BRPC Minutes August 2015


Minutes of the meeting held on Wednesday, 12th August, 2015 at the Scout HQ.,
Cromer Rd, Beeston Regis – commencing at 7pm.

Present: M.Knowles (Chair), Mrs.M.Roffe, R.Smith, D.Thompson, Mrs.M.Wright,
N.Wright, C.Goodwin, Mrs.S.Goodwin, R.Beckley and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from G.Dyson and M.Church. Apologies were also received from B.Hannah (NCC) and PCSO.Bridges.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 8/7/15.
The minutes were accepted as a true record except for one small insertion. (Prop: MW, Sec: CG). The insertion was as follows :- Minute 1(a) – Apologies – Insert

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £272.90,(net salary),
HMRC £43.00 (tax on salary), West Runton Scouts £25.00 (hire of hall),
P.Bullimore £52.20, (admin exps), Norfolk ALC £24.50 (councillors guides),
Secret Gardens £188.00 (grass cuts), NNDC £748.80 (dog bin emptying),
GWR.Beckley £31.60 (signs).
** The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: MR). Bank balances were as follows :- A/C 10162132 £2279 & A/C 10162140

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted :-
Pf/15/0787; Erectn of extn & porch at Bramble Cott., S’wood; permission given
C/1/1933/1002; NCC; Contd. use of lagoon for waste at the Stonepits; withdrawn.
(b) To consider planning applications received since agenda printed
C/1/2015/1023; NCC; Stonepits at Britons Lane; Variation of condition 3 to allow operation of concrete plant outside permitted hours for temporary period:
This change in timing was necessary for concrete required on sea defence works which were dictated by the tides and it was agreed “no objections” to this application.
(c) To receive update re Affordable Housing
No further update available.
(d) PF/15/0959; Erectn of two storey garage at Closewood, Sheringwood.
Members agreed “no objections” to this application subject to the retention of the existing trees and appropriate conditions being placed on the use of the first floor.
(Prop: RB, Sec: MK)
(e) PF/15/0943; Replacement Dwelling at Beechwood, Sheringwood
It was agreed to “support” this application (Prop: RB, Sec: DT).
(f) PF/15/0954; Extensions & porch at 33, Britons Lane
It was agreed “no objections” to this application (Prop: RB, Sec: DT).
(g) PF/15/0993; Extension at Breckland, Sheringwood.
Again it was agreed “no objections” to this application (Prop: MK, Sec: DT).
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning matters.

6. Highways/Footpath matters.
(a) Update re Highways Partnership Scheme & vehicle activated signs
The Clerk informed members that the Highways Engineer had agreed six sites for the VAS. It was hoped the agreement (memorandum of understanding) would be ready for signing by the PC very soon after which time the Clerk could order the equipment.
(b) To consider cutting of grass area adjacent to Beeston Hall Cottages (A149)
Although this area of grass had been cut recently the Clerk had been informed that NCC Highways would not carry out the work in future because of their large budget reductions. Only the edge of each end of the layby would be trimmed for road safety purposes. The Clerk was asked to approach Beeston Hall School with a view to them including the work in their grass cutting programme.
(c) To note/consider state of the hedge at north end of Abbey Park (A149)
The Clerk had to refer this matter to NCC Highways who hopefully will write to the households concerned. The PC light (column 57 on A149) was now being obscured by this hedge.
(d) To note/consider the fence & vegetation at W.Runton railway bridge
The Clerk had referred this matter to S.White (Highways Engineer) on his recent visit to the area. He would arrange for work to be carried out which would improve visibility on and approaching the bridge.

*** The Clerk said he would try and sort various overgrowth problems at the path near Silverdale, Britons Lane, the hedge opposite forming the boundary of the field east of Britons Lane, and the branch hanging from a silver birch tree (near the bench seat on grass adjacent to Priory Close).

7. Meetings & Conferences (to receive reports and announcements)
Training night organised by NALC and Sheringham TC on 16/9/15 – up to six members would attend (CG, DT, NW, SG, MR, and MW).
NNDC – Training on the Register & Declaration of Interests on 21/9 at NNDC Offices – the Clerk would remind members at the next meeting

8. To consider future use of PC land at Caxton Park.
The Clerk informed members that NNDC were no longer funding new litter bins and it was agreed to wait and observe whether there was going to be a problem with litter.
A quotation from Ed Farrow for supplying and building a ramp was read to members and it was agreed to approach Sheringham TC with a view to arranging a site meeting before proceeding further.

9. To further consider a PC Bottle Bank.
Victory Housing were not prepared to allow another bottle bank on their car park in Britons Lane, and with no alternative sites being available it was agreed to drop the idea.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS and consider/adopt the Communication & Engagement Policy, Council Action Plan, Health & Safety Policy, and the Training Policy. (SG)
SG gave a summary of her work todate and stated that possible amendments had been brought to her attention which needed discussing. It was agreed to form a small group to try and forward this matter hoping that final drafts could be put before council for approval. The working group would be MK, SG, CG, RB and the clerk.

11. To receive report from Hooke Charity re purchase of Defibrillator
RB gave a report regarding the charity’s plan, in conjunction with the Ambulance Service, to purchase a defibrillator, and asked if members would consider contributing towards the project. Using powers under Section 137 the PC agreed to purchase the case at a cost of approx. £900 + VAT.

12. To receive reports from District & County Councillors
MK (NNDC) spoke of the consideration being given to a corporate plan covering all aspects of the Districts Councils work and responsibilities over the next four years. He also referred to the lack of finance in the immediate future and how NNDC was becoming more like a business.

13. Police Report /Sect.17 Crime & Disorder Act.
The police report, via email, stated that there had been 5 calls to the police in the last month with 2 recorded crimes (theft from motor and criminal damage to motor). The
SNT priorities had not been set because of pressures from seasonal events and other work.

14. To receive Correspondence (not included in agenda items above)
The following was noted :-
Copy of “Your Norfolk” magazine.
Letter from parishioner enquiring re the ownership of a piece of land adjacent to Beeston Common. (the Clerk was instructed to reply suggesting he asks his own solicitor to define his boundaries)

15. Resolution re Public Participation (comments/other matters)
A parishioner mentioned that he had noticed that work had begun at Beeston Hall Fm.

16. To confirm date of next meeting & future agenda items.
This was confirmed for Wed. 9th September, 2015 (7pm)
MK offered his apologies for the September meeting.

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