BRPC Minutes October 2014

Minutes of the meeting held on Wednesday, 8th October, 2014 at the Scout HQ., Cromer Road, Beeston Regis – 7pm

Present: M.Knowles (Chair), Mrs.M.Roffe, D.Thompson, G.Dyson, Mrs.M.Wright,
C.Goodwin, R.Beckley and the Clerk. Also present were PCSO.Seabrook and two members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from P.Kemp, B.Hill, and H.Roper.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 10/9/14.
Subject to one addition the minutes were accepted as a true record (Prop: DT, Sec: MW). The addition referred to item 9 (Caxton Park grass area) and it was agreed that the complete resolution be inserted as follows :- It was resolved that the Chair and Vice-Chair, together with the Clerk, proceed with the purchase of a parcel of land in the parish for the sum of £1, and pay on account the sum of £650 in respect of legal fees (£500 + vat) and other disbursements of the vendor.. It is further resolved that the Chair and Vice-Chair are authorised to seal any documents required for the completion of the purchase as per Section 14(3) of the LGA 1972 and BRPC Standing Order 17. (Prop:DT, Sec: MW).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, (bus shelter cleaning),P.Bullimore £241.00,(net salary),
HMRC £60.20 (tax on salary), W.Runton Scouts £25.00, (hire of hall),
P.Bullimore £45.40, (admin exps), Secret Gardens £116.00 (grass cutting).
T.T.Jones Electrical £278.40 (numbering street lights)
The above payments, scheduled on the agenda, were approved. (Prop: MW, Sec: GD).
The bank balances were as follows :- A/C 10162132 £3477 & A/C 10162140 £2658..

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meet
Nothing received.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing in the parish.
The Chair and Vice-Chair had met with NNDC Officers on 26/9/14 and reported that a site on the A149 had been received favourably. RB said that there was still a need for affordable housing and an official reply from NNDC was awaited.
(m) To consider PCs responsibilities re the AONB.
There was no planning matters to consider.
6. Highways/Footpath matters.
(a) To receive update re overweight vehicles using Britons Lane.
This matter was dealt with under item 12 (Police Report)
(b) To note NCC Highways Partnership Scheme 2015/16.
An announcement stating that small highways schemes would be grant aided up to 50% in 2015-16 was welcomed by members and the Clerk was instructed to make further investigations into VAS (vehicle activated signs) which were being suggested by NCC Highways as suitable for grant aid.
(c) To consider garden encroaching on to footpath (Regis Avenue)
A letter had been sent to the occupiers of the property concerned quoting the Highways Act 1980. A member reported that some work had been carried out and it was agreed to discuss this item at the next meeting.

7. Meetings & Conferences (to receive reports and announcements)
There was no new announcements.
RB reported that he was unable to attend the last Coastal Issues Forum (30/9/14).

8. PC Assets:
(a) To receive update from Clerk re LED lighting.
The Clerk reported that there had been no recent calls re lighting and everything appeared to be very satisfactory with the LEDs. Only positive reports had been received about this type of lighting.

9. To receive update re Caxton Park grass area.
The Chair and Vice-Chair would be asked by the PC’s solicitor to sign the transfer documents very soon – noted.
See item 2 (minutes) for full resolution to purchase the land.

10. Quality Parish Status & Governance
(a) To review Clerks Salary & Contract (RB)
RB reported to members that a new contract had been drafted which was based on NALC’s Model Contract. He summarised the main points to members which included those with a financial implication for the PC (Holiday Pay and the next Incremental Point to recognise qualifications). Members accepted the contract (Prop: DT, Sec: MR) and agreed the Clerk be placed on SCP22 being the next incremental point (Prop: RB, Sec: MK). The Clerk and Chair duly signed the copies of the contract and RB was thanked for all his work regarding this matter.
(b) To review Standing Orders.
After many months of delay it was agreed to adopt NALC’s Model Standing Orders. (Prop: MR, Sec: GD). The Clerk would arrange to update the records which included a recent change to the model regarding photographing and recording meetings.
(c) To revisit the Code of Conduct
Following a presentation by the NNDC Monitoring Officer at the last meeting it was agreed that members did not wish to discuss this further.

11. To receive reports from District & County Councillors
No councillors in attendance.

12. Police Report & Sect.17 Crime & Disorder Act.
PCSO.Seabrook reported that there had been no recorded crimes over the last two months. He announced that there would be a Police Surgery in the village on 11/10/14 and the next SNAP meeting would be on 9/10/14. Referring to overweight vehicles using Britons Lane (item 6a) he stated that no vehicles over 7.5 tons should be on that stretch of road accept for access. This confirmed advice received from NCC Highways last month. There were some “grey” areas regarding the weight of vehicles, such as coaches, but it was a police responsibility to enforce the law. This was of course subject to police time and availability and he reminded members of reduced police resources. He encouraged people to report offenders immediately so if a police officer was available the matter could be dealt with. He would try and get this matter dealt with by SNAP (meeting 9/10/14) so that priority could be given to this problem.
The Chair thanked him for his report and information.

13. To receive Correspondence (not included in agenda items above)
The following were noted and would be circulated :-
Norfolk RCC Signpost magazine, NCC letter re their budget, NNDC letter re removal of bottle banks, NNDC agenda/minutes.

14. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec: MK – agreed – meeting adjourned.
RB spoke about the Church Field and it committee/trustees. He would be speaking to other trustees in the absence of the PC representative (B.Hill) and reporting to members at the next meeting.

15. To confirm date of next meeting – future agenda items
This was confirmed for Wed. 12th November, 2014 (7pm).

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