Minutes of the meeting held on 13th October, 2010 at the Scout HQ., Cromer Rd, Beeston Regis – commencing at 7pm.
Present: M.Knowles (Chair), R.Beckley, Mrs.M.Roffe, D.Thompson, G.Dyson, Mrs.M.Wright, P.Kemp and the Clerk. Also present were B.Hannah (NCC) and four members of the public.
1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill and M.Church. Apologies were also received from Mrs.A.Sweeney (NNDC).
1b. To receive Declarations of Interest on agenda items:
MK and RB both declared a prejudicial interest in item 5(e).
2. To approve the minutes of meeting held 8/9/10:
These had been circulated to members and were accepted as a true record (Prop: MR, Sec: DT – agreed).
3a. Resolution re Public Participation (requests to speak on specific items):
There were requests from the public to speak at item 5(e).
3b. To consider co-option of new members of the Parish Council:
Keith Hill had resigned because of work commitments and the PC now had permission from Electoral Services (NNDC) to co-opt two members. This was noted as was the fact that parish elections were getting closer and therefore those selected would become members for only a short period of time before having to re-stand.
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £435 and A/C 10162140 £14,387. The second account had recently received the second half years precept money from NNDC (£6500). The Clerk gave explanations regarding the three payments scheduled on the agenda after which the following were approved :- C.Allen £70.00, P.Bullimore £348.88, W.Runton Scouts £100.00 (Prop: DT, Sec MR). It was noted that the W.Runton Scouts had now been paid for the hire of the hall in respect of the survey/questionnaire meetings.
At the Chairs suggestion it was agreed to take item 11 next.
11. To receive reports from District & County Councillors:
B.Hannah (NCC) updated members on police staffing changes and reminded members of the Government announcement on cutbacks scheduled for 20/10/10. He spoke of a recent PPG meeting when the surgery phone procedure was debated. After asking members if they had any questions he then left the meeting early to prepare for the District Council Tesco debate scheduled for the next morning.
4(b) To receive verbal report on Insurance:
RB had nothing further to report.
(c) To note External Auditors report for year to 31/3/10:
The Clerk read the report which in summary stated the accounts and records were of the required standard. The Clerk would display the statutory notice on the board. This was noted by members.
(d) To consider donation to BRPCC re upkeep of Church Graveyard:
It was agreed to donate the same sum as the previous year (£450) (Prop:DT, Sec:MW)
(e) To consider donation towards attendance at World Scouts Jamboree:
It was agreed that the PC was unable to donate to an individual for such purposes and members asked the Clerk to acquire the applicants home address so that they might send a private donation. (Prop: MK, Sec: MW).
(f) Initial discussion re Budget & Precept 2011-12:
The Clerk reminded members that detailed discussions would take place at the November meeting and the Budget working papers/details would be available prior to that date. In the meantime he reminded them to start thinking of expenditure that had not been budgeted for in the previous year such as parish council elections, grass verge cutting, and further lighting improvements. It was noted that the NNDC deadline for return of precept forms was 19/11/10.
(a) To note decisions/information received from NNDC since last meeting:
Ref: PF/10/0292 – Extn at 2, Meadow Cottages – Appeal was dismissed.
The details would be circulated to members.
(b) To consider planning applications received since agenda printed:
(d) PO/10/1055 To consider dwelling adjacent to 4, Meadow Cottages:
The papers had been circulated to members and it was agreed to object to this application on the grounds that it was out of character with the conservation area. (Prop: DT, Sec: RB).
(e) To note & consider Network Rails proposals to close/restrict usage of the level crossings:
All members had received copies of the correspondence. MK and RB vacated their seats as councillors and joined members of the public after MR was appointed Chair for this item (Prop: DT, Sec: PK).
The Chair, with members permission, adjourned the meeting and invited comments from the floor. RB reported that the Church Close residents had met and discussed the proposals which could impact on them. The owners of the caravan site had indicated that they did not want to use Church Close as an access to their land and RB stated that this option had very serious road safety issues. He would like to see the PC pass a motion to assist and support Church Close residents in this matter. RB reminded members that NCC Highways, many years ago, had stated that they wished the main access to the caravan site to remain opposite the old lay-by leading to Beeston Hall Farm/School. MK confirmed that the caravan site owner had no desire to use Church Close and did not want to restrict the usage of their underpass. As in the past they wanted to be good neighbours and thought the solution remained with Network Rail and the installation of automatic barriers. N.Lamb MP had been contacted regarding this matter. The Chair suggested a letter to Network Rail expressing concerns was the way forward. Another parishioner informed the meeting that this was part of a nationwide move to close these old crossings following political pressure and recent accidents that were widely reported. It was suggested that installing automatic barriers would be very expensive.
The Chair, with members permission, re-opened the meeting.
PK thought a letter, expressing concerns, to Network Rail was necessary as the Church Close exit to the A149 was very dangerous. Other members agreed with this and also suggested a letter to NCC Highways was required to keep them informed of developments. It was agreed to write to Network Rail expressing the PCs concerns (Prop: DT, Sec: PK) and to NCC Highways (Prop: PK, Sec: MW). Both decisions were unanimous and five members voted.
MK and RB returned to the councillors seats with MK taking the Chair.
(h) LDF – incl. Travellers Sites and SMP:
The Clerk had nothing further to report.
(k) To further consider Affordable Housing in the parish:
The Clerk brought to members attention (1) A copy letter from N.Lamb MP to NNDC following his surgery visit to the parish (2) A letter received from NNDC (29/9) apologising for the delays and explaining the difficulties in finding a suitable site (3) A letter from Parsons & Whittley (architects) offering their assistance in forwarding an affordable housing scheme. In response to the District Councils letter it was agreed to the Robyns Road land being investigated further (Prop: MK, Sec: DT). It was also agreed to invite the architects to a future meeting in the new year.
(l) To note appeal & consider Heath Barn, Britons Lane:
The Clerk reported that enquiries are still ongoing and the appeal is in December, 2010.
(m) To consider PCs responsibilities re the AONB:
These had been duly considered.
(n) To consider licences issued by NNDC/NCC in the parish:
RB continued to compile the list of licences for the parish.
6. To consider Highways and Footpath Matters:
The Clerk reported that the NCC Highways Rangers Scheme started on 1/10/10 and teams would be visiting the parish approx four times per year. The PC would have to be prepared by compiling a list of jobs for them to tackle. The type of work was limited and only involved very basic maintenance. This was noted.
Following a letter received from NCC it was agreed that Road Safety should be a theme in the plan called Connecting Norfolk.
It was agreed that the Clerk contacts PCSO Baxter again in respect of parking on verges in Regis Avenue.
DT asked the Clerk to report further pot holes in the road adjacent to the entrance to the stone pits
7. Meetings & Conferences (to receive reports and announcements):
The Clerk reported his attendance at the Highways Open Day in Aylsham.
GD and the Clerk attended the AGM of the Norfolk ALC (papers to circulate).
PK attended the Upcher C/P AGM – he would circulate a written report.
MW attended a charity meeting (Hooke & Unknown Donor Charity).
The Clerk had no new announcements or invitations.
8. PC Assets:
(a) To note verbal report re Street Lighting:
The Clerk reported the following :-
Light out near 222 Cromer Road – problem rectified
Light removed because of subsidence near 64, Priory Cl – matter still ongoing
Lights near 43/44 Priory Close – reported to contractor.
Members asked that the bill in respect of 64, Priory Close be referred to NCC Highways (? Liability).
A further light out (opposite 8/10 Britons Lane) would be reported to the contractor.
9a. To note maintenance of ditch east of Beeston Common:
A letter received from Rob Lewis (NNDC Drainage Officer) was noted. The PC was still waiting for the clearance of brambles etc from the ditch on the west side by Sheringham Town Council.
9d. To receive report re village survey (Alternative Parish Plan):
PK reported that he was still waiting for the schools response regarding the production of the questionnaire. The Chair thought that the matter needed progressing soon and the forms delivered to households.
9f. To consider car parking during Sunday Car Boot Sales:
The Clerk reported that this matter was still ongoing.
9g. To further consider NNDC letter re Grass Verge Cutting:
The Clerk reported that he had obtained location maps and rough costs from NNDC. RB stated that there was sufficient resources in the village to deal with the grass cutting. The Clerk would obtain private estimates and make further enquiries before a decision was made at next months budget meeting.
10. Quality Parish Status:
(b) To consider newsletter:
The Chair reported that an article regarding the questionnaire would appear on the front page and he was now including a small report regarding the railway crossings. It was hoped it would be ready for distribution soon.
(c) To note future training:
A joint training session (Weybourne Village Hall, Wed. 20/10/10, at 7.30pm) was being attended by MR, GD, DT, MK, and MW.
11. District & County Councillors Reports – see page 1
12. To consider Sect.17, Crime & Disorder Act (Police Report):
The Clerk would circulate a copy of Nfk Police Authority News.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Reply from NNDC re Travellers site enquiry last month
NNDC “Economic Outlook”
Leaflet for prospective District Councillors.
Reply from NCC re our letter regarding financial cuts to Connexions.
Various NALC information
N.Nfk “Green Build 2010”
NCC magazine “Your Norfolk”
Nfk RCC mag. “Signpost”
“Being a Good Employer” – a book from the National Assoc. of Local Councils
All correspondence would be circulated as usual.
14. Resolution re Public Participation (comments/other matters):
The public had no comments.
15. To confirm date of next meeting – future agenda items:
This was confirmed for Wednesday, 10th November, 2010. (7pm)
The Budget/Precept decision would be on the agenda.