BRPC Minutes Sep 2011

Minutes of the meeting held on 14th September, 2011 at the Scout HQ, B/Regis

Present: M.Knowles (Chair), R.Beckley, M.Church, Mrs.M.Wright, D.Thompson, H.Roper, Mrs.M.Roffe and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from C.Goodwin, B.Hill, and G.Dyson. Apologies were also received from B.Hannah (NCC), A.Sweeney (NNDC) and PCSO.G.Bridges.

1b. To receive Declarations of Interest on agenda items
None received

2. To approve the minutes of meeting held 10/8/11 (circulated)
These had been circulated and were accepted as a true record (Prop: DT, Sec: RB)

3 . Resolution re Public Participation (requests to speak on specific items)
No requests to speak on agenda items.

4. Finance (a) To approve invoices for payment and note bank balances:
C.Allen £70.00, Bus shelter cleaning, P.Bullimore £238.40, Clerks net salary,
HMRC £59.80 Tax on Clerks Salary, W.Runton Scouts £25.00 Hire of Hall
P.Bullimore £35.76, Clerks Exps., Glasdon Manufacturing £164.32, Grit Bin
Secret Gardens £110.00 Grass Verge cutting
Morston PC £5.97, Photocopying, SLCC £82.00 Annual Subscription.
The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: MR)
At the suggestion of RB it was agreed to give details of irregular payments on the agenda. The current bank balances were as follows :- A/C 10162132 £401 and A/C 10162140 £7860 – noted by members – the Chair agreed these balances to bank statements.
(b)    To consider contribution to PCC re upkeep of graveyard
After discussion it was agreed to contribute £450 as last year (Prop: RB, Sec: DT)

5. Planning:
(a) To note decisions/information received from NNDC since last meeting
Nothing received
(b)    To consider planning applications received since agenda printed
None received.
(c)    PF/11/0983: To consider erection of wind turbine at Pond Fm, Bodham
The Clerk reminded members that the PC had not been officially consulted by NNDC.
The Chair asked members whether the PC, as a corporate body, should respond to this planning application. RB pointed out that parishes further away from the site than Beeston Regis had been consulted. RB thought that the PC should look at the broader view and referred to a previous application for four turbines at this location which was turned down and upheld on appeal. The Planning Inspectors views still applied today and RB thought that the damage to the landscape outweighed the benefits from a low out-put turbine that was proposed. The Chair referred to a well attended public meeting at Bodham and again asked for a proposition regarding whether the PC should respond. It was proposed by RB and seconded by MW that the PC should make a response but this proposal on being put to the vote was lost.
(k)    To further consider Affordable Housing
There was no further news from the architects – noted.
(l)    To consider PCs responsibilities re the AONB.
The Clerk was still waiting for news from the NNDC Planning Enforcement Officer regarding the site in Britons Lane and it was suggested he obtains details direct from the County Council Enforcement Department.
(m)    PF/11/1070: To consider erectn of dwelling; land adj. to 4, Meadow Cott
The Clerk reminded members that an application had been received and refused for this site at the end of 2010 (see PC minutes October, 2010 and NNDC Development Control Committee decision in December, 2010). RB reminded members that the access to the site was a restricted by-way as he had previously informed the Planning Officer. It was agreed to object for the same reasons as quoted in the Dev.Control Committee minutes of Dec.2010 (Prop: RB Sec: DT).

6. To consider Highways and Footpath Matters. (incl.Grit Bins)
The Clerk drew members attention to the following :-
Cookies Field: A letter from the owners refuting that the work had been completed by NCC Highways Dept. was noted by members who instructed the Clerk to write to the Highways Department enquiring of the true situation. Members expressed concern regarding the apparent misinformation supplied to the Clerk verbally by the County Council. There was further concern expressed in respect of the length of time this whole matter had taken. The Clerk was instructed to write to Mr & Mrs Cook expressing the PC’s gratitude in respect of this project.
Grit Bins: Both bins had been delivered and were awaiting installation by NCC
Overhanging shrubs in Regis Ave: had now been cut back.
Priory Maze footpath: hedge now cut back and footpath clear.
Overhanging tree in Britons Lane: owner had dealt with this.
It was noted that a Permit to Work had been sent to Secret Gardens in respect of grass verge cutting and the Norfolk CC subsidy contract had been signed and returned.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk drew members attention to the following :-
Dereham, Watton & Holt CAB’s AGM – 14/9/11
Community Smallholding Project, Challenge Days on 23rd & 24th September.
NALC – Coffee & Chat event – Burnham Deepdale – 11/10/11
NALC – event re Quality Status – 12/10/11 – Barnham Broom
NALC – AGM – 1/10/11 – East Tuddenham Village Hall (9.30 – 1pm)
MW reported that there was a Hooke Charity meeting on 23/9/11 when a parishioners request for financial assistance was being discussed.

8. PC Assets:
(a)    Report re lighting by the Clerk
The Clerk reported that the light adjacent to 36, Abbey Park had been damaged in the recent strong winds. This had been reported to the lighting contractor.
(b)    To receive report regarding repair of seat around the Village Sign (DT)
DT reported that he would be starting the work a.s.a.p.

It was noted that the graffiti in the bus shelter had been removed as far as was possible. Members thanked MC for the work carried out.

9a. Revisit & Review “Register of Interests”
Members agreed to consider whether there had been any changes to their declarations following the May, 2011 elections when the forms were last completed.

10. Quality Parish Status:
(a)    To consider Qtly. Newsletter (Sept. issue)
MK hoped to produce this edition at the end of the month. Items for this edition included Age Concern services, update on grit bins, overhanging shrubs on footpaths, and a reminder re faulty street lights (contact the Clerk and not NCC or NNDC).

11. To receive reports from District & County Councillors
BH and AS had offered their apologies

12. Review of Sect.17, Crime & Disorder Act (incl.Police Report)
PCSO.Bridges had offered her apologies and the Clerk read an e-mail from her regarding the latest crime statistics.

13. To receive Correspondence (not included in agenda items above)
The Clerk drew members attention to the following :-
NNDC letter re changes to waste services, NALC’s Annual Report, Upcher Community Partnership managers report, Request for donation from Norfolk Accident Rescue, Letter re Community Gym, NNDC agenda/minutes, e-mail from parishioner re complaint made to Sheringham Carnival Committee regarding noise (noted by members; no action) – to be circulated

14. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec: MR – agreed – no comments or other matters from the public.

15. To confirm date of next meeting – future agenda items
Confirmed for Wed.12th October, 2011.
MR requested that she wished the PC to consider purchasing more flower bulbs and asked for this to be placed on the next agenda.

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