BRPC Minutes October 2015

Minutes of the meeting held on Wednesday, 14th October, 2015 at the Scout HQ.,
Cromer Rd, Beeston Regis – commencing at 7pm.
Present: M.Knowles (Chair), M.Church, Mrs.M.Roffe, R.Smith, D.Thompson, G.Dyson, Mrs.M.Wright, N.Wright, C.Goodwin, Mrs.S.Goodwin, R.Beckley and the Clerk. Also present were B.Hannah (NCC), PCSO.G.Bridges, and two members of the public.

1a. To receive and consider apologies
No apologies.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 9/9/15.
The minutes, which had already been circulated, were accepted as a true record. (following a brief discussion) – Prop; GD, Sec; RB)

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

At the Chairman’s suggestion it was agreed to take item 6(c) next – see minute 6c.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £272.90,(net salary),
HMRC £43.00 (tax on salary), West Runton Scouts £25.00 (hire of hall),
P.Bullimore £57.91, (admin exps), GraphicEdge £14.00 (Daisy Green Sign),
Secret Gardens £130.00 (grass cuts), Sheringham TC £105.00 (Training),
Morston PC £4.25 (photocopying charges)
*** The above payments, scheduled on the agenda, were approved (Prop; RB; Sec; DT). Bank balances were as follows :- A/c 10162132 £4,119 and A/C 10162140 £9,197. The second half-years precept/grant had just been received (£6,699).
(b) To consider purchase of a new parish council computer (1/3 share)
Following a verbal report from the clerk, who reminded members that he was still using his old personal computer operating on “XP”, it was agreed to contribute a one third share to some new equipment. (total cost approx. £450, divided between three parish councils = £150 per council). – (Prop; MK, Sec; GD).

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted :-
PF/15/0959: Triple garage at Closewood, Sheringwood – permission given.
PF/15/1097: Erectn of garage/games room at Foxhill, S’Wood “ “
NMA/15/0254: Non-material amendment at Fieldfare, Church Cl., – approved.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing
An email from Hastoe Housing had been received confirming their attendance at the November meeting.
(d) To consider/note NNDCs intention to prepare a new Local Plan
This had been noted with a first consultation due shortly.
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning matters.

6. Highways/Footpath matters.
(a) Update re Highways Partnership Scheme & vehicle activated signs
The VAS agreement had been signed by both parties and an order placed with Westcotec for the equipment. The Clerk had met with their representative to confirm the sites and agree the new post requirements. A quotation had been received from Westcotec in the sum of £3,159 which was accepted (PC to fund jointly with NCC).
The PC now awaited the new posts and extensions to posts after which time the equipment would be delivered and the scheme would become active. It was agreed that Edward Farrow would take on the “movement” of the equipment (a requirement of NCC Highways) at a cost of approx. £15 per month (Prop; RB, Sec; DT).
(b) To further consider cutting of grass area adjacent to Beeston Hall Cottages.
Whilst this grass had been cut recently the Clerk informed members that it was unlikely that NCC Highways would carry out this work next season because of their budget cutbacks. It was agreed to remove this item from the agenda.
(c) To note Circular Walks in the area – Talk by NCC. Trails Officer.
The Chair welcomed Jack Davidson (NCC Trails Officer) to the meeting.
JD explained that the circular walks scheme was all about getting people to “explore more coast”. It was hoped that 20 walks would be created with two involving Beeston Regis (Roman Camp and Sheringham circular walks). The walks would use existing public rights of way and permissive paths. Works and signage had already been completed in some areas. JD took questions from members after which the Chair thanked him for his presentation.

7. Meetings & Conferences (to receive reports and announcements)
NALC Councillors Training – 16/9/15 – (SG, CG, MW, NW, DT and PB attended).
NNDC Interests Training – (SG, CG, and GD attended)
SNAP – Police meeting – (SG, CG, and GD attended)
The Clerk reminded members of the NNDC Planning Training at Bodham on 26/11/15. Six members had agreed to attend.
The NALC AGM was on 17/10/15 – noted.

8. To further consider future use of PC land (Daisy Green).
MK, RB and the Clerk had met with a Sheringham Town Councillor who would be referring the question about a ramp to his Commons Committee. The Clerk had spoken with NCC Highways who had concerns regarding the requirements of the Disability Discrimination Act applying to a ramp. It was hoped that a meeting with the NCC Highways Engineer would clarify this matter.
9. To further consider PC’s response on Social Media Sites.
A general reply to matters raised on media sites was agreed by members. This had been approved by Norfolk ALC and would be used by CG in future.
(Prop: DT, Sec: MR)

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS and consider/adopt the Communication & Engagement Policy, Council Action Plan, Health & Safety Policy, and the Training Policy. (SG)
It was agreed to adopt the Council Action Plan as circulated to members (Prop: DT, Sec: RS). It was agreed that the working party meets to progress other policies etc….
and noted that full council would have to agree a resolution that the PC met all the criteria for LCAS Foundation Status at the next meeting. It was agreed that a copy of the Standing Orders and Financial regulations be available at council meetings.

11. To receive update from Hooke Charity re purchase of Defibrillator
RB reported that this matter was ongoing and he would report at the next meeting.

12. To note/consider the 800th Anniversary of the Priory
The NCC Historic Environment Officer had advised the clerk that ideas such as guided tours, activities for children, and a church service were being looked at. The PC were invited to take part in the celebrations and further ideas were welcome.

13. To receive reports from District & County Councillors
B.Hannah (NCC) reported the following :- (a) the hourly Coasthopper service was being introduced later than planned (b) parking debate in Sheringham had been shelved (c) NNDC Chief Exec. and Chief Finance Officer may be seconded to
Gt.Yarmouth (d) NCC looking to find 25% in cutbacks.

14. Police Report/sect.17 Crime & Disorder Act.
PCSO.Bridges reported that (a) 8 calls received by the police from the parish (b) 3 recorded crimes in the last month (c) no priorities were set at the SNAP meeting (d) a snapshot brochure from the SNT was discussed and might be circulated with the next newsletter.
B.Hannah (NCC) congratulated the Sheringham SNT for having the highest detection rates in the County.

15. To receive Correspondence (not included in agenda items above)
The following was noted (a) thank you letter from Church re graveyard donation (b) contact from parishioner re grit bin in Regis Ave being vandalised (c) Sheringham Shoal Newsletter (including article on BRPC lights).

16. Resolution re Public Participation (comments/other matters)
No comments.

17. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 11th November, 2015. (7pm)

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