Minutes of the council meeting held on 9th June, 2010 at the Scout HQ., Cromer Rd.,
Beeston Regis commencing at 7pm.
Present: M.Knowles (Chair), R.Beckley, Mrs.M.Wright, M.Church, P.Kemp,
G.Dyson and the Clerk. Also present were two members of the public.
1a. To receive and consider apologies:
Apologies were received and accepted from D.Thompson, Mrs.M.Roffe, and B.Hill.
Apologies were also received from B.Hannah (NCC).
1b. To receive Declarations of Interest on agenda items:
2. To approve the minutes of meeting held 12/5/10:
These had been circulated to members and were accepted as a true record. (Prop: GD, Sec: MW)
2a. To consider co-option of new member for parish council:
Two people had expressed an interest in joining the council and their CVs had been circulated to members. The Clerk informed members that one of these people had withdrawn when he was requesting their attendance at this meeting. Keith Hill confirmed his wish to join the parish council and at the Chairs request he left the meeting whilst his application was discussed. After a brief discussion it was unaminously agreed that Keith Hill be co-opted and he was called back to the meeting and informed accordingly (Prop: RB, Sec: MK). He duly signed his Declaration of Acceptance of Office and the Clerk informed him that he had 28 days to submit his Interest forms to NNDC. The Clerk would inform NNDC of his co-option. The Chair welcomed Keith Hill to the parish council.
3. Resolution re Public Participation (requests to speak on specific items):
Prop: MK, Sec: RB – agreed. There was no requests to speak on agenda items and the Chair re-opened the meeting and moved on.
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132, £676 and A/C 10162140, £11386. The Clerk gave explanations regarding the six payments scheduled for payment after which the following were approved :- C.Allen £70.00, P.Bullimore £360.08, W.Runton Scouts £25.00, Upcher C/P £5.00, T.T.Jones Electrical Ltd £122.65, and Aon Ltd £2.63 (Prop: GD, Sec: PK – agreed). Referring to the insurance payment to Aon Ltd. RB stated that he was concerned that Aon had requested medical statements regarding two councillors before fully accepting the PCs request to extend the Personal Accident Insurance for members beyond the age of 75. The Clerk would liaise with the members concerned to ascertain their personal feelings regarding this and it was agreed to take this matter up with NALC.
(b) To approve Financial Statements & Audit Returns (31.3.10):
Financial Statements, copies of the Audit Return and other information had been given to members with their agendas. The Clerk referred them to pages 7 and 8 of their pack (Section 1, Accounting Statements and Section 2, Annual Governance Statement of the actual Audit Return). The Income and Expenditure Statement on page 2 of councillors packs, giving full details of the years financial transactions was discussed . The Clerk pointed out that Income was up approx. £2k on the previous year and Expenditure was down approx. £2k giving increased balances of approx £4k compared to 31.3.09. This was noted by members and the Chair pointed out that the grant of £500 received was earmarked for the parish survey and not part of the normal income. After further discussion it was agreed to approve the Financial Statements including the Audit Return, Section 1, Accounting Statements, and Section 2, Annual Governance Statement (Prop: RB, Sec: MW).
(a) To note decisions received from NNDC since last meeting:
PF/10/0300 – Retention of Field Shelter etc. at Bumblebarn, S’Wood – permission.
PF/10/0292 – Erection of 2 storey rear extn at 2, Meadow Cottages – refused
The Clerk had also received an e-mail regarding an enforcement notice being served in respect of the building work adjacent to Heath Barn, Britons Lane.
The above information was noted by members and the Clerk would circulate the detailed letters.
(b) To consider planning applications received since agenda printed:
(h) LDF – incl.Travellers Sites and SMP (Strategic Environ. Assessment):
The Clerk informed members that consultation papers had been received regarding the Strategic Environmental Assessment for the SMP from NNDC. It was agreed to obtain the disk and RB would consider whether circulation of all the documents was necessary. The Clerk would also enquire of the deadline in July by which responses were required.
RB spoke of the Permanent Travellers Sites and informed members that the pitches being forced on to District Councils may no longer apply as the EEDA was being disbanded under the new government. He reminded members that in his opinion there was no need for permanent travellers sites.
(k) To consider further Affordable Housing in the parish:
The Clerk had still not heard from NNDC. The Housing Enabling Officer was still waiting for the Planning Dept. to give a response to the sites they had put forward. This was noted by members.
(l) NCC Minerals/Waste LDF – Core Strategy Consultation:
RB had produced a summary document for members . The number of houses quoted in the Regional Spacial Strategy was now in question following recent government announcements and therefore NCC needed to re-visit extraction projections he said.
It was agreed that there was no need to comment at present but wait for the Site Specific Proposals document when the Britons Lane site would need to be considered.
(m) To consider PCs responsibilities re the AONB:
RB reminded members that there was a legal requirement for parish and town councils to consider the AONB in all their deliberations and it was agreed to place this matter on the monthly agendas.
6. To consider Highways and Footpath Matters (incl.Grit Bins):
The Clerk reported on the following :-
Path subsidence adjacent to 48, Abbey Pk – Path now re-constructed.
Path damage near village sign – programmed by Highways for patching.
Dogs fouling footpaths in Britons Lane – reported to NNDC Dog Wardens.
Dangerous Electrical Installation near railway bridge – reported to EDF Energy.
Long stay car in Housing Assoc. car park – no further action.
Grit Bins – Regis Ave & Abbey Pk – Chair and Clerk to investigate further.
The above was noted by members.
A letter had been received from a parishioner expressing concern regarding vehicles parking on the verges/pavement in Regis Avenue. Following considerable money being spent on improvements by NCC Highways in the past year it was agreed to ask the police to deal with this matter as they had done previously. The Clerk would write back to the parishioner accordingly.
MW again raised the subject of heavy vehicles using Britons Lane where there is a
7.5 ton weight limit in operation. Following RBs suggestion it was agreed that members collect evidence of this for onward transmission to the police.
7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received in respect of the following :-
Cromer & Sheringham Arts/Literary Festival – 12/6/10 – PK will be attending
NNDC Area Forum – 24/6/10 – Holt Comm.Centre – MK, GD and Clerk to attend
NALC/SLCC. Joint Conference – 13/7/10 – Norwich (£40) – Chair or Clerk to attend
NALC. Training – Southrepps – 1/7/10 – £40 per delegate – MR & MC to attend.
RB reported that he had attended a Kingswood Meeting as a representative of the PC when discussions took place regarding a possible Norwich City FC Academy event. NNDC Environmental Health also attended the meeting.
MW had attended a charity meeting (Hooke and Unknown Donor) when the sale of charity land was discussed. A parish council representative was required to take the place of Mike Bliss who recently resigned as a parish councillor. It was agreed that Roy Beckley joins Maisie Wright as the PCs reps. (Prop: MK, Sec: PK). The Clerk would write to the charity accordingly.
8. PC Assets:
(a) To note verbal report re street lighting:
The Clerk informed members that the contractor had to be called to attend lights that had become faulty in Priory Close. This was noted. KH reported a further light that needed attention adjacent to 13, Caxton Close. The Clerk would inform the contractors accordingly.
(b) To note information from NNDC re the Bottle Bank:
The Clerk asked members to note that the weight of glass collected was down in the year to 31/3/10 compared to the previous year (08/09 = 14.08 tons, 09/10 = 12.85 ton)
9a. To consider maintenance of ditch east of Beeston Common:
The Clerk had no further news.
9d. To receive report re village survey (Alternative Parish Plan):
PK reported on behalf of the working group who would be meeting again next week.
PK advised the group on the PCs progress todate and distributed example questionnaires asking for the groups thoughts on them. It was agreed PK would produce a draft questionnaire for the next meeting and the school could do the analysis work with the completed returns at the appropriate time. To obtain a high return of questionnaires they would be collected or picked up in a clear self-seal envelope. Advertising the questionnaire in the parish could be started and it was hoped to distribute it with a quarterly newsletter. The Chair asked for the councils thanks to Paul Kemp be recorded for the high amount of work he had put into this project.
9f. To consider car parking during Sunday Car Boot Sales:
Meetings and discussion was still ongoing between B.Hannah (NCC), NCC Highways, and the proprietor. This was noted.
9g. To consider Norfolk RCCs “Good Neighbour Project”:
A representative from the Norfolk Rural Community Council would attend the July meeting.
10. Quality Parish Status:
(b) To consider Qtly. Newsletter (June 2010):
This would include the Annual Report and the Financial Statement. The Chair and Clerk would liaise on its production.
11. To receive reports from District & County Councillors:
No reports were available.
12. To consider Sect.17, Crime Disorder Act (incl.Police Report):
In the absence of the PCSO. the Chair moved on.
13. To receive Correspondence (not included in agenda items above):
The following had been received :- North Norfolk Pathfinder Newsletter, Press report re removal of debris on beach, NNDC photographs/letter re beach clearance.
These would be circulated as usual.
14. Resolution re Public Participation (comments/other matters):
Prop: MK, Sec: RB, agreed) – adjourned – no comments etc – meeting re-opened.
15. To confirm date of next meeting – future agenda items:
This was confirmed for Wed. 14th July, 2010 (7pm).
PK asked for his apologies to be noted.