BEESTON REGIS PARISH COUNCIL
Minutes of the meeting held on Wednesday, 13th July, 2016 at the Scout HQ., Cromer Rd., Beeston Regis – 7pm
Present: M.Knowles (Chair), R.Smith, G.Dyson, Mrs.M.Wright, N.Wright,
C.Goodwin, S.Goodwin, R.Beckley and the Clerk. Also present were two members of the public.
1a. To receive and consider apologies
Apologies were received and accepted from D.Thompson, M.Church and Mrs.M.Roffe. Apologies were also received from B.Hannah (NCC) & PCSO.Slade.
1b. To receive Declarations of Interest on agenda items
No interests declared.
2. To approve the minutes of meeting held 8/6/16.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: SG, Sec: NW).
3 . Public Participation (requests to speak on agenda items)
S.Pegg wished to speak on item 11.
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning) (cheque 101685),P.Bullimore £252.70,(net
Salary) ( 101686)
HMRC £63.20 (tax on salary)(101687), Secret Gardens £170.00 (grass cuts &
T.T.Jones Elect £306.44 (Yrly mtce work)(101689), W.Runton Scouts £25.00
(hire of hall)(cheque 101690)
P.Bullimore £46.51 (admin.exps)(101691), T.T.Jones Elect £84.06 (light, addtl.
Maintenance) (cheque 101692)
E.Farrow £45.00 (movement of vehicle activated sign).(cheque 101693)
*** The above payments, plus one urgent payment, were approved (Prop: RS, Sec: MW). The urgent payment was in the sum of £200.04, payable to The Tower Mint, for the commemorative medals.(cheq. 101694). The reconciled bank balances, as checked and agreed by the Chairman prior to the meeting, were as follows :- A/C 10162132 £4425 and A/C 10162140 £5800.
(b) To note & consider qtly. Budget Report (June, 2016 qtr)
The first quarters Budget Report had been circulated to members with any “overspends” explained in the “notes column”. The differences were due to the fact that some items were payable in advance for the whole year (eg. Insurances and Subs) and therefore showed an overspend when compared to just 3/12 of the budget. The report was accepted and agreed by members (Prop: RB, Sec: GD).
(c) To note compliance with new Pension Regulations.
It was noted that the Clerk had followed the Pension Regulators guidelines and a “Compliance Statement” had now been completed. The Clerk did not fit the criteria for receipt of a future pension and was already in receipt of other pensions.
(d) To further consider the way 2nd homes council tax is spent in Nth.Norfolk.
Members had received and noted the information todate.
Item 11 was taken next in order that Mr.Pegg could get away. (see minute further on)
(a) To note decisions/information received from NNDC/NCC since last meeting
(b) To consider planning applications received since agenda printed
(c) Update re Affordable Housing.
The Clerk had been informed that drawings will soon be complete and John Lefever from Hastoe Housing will be attending a PC meeting soon..
(d) PF/16/0675: Extn & Dormer at 74, Beeston Common, Sheringham (circ)
Members agreed to “no objections” to this application. (Prop: NW, Sec: GD)
(e) LA/16/0868: Replacement windows at Abbey Farmhouse. (circ)
Members agreed to “no objections” to this application (Prop: NW, Sec: GD).
(f) To consider the wall constructed at Closewood, Sheringwood.
The Chair summarised the situation saying that the planning application stated that a close-boarded fence would be erected on the boundary and remain as existing. A large brick and flint wall had been constructed and as this was in an AONB and another parishioner had already been refused something similar it was agreed to write to NNDC Planning Enforcement Section to complain.
(m) To consider PCs responsibilities re the AONB.
This had been duly considered – see 5f.
6. Highways/Footpath matters.
(a) To note Highways Rangers visit week commencing 29/8/16.
Members noted many sites that needed attention and it was agreed to carry this forward to the next agenda to assess the situation, and write to NCC Highways re the Rangers visit accordingly.
7. Meetings & Conferences (to receive reports and announcements)
RB reported on the NNDC Coastal Issues Forum on 5/7/16 which he attended. It had been very informative and included a field trip to Trimingham to look at cliff erosion and discussions re the Deep History Coast. RB also reported on the Queens 90th Birthday Church Service which he attended.
8. To receive report re Queens Birthday Celebrations (commemorative medals)
Members all agreed that the early evening get together with children and their families had been excellent. Commemorative medals had been presented and all in attendance had enjoyed a piece of the birthday cake. It was asked that members thanks be recorded for RB who had organised this event.
9. To note/consider new NCC Highways Partnership Scheme for 2017/18.
It was agreed to carry this matter forward to future agendas (deadline for applications was December, 2016).
10. Local Council Award Scheme & Governance
(a) To receive update re LCAS.
The Clerk had drafted a response for the LCAS Acceditation Panel. A further final check would be required that all was in place on the website.
(b) To consider/adopt a new Publication Scheme.
This was agreed and adopted (Prop: MK, Sec: RB).
(c) To consider/adopt a new Grievance Procedure
This was agreed and adopted (Prop: MK, Sec: RB).
(d) To consider/adopt a new Disciplinary Procedure
This was also agreed and adopted (Prop: MK, Sec: RB).
(e) To note statement re Clerk’s CPD points
Following a request for more information by the Accreditation Panel the Clerk had produced a further statement giving more detail of training and conference events he had attended – noted.
11. To further consider the 800th Anniversary of the Priory
Mr.Pegg gave a final update to members on his plans. He asked for assistance with (a) seating for the church service (PB) and (b) a PA system forv the service (MK).
It was agreed that RB would give the reading at the service on behalf of the PC.
MW would provide floral arrangements at the Priory in the “service area”.
RB had done considerable work on the booklet and programme with the latter being delivered to all households in the parish with the PC Newsletter.
Members thanked Mr.Pegg and RB for all their work.
12. To receive reports from District & County Councillors
*** B.Hannah (NCC) had offered his apologies.
M.Knowles (NNDC) spoke briefly on the following :- (a) NNDC had voted “no” to Devolution (b) sharing staff with Gt.Yarmouth Boro Council (c) Electoral Review of North Norfolk – to be placed on next agenda.
13. Police Report /Sect.17 Crime & Disorder Act.
PCSO.Slade reported via email :- (a) no recorded crimes in the past month (b) surgery dates yet to be confirmed (c) current priorities remain the same (d) next SNAP meeting will be on 8/9/16.
14. To further consider future use of Daisy Green (RB & MW)
MW was sorry to report that there appeared to be no support for the installation and use of exercise equipment on Daisy Green. RB agreed to investigate the cost of an information board giving details of birds and creatures found on the common nearby.
15. To receive Correspondence (not included in agenda items above)
Barclays Bank letter re protection/insurance cover on deposits reduced to £75k. Noted
16. Resolution re Public Participation (comments/other matters)
17. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 10th August, 2016. (7pm)