BEESTON REGIS PARISH COUNCIL
COMMUNICATION AND COMMUNITY ENGAGEMENT POLICY
The purpose of this Policy is to guide Beeston Regis Parish Council’s communications activity and public engagement. As a Parish Council we want to make sure that our communications are two-way. We want to tell people about ourselves and also to listen to what people tell us about themselves and the service improvements they would like.
The Policy has been written to help us to involve as many people as possible in a variety of ways. The Communications Policy will cover all aspects of the Parish Council’s communications with everyone who comes into contact with us either directly or indirectly.
Beeston Regis Parish Council will ensure that it communicates with all stakeholders in a timely and effective manner to inform and consult them about matters that might affect them and to publicise the services offered by the council. It will endeavour to ensure that communication is clear and appropriate for the message and audience. The key stakeholders with which the council must communicate include: residents, staff, Parish Councillors, MP, North Norfolk District Council, Norfolk County Council, Local Village Businesses, Community Groups, Village Organisations, Youth Groups, Safer Neighbourhood Team, Press and Schools.
Methods used by Beeston Regis Parish Council to communicate and engage stakeholders about Council activities will take the form of:
• Direct with the Parish Clerk (Peter Bullimore: email@example.com, Tel: 01263 822864)
• Parish Council meetings (a Surgery is held 15 minutes before each PC meeting) and two opportunities are available on the agenda for public participation .
• Website: www.beestonregis.org.uk
• Email: firstname.lastname@example.org
• Regular Newsletters will be delivered to every household in the parish free of charge or collected from Beeston Regis Stores
•Media Releases will be issued as and when appropriate.
• The Annual Report will be included in the June issue of the newsletter which will be delivered free to every household in the village.
• Postings on Notice Boards throughout the village publicising Beeston Regis Parish Council activities and agendas, diary of meetings, Councillors details, library services, notices from NNDC i.e. elections, road closures,
• All such notices will be regularly posted to the Beeston Regis Parish Council’s website.
• Agendas for all meetings will be sent to Beeston Regis Parish and North Norfolk District Councillors, Norfolk County Councillor, Parish liaison officer (this is usually the Clerk) and, when deemed necessary, local press representative.
• The Beeston Regis Parish Council will try to attract by way of a varied programme as many participants as possible to its Annual Parish Meeting.
• Initiatives will be launched that involve residents, e.g. Councillors will seek volunteers to help maintain the floral planting around the parish. The Parish has a group of volunteer litter pickers tidying up the parish on a regular basis.
• Councillors will continue to represent the Council on various local groups, as well as communication with Beeston Hall Private School and West Runton Scouts. A council representative takes part in the annual wreath-laying ceremony on Remembrance Day
• Meetings will be advertised in local publications such as the North Norfolk News.
• For any village initiatives consultation will be undertaken with residents in the vicinity before the commencement of any work.
• Word of mouth.
• Beeston Regis Parish Council will allow public input in the setting of their annual precept.
• A Facebook page and a Twitter feed has been set up to attract a wider range of parishioners and is regularly monitored to test the interest generated. There is also a Beeston Regis Online Community webpage as an additional method of contacting parishioners.
The above list is not exhaustive and any additional opportunities for public involvement are explored and encouraged.
Adopted 9th March 2016 …… to be reviewed March 2018