Minutes of the meeting held on 11th August, 2010 at the Scout HQ., Cromer Rd., Beeston Regis – commencing at 7pm.
Present: M.Knowles (Chair), Mrs.M.Roffe, D.Thompson, K.Hill, G.Dyson, M.Church, R.Beckley, Mrs.M.Wright, P.Kemp and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC) and one member of the public.
1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill.
1b. To receive Declarations of Interest on agenda items:
2. To approve the minutes of meeting held 14/7/10:
These had been circulated to members and were accepted as a true record. (Prop: DT. Sec: MK – agreed).
3a. Resolution re Public Participation (requests to speak on specific items):
Prop: MK, Sec: RB) – No requests to speak on agenda items.
Following the Chairs suggestion it was agreed to take item 11 next.
11. To receive reports from District & County Councillors:
B.Hannah (County Councillor) spoke of the cuts going ahead with “Connexions” (part of Childrens Services) which provided help for young and vulnerable people in finding employment etc.. This was a decision he disagreed with. MR said that she thought this would create long term problems and would require even more money in the future than was being saved at present. It was agreed to send a letter to NCC Childrens Services expressing concerns regarding these cut backs. BH also referred members to the Dog Banning Orders recently announced by NNDC. and to the efforts being made to solve the car parking problems on car boot sale days. He stated that meetings were still ongoing regarding the latter and he was more optimistic that solutions might be found.
Mrs.A.Sweeney (NNDC) stated that she had attended talks on a new Draft Health Strategy and on Domestic Violence. She informed members that all the street signs were now in place. Everybody at NNDC was waiting for the news re Government Grants and the expected heavy reductions.
The Chair thanked BH and AS for their reports after which they left the meeting.
3b. To consider co-option of new member of the Parish Council:
The Clerk informed members that there is a vacancy notice on the parish notice board and reminded them that an eleventh member needs to be appointed a.s.a.p. It was agreed to place a further advertisement in the next newsletter.
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £791, and A/C 10162140 £9386. The Clerk gave explanations regarding the five payments scheduled for payment after which the following were approved :- C.Allen £70.00, P.Bullimore £348.28, West Runton Scouts £25.00, T.T.Jones Electrical £152.57, and S.L.C.C. £82.00 (Prop: DT, Sec: MR, – agreed)
(b) To receive verbal report on Insurance:
RB reported that there was no further news regarding extending the maximum age of councillors on the Personal Accident Section of the PCs Insurance.
(c) To Review Financial Regulations:
It was agreed to increase the figure from £500 to £1000 when the PC is required to invite tenders for goods and services. See 11.1 (b) at page 6. This figure would consequently be amended at (g) and (h) also on page 6. (Prop: RB, Sec: DT – agreed). Subject to this amendment the Financial Regulations were agreed.
(d) To note Internal Auditors Report & confirm appointment of Int. Auditor:
The Internal Auditors Report, which had been circulated to members, was noted. No problems were reported and the IA was happy with the PCs systems and records.
Mr.S.Meakin was appointed as the PCs Internal Auditor for the year 2010-11 (Prop: MR, Sec: GD – agreed) and the Clerk would write to him accordingly.
(a) To note decisions received from NNDC since last meeting:
(b) To consider planning applications received since agenda printed:
(h) LDF – incl.Travellers Sites and SMP:
There was nothing further to report.
(k) To further consider Affordable Housing in the parish:
RB reported on a newspaper article in which the Chief Executive of NNDC stated that they remained committed to providing additional affordable housing. It was agreed, that because of the length of time Officers were taking at NNDC to progress the Beeston Regis situation, that the Clerk writes to NNDC regarding this matter. (Prop: PK, Sec: DT). The Chair and RB would liaise with the Clerk constructing the letter.
(l) To note appeal and consider Heath Barn, Britons Lane:
The Clerk informed members that an appeal had been lodged in respect of this site and the hearing date was 14th December, 2010 (10am) – NNDC Offices. There was a brief discussion regarding what appeared to be forms of building activity, including soil movement, and the Clerk was requested to contact NNDC and NCC regarding this (Prop: DT, Sec: MR – agreed)
(m) To consider PCs responsibilities re the AONB:
These were noted.
(n) To consider licences issued by NNDC in the parish and note carnival event:
RB summarised what had happened in the two weeks prior to the Sheringham carnival events on Cookies Field. The Chair pointed out that there appeared to be no major incidents and things seemed to be well organised. RB agreed but expressed concerns regarding the lack of information and consultation with the PC. Members agreed that overall there had been no real problems but asked the Clerk to write to the Sheringham Carnival Committee requesting that they keep the PC informed if they use the site again and also congratulating them regarding the organisation of this years events. (Prop: MK, Sec: MR).
RB stated that it would be useful to have a list of all licences issued for the parish by the authorities concerned and it was agreed he completes the records he had already started.
6. To consider Highways and Footpath Matters (incl. Grit Bins):
The Clerk reported on the following :-
Path between Maze and Priory Ruins, overgrown – work carried out.
Path between Abbey Pk and A149, overgrown – ” ” ”
Minor subsidence on paths in Priory Cl (nr 23 & 57) ” ” ”
Damaged path near the village sign ” ” ”
Parking at start of Priory Close – Clerk has e-mailed PCSO Baxter
Parking on verges in Regis Avenue ” ” ” ” ”
Pot Holes in Britons Lane nr Carter Concrete – reported to NCC Highways
Chain link fence nr path, east of Britons Lane ” ” ” ”
It was agreed, after further discussion, to not pursue the purchase of further grit bins.
It was agreed that the Clerk again contacts PCSO.Baxter regarding the parking problems as above.
The letter from NCC re the Review of Waiting Restriction Traffic Regulation Orders
had been circulated to members who agreed there was no objections but stated that real enforcement was necessary for who ever monitored and policed parking.
7. Meetings & Conferences (to receive reports and announcements):
NALC – AGM on 11/9/10 – Narborough Village Hall – GD,PB, ? KH to attend.
It was agreed the Chairs name be put forward for the draw for attendance at the Buckingham Palace Garden Party next year.
8. PC Assets:
(a) To note verbal report re street lighting:
The Clerk reported that approx. 25% of the light adjacent to 18, Priory Close had been blacked out as instructed. The contractors had informed the Clerk that a similar job could be carried out, and would be effective, on the first light in Caxton Close. It was agreed the Clerk instructs T.T.Jones Electrical to carry out the work.
9a. To consider maintenance of ditch east of Beeston Common:
No further news.
9d. To receive report re village survey (Alternative Parish Plan):
PK and GD reported that the next meeting of the working group would be on 1/9/10 when printing costs, delivery, and collection of the questionnaire would be discussed. The Chair and members thanked PK for all his work on drafting the questionnaire and hoped it would be available for delivery with the next newsletter.
9f. To consider car parking during Sunday Car Boot Sales:
See page 1, item 11 (report by B.Hannah)
9g. To consider purchase of photocopier:
All members had received a copy of the Clerks report. A capital cost of approx £400 would be shared by three PCs and revenue costs of approx 2p per copy would be charged according to usage. After discussion it was agreed to purchase a copier.
(Prop: MR, Sec: DT)
9h. To consider Norfolk Fire Authority safety Plan 2011-14:
It was agreed not to respond as a corporate body as members had received papers and could respond as individuals.
10. Quality Parish Status:
(a) To review PCs Standing Orders:
Members had received a copy of the SOs and the item was brought forward from last months agenda. It was agreed that the first part of 17(b) should be deleted and subject to this amendment the Standing Orders were approved. (Prop: MK, Sec: RB).
(b) To consider Newsletter (Sept.issue):
It was agreed that the front page of the next issue would feature the questionnaire. It is important to give as much publicity to the survey as possible. The Clerk had obtained a list of properties in the parish from NNDC which would aid delivery more than the Electoral Roll – copies would be provided to members prior to the next newsletter delivery. The Chair asked members to consider articles for the next issue.
(c) To consider future training:
A training session had been arranged at Weybourne Village Hall (Wed.20th October, 7.30pm) and members agreed to attend (MR, GD, PK, KH, and MC).
11. District & County Councillors Reports:
See page 1.
12. To consider Sect.17, Crime & Disorder Act (incl. Police Report):
No PCSO. in attendance.
13. To receive Correspondence (not included in agenda items above):
The following had been received :-
Norfolk Police Authority, Local Policing Plan 2010-13.
N.Lamb MP., Village Tour 2010 – at Beeston Regis on Thurs 2/9/10 at 3.15pm.
Report re Potter Heigham Good Neighbour Scheme.
NALC – Annual Report 2009-10.
Sheringham Shoal Windfarm – Newsletter.
NNDC – notice re Cash Office closure at Cromer.
NNDC – Agenda & Minutes.
All correspondence would be circulated as usual.
14. Resolution re Public Participation (comments/other matters):
Prop: MK, Sec: RB – agreed – no comments from the public.
15. To confirm date of next meeting – future agenda items:
This was confirmed for Wed. 8th September, 2010. (7pm).
The Chair offered his apologies for this meeting.