BRPC Minutes September 2014


Minutes of the meeting held on Wednesday, 10th September, 2014 at the Scout HQ., Cromer Road, Beeston Regis – (7pm)

Prior to the meeting there was a presentation by the NNDC Monitoring Officer re Declaring Interests & the Code of Conduct.

Present: R.Beckley (Chair), D.Thompson, P.Kemp, Mrs.M.Wright, C.Goodwin, and the Clerk. Also present were four members of the public and representatives from NNDC regarding the presentation (D.Johnson (Monitoring Officer), Mrs.H.Cox (Chair of NNDC Standards Committee), Mrs.E.Denny (NNDC Democratic Services) and a member of the Standards Committee).

1a. To receive and consider apologies
Apologies were received and accepted from M.Knowles, G.Dyson, B.Hill, H.Roper,
Mrs.M.Roffe, and M.Church. Apologies were also received from B.Hannah (NCC) and Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 13/8/14.
These had been circulated and were accepted as a true record (Prop: MW, Sec: DT).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, (bus shelter cleaning),P.Bullimore £240.80,(net salary),
HMRC £60.40 (tax on salary), W.Runton Scouts £25.00, (hire of hall),
P.Bullimore £47.80, (admin exps), Secret Gardens £116.00 (grass cutting).
The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: MW)
The bank balances were as follows :- A/C 10162132 £4213 & A/C 10162140 £2168.
Allowing for some adjustments the Clerk informed members that the balance at the end of the first half of the financial year, prior to the second half-years precept being received, was approx. £6k. – noted.
(b) To note External Auditors Report re Accounts to 31/3/14.
The Clerk read the satisfactory external audit report to members. A notice regarding electors rights/conclusion of the audit would be placed on the notice board. A minor matter regarding not including the council tax support grant income with the precept in box 1 was noted.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following was noted :-
PF/14/0641; 9 dwellings at Beeston Hall Farm; permission given by NNDC. The Chair summarised the position and referred to his report given to the NNDC Planning Committee. Nineteen conditions had been placed on this permission and the Chair stated that he was reasonably happy with the outcome.
(b) To consider planning applications received since agenda printed
None received.
(c) PF/14/1000; Retention of Dwelling Heath Barn, Britons Lane
The Chair suggested that now the access to this site had been moved south to serve both dwellings the application would be approved. (this had been the main argument against the application by the Planning Inspectorate at a recent appeal). Members agreed to support the application subject to Highways approval and the clearance of the static caravans on the site. (Prop: RB, Sec: DT).
(d) To receive update re Affordable Housing in the parish.
The Clerk had arranged a meeting for the Chair and Vice-Chair to meet the Strategic Housing Officer from NNDC on 26/9/14. They would report back to members at the next meeting.
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning discussions.

6. Highways/Footpath matters.
(a) To receive update re overweight vehicles using Britons Lane.
The Clerk reported that NCC Highways Dept. had informed him that the signage showing weight restrictions applied to all types of vehicles. Following discussion, when members reported coaches using this route, the Clerk was asked to take the matter up with the police.

7. Meetings & Conferences (to receive reports and announcements)
The following was noted :-
Mid-norfolk CAB – AGM at Swaffham on 17/9/14 (7.30pm)

8. PC Assets:
(a) To note decision re LED lighting scheme submitted for Envir.Awards.
BRPC had not been successful. The winning scheme was from the North Walsham & Dilham Canal Trust for their work at Ebridge Mill.

9. To receive update re Caxton Park grass area (RB)
In order to keep this matter confidential the “press and public” were excluded from the meeting with this item being taken as the last item on the agenda. The appropriate prepared resolution was agreed in order that the PC’s solicitor could proceed. (Prop: MW, Sec: DT).

10. Quality Parish Status & Governance
(a) To review Clerks Salary & Contract
RB had virtually completed his work on a revised contract which would be available for the next meeting.
(b) To review Standing Orders.
C/fwd. to the next meeting.
(c) To consider the next qtly. newsletter.
The Clerk thought that MK had this in hand.

11. To receive reports from District & County Councillors
Apologies had been received from both councillors.

12. Police Report & Sect.17 Crime & Disorder Act.
No police report had been received.

13. To receive Correspondence (not included in agenda items above)
The following were noted and would be circulated :-
Thank you message from the PCC re the £500 donation towards graveyard exps.
Letter/information re Kickstart (moped loan scheme)
No cold calling zone survey (taken & to be completed by PK)

14. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec: MW, agreed – meeting adjourned.
RB reported on the recent summer fair which went well and raised approx. £5k.
A parishioner reported on noise levels and other problems from the Kingswood Centre. The manager was in attendance and was keen to sort the problems out. It was hoped a new liaison group might be formed and the noise policy, introduced previously, could be resurrected.
Weeds/nettles were reported around the bench seat adjacent to the glass bus shelter and the Clerk would ask C.Allen to attend to this matter.

15. To confirm date of next meeting – future agenda items
This was confirmed for Wed. 8th October, 2014 (7pm).

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