BEESTON REGIS PARISH COUNCIL
Minutes of the meeting held on Wednesday, 8th June, 2016 at the Scout HQ., Cromer Rd., Beeston Regis – 7pm
Present: M.Knowles (Chair), R.Smith, D.Thompson, Mrs.M.Wright, N.Wright,
C.Goodwin, Mrs.S.Goodwin, R.Beckley, and the Clerk. Also present was one member of the public.
1a. To receive and consider apologies
Apologies were received and accepted from G.Dyson, Mrs.M.Roffe, and M.Church.
Apologies were also received from B.Hannah (NCC) and PCSO.Slade.
1b. To receive Declarations of Interest on agenda items
No interests declared.
- To approve the minutes of meeting held 18/5/16.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: MW)
3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning) Cheque 101676.
P.Bullimore £252.70 (Clerks net salary) Cheque 101677
HMRC £63.20 (tax on Clerks salary) Cheque 101678
Secret Gardens £130.00 (grass cutting) Cheque 101679
NNDC £773.76 (annual charge for emptying dog bins) Cheque 101680
West Runton Scouts £25.00 (hire of hall) Cheque 101681
P.Bullimore £44.05 (clerks expenses/admin exps) Cheque 101682
S.Meakin £75.00 (internal audit fee – 31/3/16) Cheque 101683
E.Farrow £25.00 (hedge trimming etc) Cheque 101684
*** The above payments were approved (Prop: DT, Sec: NW).
The reconciled bank balances, as checked and agreed by the Chairman prior to the meeting, were as follows :- A/C 10162132 £5993.69 and A/C 10162140 £5799.76.
It was noted that a bank transfer, between the Savings a/c and the Community a/c in the sum of £5,000 was authorised and signed off by SG and RB.
The Clerk would be presenting a Budget Report in respect of the financial years first quarter at the next meeting.
- To consider Internal Auditors Report for 2015/16
The annual internal auditors report was read to members. It was noted that it was a satisfactory report. Mr.S.Meakin, a retired NHS accountant, had been re-appointed to the post of internal auditor at the last meeting (minute 4(b) – June 16).
- To consider (i) Annual Govce Statement (ii) AccountsStatement (2015/16)
All members had received a copy of the “Accounts Package” which included a copy of the Income & Expenditure Account, Balance Sheet as at 31/3/16, Bank Balances Statement at 31/3/16, Lists of Debtors/Prepaid items, List of Creditors, List of PC Assets, Further Information, and a copy of (i) the Annual Governance Statement and (ii) Accounting Statements 2015/16.
The Clerk spoke briefly about the accounts and referred to the end of year balances which looked good and as predicted at the last budget discussions. RB asked that more information, in the way of extra narrative, be put on the Income & Expenditure Account. An explanation of the Asset Values was also required before posting to the website. After discussion it was agreed that the Chair signs the Governance Statement.(i). (Prop: CG, Sec: RS). There being no questions regarding the Accounting Statement 2015/16 (ii) this was duly agreed (Prop: CG, Sec: RS). The Chair signed both statements for onwards transmission to the External Auditors. The Clerk would display the notice regarding electors rights to inspect and take copies of the accounts. This notice would also be posted on the website.
- To consider the way 2nd homes council tax is spent in Nth.Norfolk.
This question had been raised by a recent coastal forum meeting and some parish councils thought that changes were required. Members asked the Clerk to obtain further information and place the matter on the next agenda.
- To note National Salary Awards for Clerks (2016 – 18)
The recent NALC pay award for clerks was noted. Because of the small amounts involved members agreed that the increase be paid as arrears in the March 2017 pay packet. The new revised hourly rate would then be introduced in April 2017
- To note decisions/information received from NNDC/NCC since last meeting
- To consider planning applications received since agenda printed
- Update re Affordable Housing
The Clerk had nothing further to report.
- To consider PCs responsibilities re the AONB.
There had been no matters for consideration on this agenda.
- Highways/Footpath matters.
- To consider Street Lighting Contractors Annual Report.
The Clerk read the street lighting contractors annual inspection report in which T.T.Jones Electrical recommended remedial work on some lights. It was agreed that the first three faults be corrected by the contractor a.s.a.p. (this included re-concreting work etc) but the remaining two problems (overgrown trees and hedges) on the main A149 coast road be referred to NCC Highways Dept. who had already sent a letter to the householders concerned asking they rectify the matter. (Prop: MW, Sec:NW).
It was noted that an email re a footpath problem adjacent to 38, Abbey Park had been sent to NCC Highways Dept. (referred to the PC by DT).
- Meetings & Conferences (to receive reports and announcements)
The following were noted :-
2016 Norfolk Coast Partnership Conference (14/7/16 at Binham Village Hall).
Norfolk CC Seminars re Devolution (16/6/16 Dereham & 22/6/16 Norwich).
RB reported on his attendance at the Scouts AGM and stated that they hoped to start work on their new extensions in August, 2016.
- To receive update re Queens Birthday Celebrations (commemorative medals)
The commemorative medals had arrived and the Clerk had received requests from parents for 35 children to receive them. It was agreed that they would be presented at a small ceremony immediately prior to the next meeting. i.e. 6.15pm on Wed.13th July
The Chairman would present them and RB would arrange for refreshments etc which would include a cake topped with the village logo. RB would also design and produce a card invitation for all parents who responded to the original letter. The Clerk would arrange for them to be hand delivered in the next 7 – 10 days.
- To further consider quality of Vodaphone mobile phone signal in the parish.
There had been no further response from Vodaphone and members reluctantly decided to remove this item from the agenda.
- Local Council Award Scheme & Governance
- To receive update re LCAS.
The Clerk informed members that a response to the Accreditation Panel’s letter was being drafted and work was in hand correcting/updating items on the website. Two members were being asked to update their Declaration of Interest forms held at NNDC following the panels comments.
- To consider/adopt revised Financial Regulations.
All members had received copies of the new Financial Regulations and after discussion it was agreed to adopt these. (Prop: MK, Sec: DT). It was noted that there were a few amendments in the FRs published nationally in March 16 and these would be considered at the PC’s review date in May, 2017.
- To note & consider NALC’s Training Programme (June – December, 2016)
It was agreed to submit an application for RS to attend a councillors training course in November, 2016 (cost = £55).
The Clerk was asked to make enquiries regarding training/advice on the LCAS.
- To receive update from Hooke Charity re purchase of Defibrillator (RB)
RB asked for this matter to be removed from the agenda as the Hooke Charity would be dealing with this independently.
- To further consider the 800th Anniversary of the Priory
Mr.Pegg (Nfk Historic Buildings Trust) was not in attendance. RB – no further news
- To receive reports from District & County Councillors
M.Knowles (NNDC) spoke briefly on (a) Boundary Commission Review (b) John Lee voted Chair of NNDC & Richard Shepherd, Vice Chair) (c) NNDC had been given an “Empty Homes Innovation Award”.
- Police Report /Sect.17 Crime & Disorder Act.
PCSO.Slade reported via email :- (a) no recorded crimes in the last month (b) update on priorities set at SNAP meeting.
- To consider future use of Daisy Green (RB & MW)
MW and RB had requested that the PC again consider installing exercise equipment at Daisy Green. MW had been impressed with the use being made at another local site and wondered if Beeston Regis could benefit. RB spoke of the possibility of buying three or four pieces of equipment at a cost of £4k – £5k and apply for grant aid from the Big Society Fund. The Chair said that a demand for such equipment needed to be established as the Clerk had already informed them of the lack of use at a neighbouring parish. There had already been a negative response to such a scheme in Beeston Regis when an article was published in the newsletter. The project needed further research and investigation and it was agreed that MW and NW report back to a future meeting.
- To receive Correspondence (not included in agenda items above)
The following were noted :-
Acknowledgement from Hiscox Insurance re policy effective from 1/6/16.
Letter re Centenary Fields being set up to commemorate WW1.
- Resolution re Public Participation (comments/other matters)
- To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 13th July, 2016. (7pm).
The presentation of the Commemorative Medals will be prior to the meeting (6.15pm)