BRPC Minutes June 2014


Minutes of the meeting held on Wednesday, 11th June, 2014 at the Scout HQ., Cromer Road, Beeston Regis – (7pm)

Present: M.Knowles (Chair), Mrs.M.Roffe, D.Thompson, G.Dyson, P.Kemp,
Mrs.M.Wright, C.Goodwin, R.Beckley and the Clerk. Also present were Mrs.A.Sweeney (NNDC), PCSO.Bridges and five members of the public.
1a. To receive and consider apologies
Apologies were received and accepted from B.Hill and H.Roper. Apologies were also received from B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 14/5/14
These had been circulated and were accepted as a true record (Prop: DT, Sec: MW).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, (bus shelter cleaning),P.Bullimore £241.00,(net salary),
HMRC £60.20 (tax on salary), W.Runton Scouts £25.00, (hire of hall),
P.Bullimore £53.22, (admin exps), Norfolk RCC £30.00 (annual sub),
NALC £45.00 (conference fee), Secret Gardens £116.00 (grass cutting).
The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: MR)
The bank balances were as follows :- A/C 10162132 £6007 and A/C 10162140 £2167.

(b) To consider/approve the Accounts & Financial Returns for yr. To 31/3/14.
Copies of the Accounts and Annual Return had been circulated to members and after a brief discussion were approved. (Prop: GD, Sec: RB) The Chair duly signed parts 1 and 2 of the Annual Return which would be forwarded to the external auditors (Mazars). A copy of the Income & Expenditure Account for 31/3/14 would be published in the June newsletter and also published on the PC’s website.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted :-
PF/14/0428; Change of use from residential to holiday, annexe at Abbey Farmhouse,
Cromer Rd., – permission given.
PF/14/0272; Demolition of exist. & erectn of two storey dwelling at Closewood, Sheringwood. – permission given.
PF/12/1157; Appeal at Heath Barn, Britons Lane – appeal dismissed.
A copy of a letter from a parishioner to NNDC., regarding his fence at 59, Priory Close, was read to members.

(b) To consider planning applications received since agenda printed
PF/14/0656; Erectn of a wind turbine at Pond Farm, New Road, Bodham.
Members agreed to object to this application – (Prop: RB, Sec: CG)
PF/14/0654; Erectn of stable block & detached hay store at Beeston Hall Farm.
See 5(c) below. – c/fwd to next meeting.

(c) PF/14/0641; Conversion of Agricultural Buildings to 9 dwellings (Hall Farm)
The Clerk had been informed that NNDC was prepared to accept a decision from the PC after the July meeting. The Clerk also stated that the agents (Bidwells) were also prepared to attend that meeting to answer questions regarding this development. RB expressed concerns regarding NNDC changing the Local Development Framework, accepting an application for conversion of buildings that do not exist, and the need for this application to go before the Planning Committee. At the Chairs suggestion it was agreed to carry this application forward to the next meeting and invite Bidwells to attend that meeting. (this would also apply to PF/14/0654 – see 5b). The Clerk informed members that the substantial pack of papers which formed these applications would be available again for their use upon request. (they were too bulky for normal circulation)

(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning discussions.

It was agreed to take item 12 next (Police Report) – see minute further on.

6. Highways/Footpath matters.
(a) To consider state of trees following surgery on west side of Abbey Pk
No information was available regarding the felling of a tree east of the ditch near
48, Abbey Park. NCC had no knowledge of the work. Branches had been left in the ditch. The Clerk would make further enquiries.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk announced the following :-
Coastal Issues Forum – next meeting (field trip), on 1/7/14 – RB to attend.
NALC Conference – Norwich, 1/7/14 – MK to attend.
Norfolk RCC AGM – 30/6/14, at Dereham – noted.
CG had attended a SNAP meeting but this had already been reported (PCSO Bridges)

8. PC Assets:
(a) To consider lighting on Britons Lane (from parish meeting)
This matter had been raised by a parishioner at the annual parish meeting when they expressed concerns regarding the northern end of Britons Lane. Members considered the matter and decided that the lighting was adequate as it is in most of the village.

(b) To receive update/consider new bench seats near caravan park and school
Work progressing – c/fwd to next meeting.

(c) To receive update/consider repairs of village sign and footpath sign
Work progressing – c/fwd to next meeting.
9. To receive/consider report from DT re Annual Asset Inspection
DT had carried out an annual inspection and reported that assets were looking OK.
(Village Sign still under repair)

10. Quality Parish Status & Governance
(a) To review Clerks Salary & Contract
C/fwd. To next meeting.

(b) To review Standing Orders & receive report from Clerk re SOs Course
The Clerk reported that the course went into the NALC new Model SOs in detail but offered no advice as to whether it was better to adopt the complete NALC Model or adapt/reduce the model for your own parishes purposes. Both versions would be circulated and considered over the next couple of months.

(c) To consider the next newsletter (incl.Annual Report & Accounts)
The Chair stated that he hoped to publish the newsletter at the end of the month.

11. To receive reports from District & County Councillors
Mrs.A.Sweeney (NNDC) reported on the following :- (a) accident on A148 at Lodge Hill junction and looking at speed limits on this road from Cromer to Holt (b) further considerations now being given to wind turbines in the Bodham area

12. Police Report & Sect.17 Crime & Disorder Act.
PCSO.Bridges reported the following :- (a) no crimes recorded since the last meeting (b) four phone calls received from the parish in this period (c) crime figures may rise due to the way that they are recorded in the future (d) a vehicle enforcement day had taken place using police motor cycles (e) the SNT priorities decided recently were community engagement, shop watch scheme, and the world cup with its associated problems. PCSO Bridges left a written update regarding HGVs using Britons Lane.

13. To receive Correspondence (not included in agenda items above)
The following were noted and would be circulated :-
W.Runton Scout Group Annual Report, RCC Signpost mag., acknowledgement from Aon Insurance, NNDC Big Society Awards letter, NNDC minutes and agenda.

14. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec: PK, meeting adjourned. – The following were noted (a) FP17 was looking a bit overgrown (b) the circus posters were removed quickly (c) dog fouling near Abbey Farmhouse. – meeting re-opened.

15. To confirm date of next meeting – future agenda items
This was confirmed for Wed.9th July, 2014. – 7pm.

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