BEESTON REGIS PARISH COUNCIL
Minutes of the meeting held on Wednesday, 9th September, 2015 at the Scout HQ.,
Cromer Rd, Beeston Regis – commencing at 7pm.
Present: R.Beckley (Chair), R.Smith, G.Dyson, M.Wright, N.Wright, C.Goodwin, S.Goodwin, and the Clerk. Also present were two members of the public.
1a. To receive and consider apologies.
Apologies were received from M.Knowles, M.Church, and Mrs.M.Roffe. Apologies were also received from PCSO.Bridges.
1b. To receive Declarations of Interest on agenda items
No interests declared.
2. To approve the minutes of meeting held 12/8/15.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: MW, Sec: NW).
3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £272.90,(net salary),
HMRC £43.00 (tax on salary), West Runton Scouts £25.00 (hire of hall),
P.Bullimore £49.78, (admin exps), Mazars LLP £120.00 (external audit fee),
Secret Gardens £130.00 (grass cuts)
*** The above payments, scheduled on the agenda, plus one urgent payment were approved (Prop: GD, Sec: MW). The urgent payment was to E.Farrow in the sum of £210.00 for various work around the parish.
Bank balances were as follows :- A/C 10162132 £1733 & A/C 10162140 £6497.
(b) To consider request from Church re financial contribution towards Graveyard
It was agreed to donate £500 as in the previous financial year (Prop: RB, Sec: MW).
(c) To note External Audit Report for year to 31/3/15.
The Clerk read what was a satisfactory audit report to members. Mazars had pointed out that the Internal Auditor needs to approve the returns/statements before the PC approves them.- Noted. The Clerk would display the notice on the board re electors rights to inspect the returns/statements and obtain copies if required.
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted :-
TPO/15/0893 – Tree Preservation Order re Sheringwood + additional land. (new)
TPO/08/0776 – “ “ “ “ “ (now revoked)
TPO/04/0715 – “ “ “ “ “ ( “ “ )
PF/15/0993; Extension at Breckland, Sheringwood – permission given
PF/15/0954; Extension at 33, Britons Lane – permission given.
(b) To consider planning applications received since agenda printed
(c) To receive update re Affordable Housing
The Clerk reminded members that Hastoe Housing hoped to address the PC in the next couple of months.
(d) To note NNDCs intention to prepare a new Local Plan
RB gave a brief summary of NNDC’s intentions and spoke of a meeting attended by the clerk and himself. He hoped that there would be discussion re more service villages as opposed to countryside. Papers would be circulated to members.
(e) PF/15/1097; Erectn of detached garage with room above, Fox Hill, S’Wood.
Members agreed “no objections” to this application (Prop: RB, Sec: GD).
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning matters.
6. Highways/Footpath matters.
(a) Update re Highways Partnership Scheme & vehicle activated signs
The memorandum of understanding between the PC and Norfolk CC was signed by the Chairman following members agreement, and the Clerk reminding members of the VAS sites and the undertakings of BRPC. This would be forwarded to NCC for signature after which time members agreed that the Clerk proceeds to order the equipment and liaise with Westcotec re the installation of the posts etc.
(b) To consider cutting of grass area adjacent to Beeston Hall Cottages (A149)
The Clerk reported that he had not received a reply from Beeston Hall School.
7. Meetings & Conferences (to receive reports and announcements)
Basic training by NALC had been arranged for 16/9/15 at Sheringham (6 members)
GD agreed to attend the NNDC “Interests” training on 21/9/15.
Mid-Norfolk CAB’s AGM on 16/9/15 was noted.
Planning Training by NNDC on 26/11/15 was carried forward to next agenda.
Coastal Business Resilience Forum in Lowestoft was noted.
8. To consider future use of PC land (Daisy Green).
Discussions regarding the ramp with Sheringham TC were still to be arranged.
9. To consider PC’s response on Social Media Sites (RB)
RB was concerned that PC matters were appearing on various social media sites such as Street Life and asked whether some sort of response should be devised whereby people were directed to parish council agendas, minutes, etc..and encouraged to forward questions through the clerk or members. CG agreed to compose a general reply for social media site users and forward this to the Clerk who would consult NALC before members approved its use.
10. Local Council Award Scheme & Governance
(a) To receive update re LCAS and consider/adopt the Communication & Engagement Policy, Council Action Plan, Health & Safety Policy, and the Training Policy. (SG)
SG reported that preparation of these policies was yet to be completed. They were still a work in progress but it was a question of refining them ready for presentation to members. She said that the working party would meet when the time was right to progress this matter. RB suggested that the PC Action Plan be sent to all members in its draft form as a general input may be beneficial. This was agreed and SG would forward this document to all members for comments etc.
11. To receive update from Hooke Charity re purchase of Defibrillator
RB reported that this matter was still being progressed by the charity and asked for the item to be carried forward to the next agenda.
12. To receive reports from District & County Councillors
No councillors present.
13. Police Report /Sect.17 Crime & Disorder Act.
Report received via email :- (a) 3 calls to police during the last month (b) 2 recorded crimes – 1 common assault, 1 theft from motor vehicle (c) next SNAP meeting will be on 24/9/15 (d) no new policing priorities fixed.
14. To receive Correspondence (not included in agenda items above)
NCC Trails Officer request to give a brief talk on Circular Walks (attend Oct.15)
Email from B.Hannah (NCC) regarding 800th anniversary of Priory (next agenda)
Marine Conservation Soc., notification of Gt.British Beach Clean (18 – 21/9/15)
15. Resolution re Public Participation (comments/other matters)
Prop: MW, Sec: GD – agreed – meeting adjourned – questions asked regarding (a) access to Beeston Common by travellers (b) late night noisy party in the parish recently. – meeting re-opened.
16. To confirm date of next meeting & future agenda items.
This was confirmed for Wed. 14th October, 2015 (7pm)
(Brief talk on “circular walks” in the area by Norfolk CC. Trails Officer)