BRPC Minutes Aug 2011

Minutes of the meeting held on 10th August, 2011 at the Scout HQ., Beeston Regis

Present: M.Knowles (Chair), R.Beckley, Mrs.M.Roffe, D.Thompson, G.Dyson, P.Kemp, Mrs.M.Wright, H.Roper, C.Goodwin, and the Clerk. Also present were Mrs.A.Sweeney (NNDC) and three members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from B.Hill and M.Church. Apologies were also received from B.Hannah (NCC) and PCSO.G.Bridges.

1b. To receive Declarations of Interest on agenda items
None received.

.2. To approve the minutes of meeting held 13/7/11 (circulated)
These had been circulated and were accepted as a true record (Prop: DT, Sec: GD)
3 . Resolution re Public Participation (requests to speak on specific items)
A parishioner requested to speak on PC assets (item 8)

Item 11 was taken next – see later in minutes

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, Bus Shelter cleaning, P.Bullimore £238.60, Clerks net salary, W.Runton Scouts £25.00, Hire of Hall, HMRC £59.60, Tax on Clerks Salary,
P.Bullimore £36.68, Clerks Exps, Glasdon Manufacturing £164.32, Grit Bin G Sign Ltd £45.60, Sign for Bus Shelter, T.T.Jones Electrical Ltd £99.00, Light Mtce.
The above payments, scheduled on the agenda, were approved (Prop: MR, Sec: MW).
The current bank payments were as follows :- A/C 10162132 £1280, and A/C 10162140 £7860 – noted by members – the Chair agreed balances to bank statements.
(b)    To consider contract from Norfolk CC re grass verge cutting
It was agreed that RB, MR and the Clerk consider the details in the contract and arrange for signature. It was noted that the work specification went into much detail and the contract was worth £900.42 for the year to 31/3/12.
(c)    To review Financial Regulations (circulated)
The wording regarding the Audit Commision needed to be deleted as the organisation had been abolished (4:3) but subject to this amendment the Financial Regulations were approved for a further year.

5. Planning:
(a) To note decisions/information received from NNDC since last meeting
Nothing received.
(b)    To consider planning applications received since agenda printed
None received
(c)    To consider Nfk Mins/Waste LDF: Site Specific document (circulated)
Members had seen copies of the information received from Norfolk County Council and after discussion it was agreed that the Clerk, liaising with RB, sends the following response :- Highways, p.189: The Parish Council disagrees with the proposal to use the existing access to/from Britons Lane and the subsequent upgrading of the junction of Britons Lane with the A148. The proposed improvements to this junction will encourage more vehicles into Britons Lane which is already completely inadequate for modern day traffic particularly north of the entrance to the extraction site where it narrows to a single lane. Restoration Plan, p.190/191: BRPC wish to ensure that the restoration plan and re-instatement programme is adhered to, and wish to see Carter Concrete’s response to this consultation and have the opportunity of commenting thereon. The enlarged site is within the AONB and every effort should be made to retain a section of the Cromer Ridge.
(k)    To further consider Affordable Housing
The Clerk reported that progress was slow although the architects kept in touch and had stated that a Housing Association was being sought to progress the purchase of land.
(m) To consider PCs responsibilities re the AONB.
The Clerk still awaited news from the NNDC Planning Enforcement Officer regarding the site in Britons Lane. This was noted.
(n) To consider licences issued by NNDC/NCC in the parish. (circulated)
The list, compiled by RB, was now circulating to members and it was agreed to remove this item from the agenda.

6. To consider Highways and Footpath Matters. (incl.Grit Bins)
The Clerk drew members attention to the following :-
The work on the exit to Cookies Field had been completed by Norfolk CC – members instructed the Clerk to write enquiring of the owners as to why it was not being used.
Grit Bins: A bin had been delivered to 37, Regis Avenue. Written permission had been obtained from the owners of 57, Abbey Park to site a bin in their front garden and the Clerk had placed an order with Glasdons. A request from a parishioner to have a bin in Sheringwood was considered but members instructed the Clerk to send a negative response as this was a private road as was Hillside which had already been turned down.
The Clerk informed members that the Highways Rangers were in the village on 5/9.
A thank-you letter had been received from Hilltop regarding slow signs nr their gates.
New matters :- The Clerk was instructed to (1) write asking the owners of bungalows in Regis Avenue to cut back their hedges, (2) contact Norfolk CC regarding the overgrown public footpath adjacent to the Maze and Priory and (3) contact the owner of a property in Britons Lane which had a tree overhanging the footpath.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk drew members attention to the following :-
N.Lamb MP, village tour date – Wednesday 31/8/11 at 9.15am (Britons Lane car pk)
MR gave a report on her attendance at the NNDC’s Health and Opportunities Forum which included talks regarding (1) the Aldborough Village Care Scheme run by the Church, Parish Council and the Doctors and (2) the Potter Heigham Good Neighbour Scheme. Both were village hall based. The Chair thanked MR for her report.

8. PC Assets:
(a)    Report re lighting by the Clerk
The Clerk reported that the electricity charges agreed at the last meeting had been confirmed by E-on (see July meeting for details). There had been no lighting problems reported since the last meeting. Noted.
(c) To receive report regarding repair of seat around the Village Sign (DT)
DT reported that he would be starting the work as soon as possible.

A parishioner, who had requested to speak on PC Assets, asked if the graffiti in the bus shelter could be attended to as requested. The Chair said he would deal with this.

9a. To consider N. Norfolk Community Heroes Award Scheme
Members had no nominations for this award. The Clerk would circulate the details.

9b. To consider voting for Community Reps for the Nfk Coast Partnership
Members agreed to vote for the 5 most local candidates and the Clerk was instructed to return the voting paper accordingly.

10. Quality Parish Status:
(a)    To review Standing Orders (circulated)
Apart from the minor spelling mistakes members approved the Standing Orders for a further year.
(b)    To consider Qtly. Newsletter (Sept. issue)
It was hoped to include information from Age Concern regarding the various services that they provide as it had not been possible to set up a Good Neighbour Scheme in the parish. A small article to try and encourage more parishioners to attend parish council meetings would also be included.

11. To receive reports from District & County Councillors
A.Sweeney (NNDC) informed members that she had been appointed to the District Council’s Planning and Licencing committees. The contract change-over to KIER for cleaning and waste had gone fairly well. Mrs Sweeney had also attended the Health Opportunities Forum as spoken about by MR. RB asked about the situation with the Planning LDF following recent Government announcements and AS said she would make enquiries at NNDC. Finally she referred to the recent petition regarding the dangerous junction on the A148 at Upper Sheringham. The Chair thanked her for the report.
The county councillor and police had offered their apologies.

12. Review of Sect.17, Crime & Disorder Act (incl.Police Report)
The Clerk asked members to note that the new PCSO. was Gill Bridges. She was aware of the work being undertaken for BRPC in respect of Britons Lane. ( speed and weight checks)

13. To receive Correspondence (not included in agenda items above)
The Clerk drew members attention to the following :-
NNDC Polling District/Station review, NNDC Pathfinder newsletter, Norfolk RCC Signpost magazine, Playing Field Association newsletter – to be circulated

14. Resolution re Public Participation (comments/other matters)
There was concern re parking on the Carnival Fun Day.

15. To confirm date of next meeting – future agenda items
Confirmed for Wed. 14th September, 2011 – Apologies received from CG

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