Minutes of the meeting held on 8th July, 2009 at the Scout Headquarters, Cromer Rd Beeston Regis (commencing 7pm).
Present: R.Beckley (Chairman), M.Knowles, M.Church, B.Hill, G.Dyson, Mrs.M.Wright, and the Clerk. Also present were two members of the public.
1a. To receive and consider apologies:
Apologies were received and accepted from D.Cox, M.Bliss, P.Kemp and Mrs.Roffe. Apologies were also received from Mrs.A.Sweeney (NNDC) and B.Hannah (NCC).
1b. To receive Declarations of Interest on agenda items:
2. To approve the minutes of meeting held 10.6.09:
These had been circulated to members and were accepted as a true record. (Prop: MK, Sec: MW – agreed)
3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK) – agreed – meeting adjourned – no requests – meeting reopened.
(a) The current bank balances were as follows :- A/C 10162132 £1508, A/C 10162140 £6264 – noted by members. The Clerk gave a brief explanation of the four payments scheduled including that to S.Meakin for Internal Audit and the following were approved for payment :- C.Allen £60.00, P.Bullimore £356.70, W.Runton Scouts £25.00 and S.Meakin £65.00 (Prop: MK, Sec: BH – agreed). The Clerk asked members to note the receipt of the VAT refund in relation to last years accounts (31/3/09). Whilst mentioning audit fees the Clerk stated that the Annual Return had gone off to the External Auditors and the notices advertising electors rights and the appointed external audit day had been placed on the main notice board.
(b) To approve the new standing order to T.T.Jones Electrical in the sum of £64.31:
This was approved by members (Prop: BH, Sec: MK – agreed). The Clerk stated that a new figure for the supply of electricity from E-On would be brought to their attention as a Direct Debit soon.
(d) To consider the Qtly. Budget Report (April – June 2009):
Members had all received a copy of the Clerks report. He pointed out that significant variations between the budget and the actuals had explanatory notes against that expenditure head e.g. Insurance and Dog Bin emptying when a complete years expenditure was incurred in the first quarter. The only projected overspend at the moment appeared to be on the cost of electricity following the new price increase and the changes to the lighting stock inventory. This was noted and agreed by members (Prop: MK, Sec: GD).
(a) To note decisions received from NNDC since last meeting:
20090203 – 2 dwellings in Lawson Way, Sheringham – site meeting arranged. The Planning Officers report would be circulated to members.
(b) To consider planning applications received since agenda printed:
20090668 – Erection of single storey rear extension at 3, Priory Close:
After discussion members agreed no objections to this application (Prop:RB,Sec:MW)
(e) Sheringwood – To receive update & consider tree preservation:
The Clerk, accompanied by MK, had met with the Woodland Trust representative (M.Ryder) and had walked around Sheringwood looking for old or feature trees. In summary M.Ryder stated that only trees at Silver Fox Farm might be worthy of a TPO, not because of their age or beauty but because of the past history of the site. He stated that Sheringwood was not particularly old and was typical of woodland areas in North Norfolk and it was not reasonable to expect NNDC to place TPOs on all these trees. MK confirmed the Clerks report. It was agreed that the Clerk speaks with NNDC Conservation Dept regarding the trees at Silver Fox Farm and removes this item from the agenda. The Chair stated that the parish council had done everything it could over a long period of time regarding this matter but must accept professional opinion. He said that the parish council would continue to monitor the situation and was hopeful that the NNDC was aware of the possibilities of tree felling or lopping when they now received planning applications for this area.
(h) LDF – incl.Gypsy EERA consultation and SMP:
The Environment Agency and Natural England had produced an update of where we are in terms of the Shoreline Management Plan. This had been circulated to members. The Clerk had nothing else to report on this item.
(i) To consider proposals for development at Hall Farm:
The Clerk had spoken to the agents (Bidwells) as well as the Planning Officer who had both indicated that they would attend a parish council meeting when the formal planning application had been submitted. This was noted by members.
6. To consider Highways and Footpath Matters:
The Clerk reported on a walkabout with Karl Rands (PB, KR, MK, DT & MW)(12/6)
The footpath nr council houses adjacent Britons Lane Cl. – footpath now widened.
The footpath in front of pair of council houses (bottom Brits Lane)refer Housing Trust
Weeds in the parish – work has been carried out and weeds are starting to die.
Fence on Britons Lane, north of Heathside – will monitor and remove if necessary.
Lorries using Britons Lane – Signage is correct – speak with police – see below.
Sign near Scout HQ – “Beeston Regis/W.Runton” – to be moved to correct boundary.
Also agreed was (a) clear weeds in path at northern end of Abbey Pk (b) clear weeds on path near Sheringham boundary, opposite Maze (c) monitor hedge/trees north of Abbey Pk.
Referring to Lorries using Britons Lane the Clerk read the reply from Anglia Mowers and also spoke of his telephone conversation with Sgt.Money – noted by members.
Speed Awareness Message – speed checks carried out by Norfolk CC would continue automatically as the PC was now on the list for periodic visits.
New matters :- The hedge near the footpath between the maze and the priory was very overgrown (CRF3) (reported by MK and MW) and following his report the Clerk was instructed to inform NCC Footpaths & Rights of Way Section in order that they could rectify this matter. A report from PK, via the Clerk in his absence, referred members to the cliff top path towards the western end of the caravan park. It was agreed the Clerk enquires further to the exact problem and location before considering this further.
At the Chairs suggestion it was agreed to write a letter of thanks to Karl Rands regarding the recent parish walkabout (see start of item 6) and also speak with him regarding further dropped kerbs to the east of Britons Lane and near the school.
7. Meetings & Conferences (to receive reports and announcements):
The following invitations had been received since the last meeting :-
Norfolk ALC – Afternoon Tea/Environment discussion at Weeting Vill Hall – noted
Norfolk ALC – Summer Conference (28/7/09) – Norwich FC – noted
Norfolk ALC – AGM (12/9/09) – County Hall – noted
Norfolk RCC – AGM (8/7/09) – Brundall – clashes with PC meeting
NNDC – Green Shield Event – Felbrigg Hall – 12/9/09 – details to be circulated
John Innes Discovery Day – Colney – 13/9/09 – details to be circulated
SLCC – 35th National Conference – 23/10-25/10/09 – noted but cost prohibitive.
The Clerk gave a brief report on the NNDC Area Forum on 1/7/09 at the Scout HQ when he and DT and MW had attended. An information pack, regarding this meeting, would be circulated to members.
The Chair spoke of the latest Sheringham Preservation Soc. Meeting – the minutes would be circulated.
8. PC Assets:
(a) Street Lighting – to consider update:
The Clerk reminded members of the recently signed contracts regarding supply of electricity and the maintenance of the street lights. The maintenance contract was awarded to T.T.Jones Electrical Ltd (details in last months minutes). The Clerk informed members that he had obtained a 24 month contract for electricity for little more than the 12 month price quoted. The contract, signed by MK on behalf of the PC, was for 24 months at a price of 9.853p per kwh (cost of contract £4103 for 2 yrs).
This was noted by members and the Chair thanked the Clerk for his work in respect of the contract work. It was agreed to remove Street Lighting from the agenda but keep the general heading of PC Assets.
9a. To consider ongoing maintenance of Beeston Common:
The Clerk was still waiting for news from Sheringham TC regarding the meeting with Natural England.
9b. To consider Pillbox in Britons Lane:
Still awaiting news from English Heritage regarding the listing.
9f. To note information received regarding Bottle Bank for year to 31.3.09:
Good news had been received recently in that receipts from the bottle bank in the last financial year amounted to £400.37 (Net – after deduction of expenses). The Clerk had only estimated £220 based on the previous years figure and had used this lower figure as a debtor in the accounts. The actual tonnage collected by the contractors amounted to 14.08 tons in the year to 31/3/09 compared to 8.86 tons in the previous year. This was noted by members.
10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that he had arranged a meeting with the Quality Parish Status Officer for 24/7/09. A further meeting had been agreed for August when it was hoped the Chair and Vice-Chair would be able to attend (date to be arranged). This was noted by members. After making enquiries and referring to the Local Gov.Act 1972, the Clerk informed members that meetings could take place on Sundays (this followed the Chairs question at the previous meeting). In summary parish meetings can take place any day after 6pm and council meetings can take place any day and at any time. This was noted.
(b) To consider the groups/subjects re members areas of interest/responsibility:
A copy of the old form had not been returned by all members and it was agreed the Chair and Clerk liaise to produce a draft schedule for approval at the next meeting.
(e) No Cold Calling Zones – to receive update:
The Clerk informed members that the new signs were up in Priory Close. The Chair stated that the Church Close Pole had been erected again further into the close hoping it would avoid future vandalism.
11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.
12. To consider Sect 17, Crime & Disorder Act (incl Police Report):
No PCSO was in attendance. The Clerk would circulate an e-mail received from the Safety Neighbourhood Communications Officer for N.Norfolk. This gave an update from the recent SNT meeting regarding priorities for the police in the area.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Bittern Line update including guide and timetable.
Your Rubbish magazine.
NNDC newsletter re Street Signs.
All the above would be circulated to members as usual.
14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: MC – agreed – meeting adjourned – comment re phone box – meeting then reopened.
15. To consider date of next meeting – future agenda items:
Next meeting, Wednesday 12th August, 2009 (7pm)