BRPC Minutes Sep 2009

Minutes of the meeting held on 2nd September, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis commencing at 7pm.

Present: R.Beckley (Chairman), Mrs.M.Roffe, G.Dyson, D.Thompson, M.Knowles, Mrs.M.Wright, M.Church and the Clerk. Also present were B.Hannah (NCC),
Sgt.D.Money, and two members of the public

1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill, P.Kemp, D.Cox and M.Bliss. Apologies were also received from Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items:
No declarations received.

2. To approve the minutes of meeting held 12.8.09:
These had been circulated to members and were accepted as a true record (Prop: MR, Sec: MK – agreed).

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK) – agreed – meeting adjourned. It was noted that Mr.Cook would speak on item 9f regarding car parking during Sunday Car Boot Sales being the proprietor of the business. The Chairman re-opened the meeting.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1047 and A/C 10162140 £5264 – this was noted by members. The Clerk gave a brief explanation of the three payments scheduled after which the following were approved for payment :- C.Allen £60.00, P.Bullimore £356.08, and West Runton Scouts £25.00 (Prop: DT, Sec: MR – agreed).
(b) To approve the new Direct Debit to E-on (£179.48, monthly, for electricity):
The Clerk reminded members that the actual cost of electricity was now subject to the new contract and fixed for two years to June 2011. The new direct debit was approved (Prop: DT, Sec: GD – agreed).
(d) To consider purchase of Bulbs for planting around the green areas (MR):
MR, reminding members that the income from the bottle bank should be for the benefit of the parish, asked members to consider purchasing some bulbs which would be planted around the trees on the greens in the parish. The Chair, stating that this income had been higher than anticipated, thought this to be a good idea. Members were happy with MRs proposal and it was agreed that she arrange for the purchase of the bulbs up to the sum of £50 (Prop: MK, Sec: DT – agreed). MR would present an invoice for payment at the next meeting.

At the suggestion of the Chairman it was agreed to take items 12, 9f and 11 next in order that Sgt.Money and others could leave early if they so desired.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
Sgt.Money gave a report on recent crimes in the parish (2 assaults and 1 criminal damage) and said that the overall picture was good with only seven crimes recorded in the last quarter. He stated that the Sheringham area during carnival time was better policed resulting in fewer incidents and that he was fairly pleased with the situation in this area. The Chair thanked him for his report after asking members if they had any questions.

9f. To consider car parking during Sunday Car Boot Sales:
The Chair thanked Mr.Cook (car boot sale proprietor) for attending the meeting hoping he could contribute to the discussion in an effort to alleviate the problems associated with car parking on car boot sale days. He stated that, with members agreement, he would adjourn on occasions in order that Mr.Cook and Sgt.Money could speak. In summary the chair said that when the car boot sale is busy, parking problems off-site are created although Mr.Cook provides a large car park on-site. He made it clear that in no way did the council think Mr.Cook was responsible for this problem but he hoped he might help solve it. NNDC was hoping to create a code of conduct for car boot sales in the future RB said. MW said that cars were parking on double yellow lines as well as on pavements and were creating obstructions. Sgt Money spoke re the breaches of the law associated with traffic congestion and obstruction, and stated that a clear-way would solve all these problems whereby all forms of parking and stopping were prohibited. However this was unlikely to be created and something else needed to be done. MK pointed out that councillors were complaining now in response to Sgt.Moneys statement that no complaints had been received regarding parking on car boot days. It was also pointed out that the public could not contact the local police on Sundays and going through the police main switch board would give the matter low priority with police officers probably not arriving on the scene until many hours later. GD said that it was difficult getting a car out of the car park provided on-site and therefore people tended to look for a quicker parking option off-site. MR thought that people were parking irresponsibly and creating hazards as did MW who said that the problems were made even worse with cars towing caravans using Britons Lane during this busy period. Sgt.Money asked Mr.Cook about the routes on and off the site. Members again told Mr.Cook that in no way did they think he was responsible and the Chairman, after there had been considerable discussion, said that the council meeting would have to move on. In summary the Chair said that dialogue had started and this matter would continue to be on the PCs agenda. He thought it would be useful to identify the busiest car boot days in order that the police might observe the troubles first hand and asked members to monitor the situation. He thanked people for their attendance and hoped the problems could be solved before the next car boot season arrived (Spring 2010).

11. To receive reports from District & County Councillors:
B.Hannah (NCC) gave a brief report to members. He pointed out that the caravan park steps were now ok and that people on the site appeared to be very pleased with them. The new police station at Cromer was nearly complete and due to open in the autumn.
He confirmed his chairmanship of the NNDC Licencing Committee which had been ratified by full council. The Chair thanked BH for his report and input at the meeting.

B.Hannah (NCC), Sgt.D.Money, and Mr.Cook left the meeting at this point.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
Ref: 20090668: Erection of single storey rear extension at 3, Priory Close: Planning permission was refused. The Clerk would circulate the details to members.
(b) To consider planning applications received since agenda printed:
None received.
(e) Ref: 20090818: To consider Tesco Supermarket planning application:
The plans and details had been circulated to members. The majority of members agreed that they had no objection in principle but had concerns with Tescos preferred option (Prop: RB, Sec:MR). The concerns were loss of trees compared to other options, delivery logistics and service yard more intrusive than other options in plan, public access to tesco car park, and the nett loss of housing.The Clerk was instructed to inform NNDC accordingly.
(h) LDF – incl.Gypsy EERA consultation and SMP:
The Clerk issued members with the second newsletter regarding the SMP. A further copy would be circulated so that absent members could update themselves on the Shoreline Management Plan.
(i) To consider proposals for development at Hall Farm:
No further news had been received since the last meeting.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Hedge between Priory and Maze (CRF3) – NCC had written to the owners of the Maze but as yet no work had been carried out. Much work had been done on the eastern boundary.
A negative reply had been received from Highways regarding the request for a pedestrian crossing on the A149 near the bus shelters. This was noted and the Clerk was instructed to inform the parishioner who had made the suggestion.
The reflector posts adjacent to Heathside in Britons Lane had all been removed. The Clerk would make enquiries with Highways as they were considered useful and made it a safer stretch of road.

7. Meetings & Conferences (to receive reports and announcements);
The following invitations/information had been received since the last meeting :-
AGM of the CAB (Dereham, Holt area) – 9/9/09 – this was noted.
The Greenhouse Trust – Open Days – Norwich (10-13/9/09) – this was noted.
NALC – Coffee/ Chat with the Parish Liaison Officer (Cley, 7/10) members to attend.
EERA – public meeting in Norwich re E.England Plan – clashes with this meeting.
NNDC.Annual Parish/Town Conference (Cromer, 11/11/09) – MR and others to attend – Clerk to suggest Perm.Gypsy Sites and Affordable Housing for discussion.
NALC – AGM on 12/9/09 – this was noted by members. Clerk to enter Chairmans name for the Buckingham Palace Garden Party ballot.
N.Nfk. Safer Communities Partnership event (28/9/09) – DT to attend.

8. PC. Assets: to consider reports:
Nothing to report.

9a. To consider ongoing maintenance of Beeston Common:
There was still no news regarding the meeting with Natural England. The Clerk had spoken with Sheringham Town Council Clerk recently enquiring as to whether there was any news. MK spoke of some voluntary work that the Clerk had carried out on behalf of an elderly lady recently when he worked in her garden in Caxton Park removing bracken, brambles and other weeds that had grown across from Beeston Common. It was obvious that no work had been carried out in this area for a considerable time.

9b. To consider Pillbox in Britons Lane:
No further news since last months update.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk along with RB and MK had met with the QPS Officer on 20/8/09. The file of evidence was looking ok and a few amendments and suggestions were agreed.
(b) To revisit and review Register of Interests:
This was one of the PCs calendar jobs and the Clerk reminded members to keep interests in mind when dealing with council business and also inform the NNDC Monitoring Officer of any changes that needed to be made to their declaration made at their election or co-option time. This was noted by members.
(e) No Cold Calling Zones – to receive update:
It was noted that much of the parish was now covered by this scheme. It was agreed to remove this item from the agenda.
(f) To Prepare for Quarterly Newsletter (Sept 09):
Although he was away during September MK hoped to have the newsletter published around the end of the month. MR had provided material for this edition but further articles were still required.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NNDC. Update/Summary re application to be a coastal pathfinder council.
Information from NNDC re the new Choice Based Letting Scheme.
Norfolk CC. – Councillors Chart and Area Guide, 2009 – 2013.
North Walsham CAB – request for financial assistance (refer to Ann.Parish Meeting)
All the above would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: MR, Sec: DT – agreed – meeting adjourned – no comments – re-opened.

15. To confirm date of next meeting – future agenda items:
It was agreed to meet on 14/10/09 (2nd Wed as usual) but move the November meeting to the first Wednesday (4/11/09). The Clerk pointed out that he would have to liaise with the Chairman if the planning application for Beeston Hall Farm was received and needed consideration before the next meeting. i.e. a special meeting may have to be considered if we could not meet the District Councils deadline.

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