Minutes of the meeting held on 8th September, 2010 at the Scout HQ., Cromer Rd.,
Beeston Regis – commencing at 7pm.
Present: R.Beckley (Chair), B.Hill, D.Thompson, P.Kemp, K.Hill, Mrs.M.Wright, M.Church, and the Clerk. Also present was PCSO.G.Baxter.
1a. To receive and consider apologies:
Apologies were received and accepted from M.Knowles and Mrs.M.Roffe. Apologies were also received from Mrs.A.Sweeney (NNDC) and B.Hannah (NCC).
1b. To receive Declarations of Interest on agenda items:
2. To approve the minutes of meeting held 11/8/10:
These had been circulated to members and were accepted as a true record. (Prop: DT, Sec: MW, – agreed)
3a. Resolution re Public Participation (requests to speak on specific items):
No members of the public in attendance.
3b. To consider co-option of new member of the Parish Council:
The Clerk informed members that the vacancy notice had not generated any enquiries and it was agreed to advertise in the September newsletter.
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1614, A/C 10162140 £7887. The Clerk gave explanations regarding the four payments scheduled on the agenda after which the following were approved :- C.Allen £70.00, P.Bullimore £349.08, W.Runton Scouts £25.00 and Morston PC £156.27 (Prop: DT, Sec: PK).
The Chair, with members agreement, took item 12 next.
12. To consider Section 17, Crime & Disorder Act (incl. Police Report):
PCSO.Gary Baxter reported the theft of Diesel from the stone pits and two cases of criminal damage. He informed members that fixed penalty notices had been issued for vehicles parking on the verges in Regis Avenue. The Chair expessing concerns re the lack of communication asked about the recent carnival events held on Cookies Field. PCSO Baxter said that there had been a small number of disorder incidents and was the same as previous years. From the police point of view nothing special had occurred and public order was typical for this type of event.
The Chair thanked PCSO.Baxter for his report who then left the meeting.
(b) To receive verbal report on Insurance:
The Chair had no further news regarding this matter.
(a) To note decisions/information received from NNDC since last meeting:
The Clerk reported that planning application PF/10/0292 (rear extension at 2, Meadow Cottages) had gone to appeal using the Fast Track Householder Written Representation Appeal method. The Clerk was instructed to circulated the papers and members had no further comment regarding this application.
(b) To consider planning applications received since agenda printed:
(d) PF/10/0920 – To consider Tesco’s revised planning application:
The Chair reminded members that the Parish Council had already agreed in principle to a store on this site and invited comments from members. Concerns were expressed regarding traffic problems on the A149 adjacent to the application site and on Britons Lane with the increased number of vehicles if the store was built. PK was anxious to make sure that any affordable housing contributions were directed to the Sheringham area and not to the whole District Council area. B.Hill asked for a recorded vote and proposed that the Parish Council objects to the application; this was seconded by DT.
It was agreed to object to this application (5 votes for the proposal: BH, DT, MW, PK, and KH) – 2 votes against (RB, MC). The Clerk was instructed to write to NNDC accordingly citing concerns as above.
(e) To consider NNDCs New Housing Strategy:
A copy of the document had been circulated to members. The Chair said that the strategy appeared ok but Beeston Regis needed some affordable housing. This was already being pursued (see 5k). Members agreed not to respond to the strategy.
(h) LDF – incl. Travellers Sites and SMP:
A North Norfolk Pathfinder Newsletter had been received and would be circulated.
The Chair referred to a situation whereby it appeared that the temporary travellers site key (Cromer) was not available when it was required over the Bank Holiday weekend and caravans had to be diverted to the East Runton car park. The Clerk was instructed to write to NNDC regarding this matter (Prop: RB, Sec: MW).
(k) To further consider Affordable Housing in the parish:
No reply had been received from NNDC in response to the PCs letter.
MK and the Clerk had met with N.Lamb MP and had updated him on this matter. Our MP would be writing to the Chief Executive of NNDC as nothing in real terms had happened since he wrote in September, 2009. This was noted by members.
(l) To note appeal & consider Heath Barn, Britons Lane:
The Clerk had reported matters to NCC and NNDC who would be investigating. The Clerk was asked to keep B.Hannah (NCC) informed.
(m) To consider PCs responsibilities re the AONB:
These were noted.
(n) To consider licences isuued by NNDC/NCC in the parish:
RB continued to compile the list of licences issued in the parish.
6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Parking on verges in Regis Ave. – Fixed Penalty notices issued by the police.
A letter from a parishioner concerning an overgrown hedge on the northern side of the Priory Maze had been considered by NCC Highways who were unable to help.
RB asked members to note that FP17 (footpath running parallel with railway line near camp-site) had been well cut.
7. Meetings & Conferences (to receive reports and announcements):
As reported at item 5k the Chairman and Clerk had met with N.Lamb MP.
The Clerk and GD would be attending the NALC AGM at Narborough on 11/9/10.
Training, organised by Weybourne PC, would be attended by 5 members on 20/10/10.
RB reported that GD had attended a Sheringham Preservation Society meeting.
8. PC Assets:
(a) To note verbal report re street lighting:
The first light in Caxton Close had been partially blacked out as agreed.
A light near the garage on the A149 had been reported (on all day).
9a. To consider maintenance of ditch east of Beeston Common:
Members had received a copy of an e-mail regarding 48, Abbey Park and the Clerks subsequent acknowledgement/reply. This was noted and the Clerks reply was confirmed.
9d. To receive report re village survey (Alternative Parish Plan):
PK reported on the working groups meeting (1/9/10). The representative from the school had not attended and therefore the matter of the school assisting with the production of the questionnaire had not been progressed. It had been suggested that the working group assists with the delivery of the questionnaire which was hoped would be in conjunction with the next newsletter. PK had doubts that it would be ready in time to meet the newsletter timetable.
9f. To consider car parking during Sunday Car Boot Sales:
The Clerk reported that meetings were still ongoing.
9g. To consider NNDC letter re Grass Verge Cutting:
All members had received a copy of the letter informing them that only NCC Highways safety cuts would be carried out next year (season 2011). The Clerk was instructed to make further enquiries regarding costs, locations etc and report back to the Parish Council in order that budget provision could be provided if members decided to arrange further cuts.
9h. To note NNDC Dog Control Orders:
Members had received a copy of the District Council letter which was noted.
10. Quality Parish Status:
(a) Revisit & Review Register of Interests:
The Clerk reminded members to consider what they had registered as interests with the NNDC Monitoring Officer.
(b) To consider newsletter (September issue):
It was agreed that the Parish Survey be the lead article on this issues front page. Subjects also needing to be included were (1) Grass Cutting 2011 (2) Parish Council Vacancy and (3) Decision re Grit Bins.
(c) To note future training:
The Clerk confirmed the attendance of MR, GD, PK, KH, and MC at the joint training session with Weybourne PC. (Weybourne Village Hall, 20th October, 7.30pm).
11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.
12. To consider Sect.17, Crime & Disorder Act (incl.Police Report)
See page 1.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Dereham/Holt CAB – Annual Report 2009/10 and letter.
Sheringham Carnival Committee – Letter acknowledging the PCs concerns.
Norfolk CC. – Letter re new electronic planning applications.
NALC – Booklet re Being a Good Employer.
NALC – Various information.
All correspondence would be circulated as usual.
14. Resolution re Public Participation:
No members of the public in attendance.
15. To confirm date of next meeting – future agenda items:
This was confirmed for Wednesday, 13th October, 2010. (7pm).