BRPC Minutes November 2015

Minutes of the meeting held on Wednesday, 11th November, 2015 at the Scout HQ
Cromer Rd, Beeston Regis – commencing at 7pm.
Present: M.Knowles (Chair), R.Smith, D.Thompson, Mrs.M.Wright, N.Wright,
C.Goodwin, Mrs.S.Goodwin, R. Beckley and the Clerk.
Also present were J.Lefever (Hastoe Housing) and three members of the public.

1a. To receive and consider apologies
Apologies were received from Mrs.M.Roffe.
Apologies were also received from B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items
MK declared a non-prejudicial interest in 5(d).

2. To approve the minutes of meeting held 14/10/15.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: MW).

3 . Public Participation (requests to speak on agenda items)
A parishioner requested to speak on item 5(d).

At the Chairmans suggestion it was agreed to take item 5(c) next. – see min.further on

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £272.70,(net salary),
HMRC £43.20 (tax on salary), West Runton Scouts £25.00 (hire of hall),
P.Bullimore £44.45, (admin exps), Information Commissioner £35.00 (Reg fee),
Secret Gardens £130.00 (grass cuts), Royal British Legion £25.00 (wreath).
*** The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: NW). Bank balances were as follows :- A/C 10162132 £3754 and A/C 10162140 £9197. The Clerk asked members to note that Mrs.S.Goodwin was now a cheque signatory. The Budget would be on next months agenda.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
None received.
(b) To consider planning applications received since agenda printed.
PF/14/0925: Wind Turbine at Pond Farm, Bodham – It was noted that an appeal had been lodged against NNDC’s decision to refuse this application.
(c) Talk/update re Affordable Housing by Hastoe Housing Association.
The Chair welcomed John Lefever of Hastoe Housing to the meeting. It was agreed to adjourn the PC meeting to create an open talk/discussion. JL stated that HH had an option agreement on this piece of land opposite The Priory Maze on the A149, with a price agreed. A plan had been drawn up for 8 units on this site by Chris Parsons of Parsons & Whittley (Architects) and he would now be invited to draw up a detailed scheme showing 6 affordable properties and 2 open-market properties. The District Council, as yet, had not objected to driveways from north or south of the site although JL preferred exits on to the old road/layby. A pre-application meeting would take place with NNDC Planning Dept. fairly soon and the Chair was invited to attend. There would be a public meeting in the new year at which time people could give their views and/or objections for HH to consider. There are currently many changes being proposed by central government in the housing sector but JL was hopeful that these properties would remain public houses for local people. He answered questions on how they would be only for local people. Summarising, if things went to plan, he hoped to obtain planning permission in spring 2016 and perhaps starting to build in the summer. After a brief question and answer session the Chair thanked JL for his attendance and input todate. JL left the meeting which was then re-opened.

(d) To note/consider an appeal re refusal of 13 Holiday Chalets at Priory Maze.
The meeting was adjourned briefly to allow a parishioner to state that the applicants arguments had not changed; there appeared to be no new matters submitted by the appellant. The meeting was re-opened.
After a brief discussion it was agreed not to add further to the PC’s original objections which supported the very comprehensive letter of objection by English Heritage (Dec 2014).
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning matters.

6. Highways/Footpath matters.
(a) Update re Highways Partnership Scheme & vehicle activated signs
The Clerk informed members that Westcotec had installed the new posts and extended existing posts ready for the VAS. He was currently arranging for Westcotec to visit the parish and give a demonstration of the equipment
(b) To note deadline for registration of historic public rights of way.
There was not much information available at present so the Clerk would make enquiries with Norfolk CC and report back to members.

7 Meetings & Conferences.
The Clerk reminded members about the Planning Training at Bodham (26/11/15).
The Coastal Issues Forum would now be on 24/11/15 (RB to attend).
NALC’s AGM had been re-arranged for 6/1/16 – noted.
***RS gave a brief report regarding his training on the Freedom of Information Act.
***SG, CG, & GD spoke about the training session on Interests & Standards.
The Clerk would circulate further details on both of these training sessions.

8. To further consider future use of PC land (Daisy Green).
The Chair and the Clerk had met with S.White (NCC Highways Engineer) who had recommended a simple handrail across the ditch to Beeston Common. The Clerk was still waiting for a reply from Sheringham TC. The Clerk was instructed to get a quotation for a handrail.

9. To note Norfolk CC’s consultation on Budget cuts. .
It was agreed that individuals might like to respond to the consultation. The PC would not respond as a corporate body.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS and consider/adopt the Communication & Engagement Policy, Council Action Plan, Health & Safety Policy, Disciplinary/Grievance Procedure, and Training Policy. (SG)
The Clerk stated that it was important to submit the information required to maintain our Foundation Status before 31/1/16 when the “free year” ran out. Working Group meetings would be required to progress policies etc for the next stage (Quality Status).
(b) To agree resolution required for LCAS Foundation level application
The following resolution was agreed (Prop: DT, Sec: RB).
“BRPC confirms that it publishes online all matters relating to Governance, Community and Development as required for the Foundation Level of LCAS. It also confirms that it has criteria in place for (a) demonstrating good governance in managing the business and finances of the council (b) criteria representing the council’s role in the community and engaging with the community and (c) criteria representing council improvement through the management and development of staff and councillors”.

11. To receive update from Hooke Charity re purchase of Defibrillator
RB reported that a site had been identified and finance was in place. He was still waiting to hear further from the First Responder (Ambulance Service).

12. To further consider the 800th Anniversary of the Priory
The PC’s interest in this event had been registered with the NCC Historic Environment Officer. Ideas were required a.s.a.p. A date, when the Bishop of Norwich was visiting the parish, would be forwarded to NCC hoping his visit could be incorporated into the anniversary celebrations.

13. To receive reports from District & County Councillors
B.Hannah (NCC) reported on the following :- (a) NCC Budget Consultation (b) Awarding of the BEM to Julian Birley for work associated with N.Nfk.Railway and
c) Possible future links with Gt.Yarmouth.
M.Knowles (NNDC) referred further to BH’s comments on sharing services pointing out that it was part of Governments devolution programme. He reminded members that the NNDC Chief Exec. and Chief Finance Officer were already being shared with Gt.Yarmouth Boro Council

14. Police Report /Sect.17 Crime & Disorder Act.
No report received – RB spoke of fuel thefts from the quarry that had been reported to him.

15. To receive Correspondence (not included in agenda items above)
A letter had just been received from the Norfolk Coast Partnership regarding elections of Community Representatives – this would be circulated.

16. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec: MW – agreed – meeting adjourned. Parishioners spoke of problems associated with the ditch adjacent to Beeston Common. The Clerk would write to Sheringham TC asking for overgrown trees etc to be cut back and S.White (Highways Engineer) regarding the nearby path which had similar problems.
Meeting re-opened.

17. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 9th December, 2015 (7pm).

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