerk clarifies the situation the next day with NNDC and reports the findings directly to RB. It was also agreed that the PC supports a TPO on Nuttalls Plantation.
(k) To further consider Affordable Housing:
The Clerk had nothing further to report.
(m) To consider PCs responsibilities re the AONB:
These had been duly considered.
(n) To consider licences issued by NNDC/NCC in the parish (RB):
Information from B.Hannah, via the Clerk, would enable RB to complete the lists.
6. To consider Highways and Footpath Matters:
The Clerk drew members attention to the following :-
Acknowledgement letter from NCC re PC considering taking on more highways work
Highways Rangers visiting soon – request to tidy up the A149 railway bridge area, incl grafitti and also carry out similar work on the bend/approach in to Sheringham.
Another communication from a parishioner regarding parking on the verges in Regis Avenue – forwarded to PCSO.Baxter for attention.
Letter from NNDC re dog mess being left in large quantities near the bins and requesting a note be put in the next newsletter – small note in next newsletter
Six monthly walkabout with Highways Engineer – arranged for 31/3/11 at 9am.
Junction of Britons Lane/A148 – request for improvements sent to NCC Highways
7. Meetings & Conferences (to receive reports and announcements):
The Clerk reported on his attendance at the launch meeting of Sheringham Carnival.
(unable to hear speakers as room appeared to be overcrowded; Clerk obtained a press cutting – to be circulated).
8. PC Assets:
(a) Report re lighting by the Clerk:
The Clerk reported that the new light had been erected opposite 64, Priory Close and power was due to be connected in week beginning 21/3/11. This was noted.
9a. To consider maintenance of ditch east of Beeston Common:
Nothing further to report.
9d. To receive update re village survey (Alternative Parish Plan):
Two copies of MKs survey results had been circulating amongst members and the Clerk read his e-mail suggesting the way forward with this project. The Chair said that a vote of thanks should be recorded for MK regarding all his collating work and for the excellent report now before the PC. Members agreed and commented on the first class presentation of the survey results. PK suggested that eventually the school and the church should receive copies of the report as well as the police (as mentioned earlier in the meeting). The Chair agreed with MKs proposal and a working group made up of RB, PK, GD and MK would meet and consider the main points for PC action and others for passing on to other organisations. A photograph, for use by NALC in their report, was taken of PK holding the document.
9e. To further consider the “Good Neighbour Project”:
This matter would be a topic for discussion at the Annual Parish Meeting.
9g. To receive & consider tenders for Grass Verge Cutting:
Quotations had been received from three contractors. It was agreed to accept the tender from Secret Gardens & Prestige Properties at a price of £55 per cut. (Prop: DT, Sec: PK). This contractor had £5m public liability insurance and excellent references from other parish councils. The Clerk would notify the contractors accordingly and ask that the verge cutting be started a.s.a.p.
9h. To receive update re Network Rails proposals regarding the level crossings:
The Clerk had nothing further to report and the Chair stated that negotiations were ongoing.
9i. To consider nomination for election to the Norfolk Coast Partnership:
It was agreed to carry this item forward to the April meeting.
10. Quality Parish Status:
(a) To consider & agree next years meeting dates:
The following are agreed :-
Wed.13th April, 2011 – next PC meeting
Wed.27th April, 2011 – Annual Parish meeting
Wed.11th May, 2011 – APC meeting; first meeting of “new” council/election of Chair
Meetings from June, 2011 would be agreed by the newly elected council.
(b) To consider & prepare for Annual Parish Meeting (27th April):
It was agreed that this meeting would follow the same format as previous years with various topics already agreed by the PC up for discussion.
(c) To consider Qtly. Newsletter (March):
It was agreed to leave delivery of this edition until the middle of April thereby advertising the Annual Parish Meeting by using the front cover.
11. To receive reports from District & County Councillors:
Both members were unable to attend this meeting.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Marlec brochure re solar/wind lights
Information re Governments Localism & Decentralisation Bill
To be circulated
14. Resolution re Public Participation (comments/other matters):
No comments fro members of the public.
15. To confirm date of next meeting – future agenda items:
This was confirmed for Wednesday, 13th April, 2011.
The Clerk distributed the “Election Packs” from NNDC.