BRPC Minutes June 2015


Minutes of the meeting held on Wednesday, 10th June, 2015 at the Scout HQ.,
Cromer Rd, Beeston Regis – commencing at 7pm.

Present: M.Knowles (Chair), Mrs.M.Roffe, D.Thompson, G.Dyson, Mrs.M.Wright,
C.Goodwin, R.Beckley and the Clerk. Also present were three members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Church. Apologies were also received from B.Hannah (NCC) and PCSO.Bridges.

1b. To receive Declarations of Interest on agenda items
No interests declared.

1c. To receive update re vacancies on parish council & consider co-option.
Three applications had been received and all applicants were known to most members. After discussion it was agreed that Mrs.S.Goodwin, Mr.R.Smith, and
Mr.N.Wright, all residents of the parish, be co-opted on to the parish council. (Prop: DT, Sec: MR) The Clerk would notify NNDC Electoral Services accordingly and arrange for these new members to sign their Declaration of Acceptance of Office. Register of Interest forms would be submitted by them to NNDC.

2. To approve the minutes of meeting held 13/5/15.
The minutes were accepted as a true record. (Prop:GD, Sec: DT).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

Item 4(b) was taken next

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £272.90,(net salary),
HMRC £43.00 (tax on salary), West Runton Scouts £25.00 (hire of hall),
P.Bullimore £58.72, (admin exps), Glasdon UK Ltd £968.40 (bench & table)
Aon UK Ltd £473.82 (insurance), Secret Gardens £116.00 (grass cuts)
The above payments, scheduled on the agenda, were approved subject to one amendment (Prop: DT, Sec: MR). The amendment was to the amount paid to A-on Insurance which was revised to £628.40 following RBs report (see 4b).
Bank balances were as follows :- A/C 10162132 £1112 & A/C 10162140 £11211.
(b) To receive report re annual insurance (RB)
RB, giving his annual insurance report, informed members that the policy document now listed assets under broad headings with a total for each heading (individual assets such as bus shelters were no longer recorded). He had now taken the opportunity to cover all assets, including street lights with a value of approx. £70k., which only increased the premium by just over £100. He reported that the broad policy was excellent and recommended it to members. The Chair thanked RB for his report and members agreed to the increased premium amounting to £628.40 (Prop: DT, Sec: GD)
(c) To approve Accounts & Governance Statement to 31/3/15.
The Clerk gave a brief report to members following production of the Financial/Governance Statements which had already been circulated. He referred to (a) increased net balances at 31st March compared to 2014 (b) bottle bank receipts was an estimated creditor following termination of the system in October, 2014 (c) salaries were higher following a pay award and an agreement to pay the clerks holiday pay (d) electricity costs, following installation of LEDs, was lower and should eventually be little more than £900 pa. in 2015/16; exceptional savings had been achieved bearing in mind that the PC was paying over £2,300 pa. with the old lights. (e) the governance statement had no negative responses but the Clerk stated that he wished to carry out more work with members on such things as the PC Risk Assessment and other policy documents. Members agreed the statements and the Chair duly signed sections 1 and 2 of the return for transmission to the auditors.(Prop: DT, Sec: MW). A statutory notice about electors rights to inspect and obtain copies of the accounts and returns would be placed on the notice board.
(d) To consider renewal of electricity contract w.e.f. 1/7/15
The Clerk had circulated information regarding the renewal of the electricity supply contract and he reminded members that prices fluctuated from day to day. Many parish councils were on the normal tariff, with no fixed contract, and were currently paying 10% – 15% more than BRPC. After discussion it was agreed to accept the 24 months contract with Eon at 11.389p per Kwh (Prop: MK, Sec: RB). The Chair would sign the contract and it would be returned immediately in the morning so the price and contract could be locked in.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
Nothing received.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing
The Clerk had nothing further to report – members had attended the opening ceremony at Burnham following the successful completion of the Hastoe Housing Association project. (see item 7)
(d) PF15/0568;To consider removal of condition re 14/1575 Sandywood, Sheringwood.
It was agreed “no objections” to this application (Prop: RB, Sec: MK)
(e) NCC Ref C/1/93/1007 Review of mineral plan. application (The Quarry).
Members instructed the Clerk to inform NCC that they had no further comments and their stance in their letter of June, 2013 still stood
(m) To consider PCs responsibilities re the AONB.
This had been duly considered.

6. Highways/Footpath matters.
(a) Update re Highways Partnership Scheme & vehicle activated signs
The Clerk was still waiting for the NCC Highways Engineer’s decision re the possible location sites after which time a memorandum of understanding would have to be signed by the PC and NCC before the VAS could be ordered from Westcotec.
The Clerk asked members to note that he had been informed verbally by T.T.Jones Electrical Ltd. that the minimum cost of a new light on Britons Lane adjacent to Hillside would be £4k. (see 6c – May, 2015 minutes)

7. Meetings & Conferences (to receive reports and announcements)
The Clerk informed members that DT would represent BRPC at the NNDC WW1 Centenary Commemoration on 22/6/15. This would include recent work on a pillbox trail which incorporated the pillbox on Britons Lane which was brought to the attention of the PC by DT.
DT gave a brief report on the Hastoe Housing Assoc. opening ceremony at Burnham when he and three other members (MR, CG, GD) attended to have a look round at some of Hastoe’s work. He was impressed with the dwellings which included a heat recovery system and full insulation and housed local people.

8. To consider future use of PC land at Caxton Park (including bench seat)
It was agreed to accept the quote in the sum of £455 from Ed Farrow for providing and laying concrete slabs (Prop: DT, Sec: MW). It was agreed to leave the hedge cutting service etc for the time being. RB would instruct and liase with Ed Farrow regarding carrying out the work.

9. To note/consider lack of public transport to NNDC Offices
B.Hannah (NCC) via email informed members that a number 33 bus goes to the NNDC offices from Cromer. It was agreed to remove this from the agenda.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS
The preparatory work carried out by CG was being circulated. The Clerk and CG would be liasing to progress this matter.
(b) To receive update following asset inspection (shelters, seats, etc..)
Ed Farrow had submitted quotations (each £55 – 2 coats) for painting/treating the bench seats at the corner of Priory Close and around the village sign. These were accepted (Prop: DT, Sec: MK). EF agreed to repair the seat adjacent to the glass shelter free of charge. It was agreed to take no action on the notice board at the northern end of Abbey Park.
(c) To further consider the June 2015 Newsletter.
This was in hand with the Annual Report and Financial Statement dominating this issue. The Chair, if space allowed, would try and include items on dog fouling, the decision re the light in Britons Lane, and the Hooke Charity.
(d) To elect a representative for the Hooke & Unknown Donor Charity (RB)
RB gave a brief summary of the charity’s aims, membership, and financial situation. It was agreed that Geoff Dyson would fill the vacancy (Prop: MW, Sec: CG).

11. To receive reports from District & County Councillors
M.Knowles (NNDC) gave a brief report stating that he was on the Audit Committee and the Scrutiny Committee. Training courses were still very intense for new members.
12. Police Report /Sect.17 Crime & Disorder Act and Community Speed Watch
PCSO.Bridges reported via email as follows :- (a) eight calls made to the police (b) four recorded crimes (c) SNT priorities as last month. The Clerk was requested to write to PCSO.Bridges asking why problems with parking, and traffic cone placement, were starting to creep back during car boot sales at Cookies Field.
There was no further interest being shown in the Community Speed Watch notice.

13. To receive Correspondence (not included in agenda items above)
No general correspondence for circulation.

14. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec: CG – agreed – adjourned. A parishioner requested that small pieces be placed in the newsletter re the Britons Lane light decision and the Hooke Charity if there was space available. The meeting was re-opened.

15. To confirm date of next meeting & future agenda items.
This was confirmed for Wed. 8th July, 2015 (7pm).
DT requested that waste being dumped at a property in Britons Lane be placed on the agenda.

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