BRPC Minutes August 2014

Minutes of the meeting held on Wednesday, 13th August, 2014 at the Scout HQ., Cromer Road, Beeston Regis – (7pm)

Present: M.Knowles (Chair), Mrs.M.Roffe, D.Thompson, G.Dyson, Mrs.M.Wright,
C.Goodwin, R.Beckley, and the Clerk. Also present were B.Hannah (NCC),
PCSO.Bridges, and four members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from B.Hill and P.Kemp.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 9/7/14.
These had been circulated and were accepted as a true record (Prop: DT, Sec: MR)

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, (bus shelter cleaning),P.Bullimore £241.00,(net salary),
HMRC £60.20 (tax on salary), W.Runton Scouts £25.00, (hire of hall),
P.Bullimore £51.50, (admin exps), E.Farrow £609.45 (bench & signs)
Secret Gardens £174.00 (grass cutting).
The above payments, scheduled on the agenda were approved subject to one amendment (Prop: DT, Sec: MR). The amendment was to increase the payment to E.Farrow by £210 following receipt of a further insurance receipt. The cheque was therefore in the sum of £819.45.
The bank balances were as follows :- A/C 10162132 £6827 and A/C 10162140 £2168.
(b) To consider request for donation from PCC for Graveyard Expenses.
The usual annual request from the PCC for assistance with expenses for the graveyard had been received asking this year for £500. This was agreed (Prop: MW, Sec: RB).

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting :-
(1) NCC Planning application for extraction of sand and gravel (East Beckham). This application had been approved. BH (NCC) expressed disappointment that highways improvements such as a roundabout on the A148 had not been made a condition of the approval. RB pointed out that allowing such traffic direct on to the A148 should be born in mind for future expansion at the Britons Lane stone-pits where it had been suggested that the increased volumes of traffic would still have to use Britons Lane.
(2) PF/14/0654; Stable Block/Hay Store – Beeston Hall Farm – approved.
The above decisions were noted.
(b) To consider planning applications received since agenda printed
None received.
(c) Update re PF/14/0641; Conversn, Agric Buildings to 9 dwellings (Hall Farm)
RB reported that this application had gone before NNDC Planning Committee as was hoped, but much earlier than expected, therefore a written presentation, based on members views at the last meeting, had to be prepared rather hurriedly.(a copy of this was given to members). RB had read this to the Planning Committee on 7/8/14 who approved the planning application with conditions, much of which would hopefully prevent the urbanisation of the site. He referred to a management plan in respect of Beeston Hall Common which was being considered during the previous application regarding Beeston Hall Farm and was hopeful that some form of public access might eventually be allowed. (this had always been the wish of the PC when they sold the common into private ownership many years ago). A copy of the NNDC Officers Report on this application would be circulated to members.
(d) PF/14/0925; Erectn of Wind Turbine at Pond Farm, Bodham.
It was agreed to make no comment on this application. (Prop: RB, Sec: MK).
(e) To re-consider Affordable Housing in the parish.
RB had brought this matter back to the agenda because the current drive by NNDC to build affordable housing, and the current criteria being applied to exception sites, might enable the PC to proceed with one or more of the sites highlighted two or three years ago. (the PC had suggested 4 – 5 sites as exception sites for affordable housing).
The Clerk would contact the Affordable Housing Officer at NNDC with a view to progressing this matter further.
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning discussions.

It was agreed to take items 11 and 12 next – see appropriate numbered minute.

6. Highways/Footpath matters.
(a) To note visit of Highways Rangers; week commencing 1/9/14.
The Clerk was instructed to request the following work to be carried out :-
(1) clear weeds/vegetation around the A149 railway bridge.
(2) clear brambles/hedging from signs in Britons Lane.
(b) To consider overweight vehicles using Britons Lane (MW)
Following discussion it was agreed the Clerk speaks to NCC Highways Dept. regarding the signage showing weight restrictions for what appeared to be lorries only

7. Meetings & Conferences (to receive reports and announcements)
No new announcements or reports from past meetings.

8. PC Assets:
(a) Report from Clerk re LED lighting scheme being submitted for Envir.Awards.
Mrs.A.Sweeney (NNDC) had submitted the BRPC lighting scheme for the Annual Environment Awards the result of which should be known by the next meeting.
(b) To consider quotation re the numbering of street lights
It was agreed to accept the quotation from T.T.Jones Electrical Ltd in the sum of £4 + vat per light. The Clerk was instructed to inform them to proceed with the work.

9. To receive update re Caxton Park grass area (MK)
The Chair reported that he and RB were progressing this matter and hoped to have some news/information for members at the next meeting.

10. Quality Parish Status & Governance
(a) To review Clerks Salary & Contract
C/fwd. to next meeting.
(b) To review Standing Orders.
C/fwd. To next meeting.
(c) To consider the next qtly. newsletter.
The Chair reported that he hoped to publish the next newsletter at the end of September.
(d) To review PC’s Internal Audit procedures.
Information would be circulated and discussed at a future meeting.

11. To receive reports from District & County Councillors
B.Hannah (NCC) reported again that he was disappointed with the decision regarding the East Beckham sand/gravel site when an opportunity to improve the A148 by introducing a roundabout was missed. He reminded members of the parking consultation taking place on the northern side of Sheringham and spoke with RB regarding a waste disposal problem which arose after the village clean-up.

12. Police Report & Sect.17 Crime & Disorder Act.
PCSO.Bridges reported on the last two months figures which included three recorded crimes. Priorities from the SNAP meeting were shop watch, speeding in the Sheringham area, and seasonal holiday patrols.

13. To receive Correspondence (not included in agenda items above)
The following were noted and would be circulated :-
NNDC agenda and minutes, thank-you letter on behalf of residents from Hillside Road regarding the new LED light, and letter and poster re new electoral registration arrangements from NNDC.

14. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec; GD and agreed. – A parishioner gave a report regarding the drain/ditch adjacent to his property on Abbey Park. The Chair asked him to keep the PC informed. – meeting re-opened.

15. To confirm date of next meeting – future agenda items
This was confirmed for Wed. 10th September, 2014. The meeting would start early at 6.30pm as a presentation by the NNDC Monitoring Officer would precede the agenda.
MK offered his apologies for this meeting.

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