Present: M.Knowles (Chair), M.Church, Mrs.M.Roffe, D.Thompson, G.Dyson,P.Kemp, Mrs.M.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present were three members of the public. BEESTON REGIS PARISH COUNCIL
Minutes of the meeting held on Wednesday, 18th December, 2013, at the Scout HQ., Cromer Road, Beeston Regis – 7pm.
1a. To receive and consider apologies
Apologies were received and accepted from B.Hill and H.Roper. Apologies were also received from B.Hannah (NCC) and PCSO.Bridges.
1b. To receive Declarations of Interest on agenda items
No declarations made.
2. To approve the minutes of meeting held 13/11/13 (circulated)
These had been circulated and were accepted as a true record (Prop: GD, Sec: MW)
3 . Public Participation (requests to speak on agenda items)
There was no requests to speak on any of the agenda items.
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, (bus shelter cleaning),P.Bullimore £286.80,(net salary),
HMRC £11.40 (tax on salary), W.Runton Scouts £25.00, (hire of hall),
P.Bullimore £47.80, (admin exps), P.Bullimore £40.00 (share of computer repair
Secret Gdns £120.00 (sign cleaning).
The above payments, scheduled on the agenda, plus one urgent payment (E.Farrow,£186.00, Bench Seat) were approved (Prop: DT, Sec: PK). The Bank Balances were as follows :- A/C 10162132 £4002, and A/C 10162140 £5315. – Noted.
(b) To consider and decide on Budget/Precept for 2014/15
The Clerks working papers were adopted as a basis for discussion (Prop: DT, Sec: GD). The Clerk asked members to note the underlined sections on sheet 1 concerning capping and the local council tax scheme grant. RB stated expenses are real and for this exercise income is imaginary and he always asked himself “ what do we need?”
After revising some of the projected figures for 2014-15 he had arrived at a worst case scenario of £12,250 being required. The Chair, agreeing with RB, reminded members that there was further commitment for the balance of the LED lights now that the Sheringham Shoal Fund had approved the grant application. He hoped that the precept could be fixed at a similar level to 2013-14. After further discussion it was agreed that the precept would be £12,122 for 2014-15 and the PC would accept the grant in the sum of £1,578 giving a total receipt of £13,700. (Prop: RB, Sec: DT). The Chair and two members duly signed the precept demand form which would be forwarded to NNDC.
(c) To note Norfolk CC. Budget/Savings (Putting People First)
Individual members had responded to the consultation as the deadline had now past following the rescheduling of the December meeting.
(a) To note decisions/information received from NNDC/NCC since last meeting.
The following was noted :-
PF/13/1189: Erection of extn & dormer window at Lynton Lodge, Britons Lane; permission was given.
Appeal re Picket Fence at 59, Priory Close; the Clerk informed members that the PC could not add to or amend its original comments that had been forwarded to the Planning Inspectorate in Bristol. (as per information from NNDC Planning Dept).
The above were noted.
(b) To consider planning applications received since agenda printed
PF/13/1363; Installation of dormer window at St.Patricks, Church Close.
Members agreed no objections to this application. (Prop: RB, Sec: MR)
(m) To consider PCs responsibilities re the AONB.
This had been duly considered.
6. Highways/Footpath matters
(a) To consider Norfolk CC Highways Partnership Scheme (2014/15)
No projects or schemes came to mind for 2014-15.
RB spoke of the recent cliff fall which compromised the proposed new coastal path. Members agreed that RB could e-mail Natural England informing them of the situation.
(b) Update re LED grant application
The Clerk confirmed to members that the PC had been awarded a grant of £6,430 from the Sheringham Shoal Fund. This was paid into the bank account on 12/12/13.
The Clerk, on instruction from members, had proceeded to instruct the contractors to order the new lights. T.T.Jones Electrical had informed the Clerk that they hoped to install the LEDs at the end of January or early February 2014. When the project was completed all lights owned by the parish council would be LEDs. RB proposed a vote of thanks to the Chair and Clerk for all their work.
Following comments from MW the Clerk would ask NCC Highways to inspect and clear the drains adjacent to Heathside, Britons Lane.
7. Meetings & Conferences (to receive reports and announcements)
There was no new announcements regarding forthcoming events and meetings.
The Chair reported on what had been another good NALC conference (Sandringham).
Speakers included the Police & Crime Commissioner and NCC Highways Capital Projects Manager.
CG reported that he was now able to vote at SNAP meetings.
8. PC Assets:
(a) To receive verbal report re lighting by the Clerk
The Clerk reported that a light on the A149/Cromer Rd was not working. It was agreed he informs the contractors to leave this matter until the new LED is installed.
(b) To receive update re new lighting maintenance contract.
There was still no news in spite of reminders by the Clerk to the contractor. It may well be that this is left until all LEDs are installed when a long term contract will be offered to the PC.
9. To receive update re seat next to glass bus shelter.
The seat had recently been completed and the Clerk would send a thank you message to Ed Farrow for his good work.
10. Quality Parish Status & Governance
(a) To review Clerks Salary & Contract
RB would be reporting back to members as soon as possible.
(b) To review Financial Regulations & Standing Orders (circ)
There would be no amendments to the Financial Regulations which were agreed by members (Prop: RB, Sec: MR). The Clerk was still to compare the new NALC model standing orders with the PCs before continuing the review of SOs.
(c) To consider next Newsletter
The Chair hoped to publish a newsletter towards the end of January.
11. To receive reports from District & County Councillors
No councillors in attendance.
12. Police Report & Sect.17 Crime & Disorder Act.
No crimes had been recorded since the last meeting (e-mail report). It was noted that under the Restorative Justice System some youngsters, under the supervision of the police, had cleaned the bus shelter and carried out a litter pick following the damage they had caused some months ago.
13. To receive Correspondence (not included in agenda items above)
The Clerk drew attention to the following :-
Christmas Card from N.Lamb MP., receipt from Royal British Legion re donation made for the wreath, requests for financial assistance from Norfolk CAB and Norfolk Age UK (refer to Annual Parish Meeting), NNDC agenda/minutes, another letter from the parishioner complaining about the bus shelter (clerk to reply reiterating points made in first letter) – correspondence will be circulated.
14. Resolution re Public Participation (comments/other matters)
Agreed (Prop: DT, Sec: MC) – (a) the fence near the A149 railway bridge adjacent to the school was broken and causing concern (clerk to follow up) (b) clerk asked to write thanking Ed Farrow for his work on the new bench seat (c) the clerk would speak with NCC Highways following reports of further thorns/hedge clippings being left on Britons Lane south of the sub-station.
15. To confirm date of next meeting – future agenda items
It was agreed not to have a January meeting but to meet again on 12th February 2014.
(Prop: MR, Sec: MW). Delegated approval was given to MK, RB, and MR to approve cheque payments during January.(Prop: DT, Sec: MC).