BRPC Minutes November 2016

BEESTON REGIS PARISH COUNCIL

Minutes of the meeting held on Wednesday, 9th November, 2016 at the Scout HQ., Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, D.Thompson, G.Dyson, Mrs.M.Wright,
N.Wright, C.Goodwin, Mrs.S.Goodwin, R.Beckley and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from Mrs.M.Roffe and M.Church. Apologies were also received from B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 12/10/16.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: MW, Sec: DT).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning)(cheque 101721),P.Bullimore £252.70,(net
Salary)(cheq.101722)
HMRC £63.20 (tax on salary)(cheq 101723), Secret Gardens £130.00 (grass cuts
Cuts x 2)(cheque 101724)
W.Runton Scouts £25.00 (hall)(101725), Mazars LLP £150.00 (external audit
Fees)(cheque 101726)
P.Bullimore £46.95 (admin.exps)(cheq 101727), Norfolk ALC £90.00 (LCAS
Course fees) (cheque 101728)
Royal British Legion £25.00 (Section 137 payment; wreath)(101729).
**** The above payments, scheduled on the agenda, plus one urgent payment, were approved (Prop: DT, Sec: CG). The urgent payment was in the sum of £395.00 payable to Cheverton and Sons for printing (cheq.no. 101730) and related to the 800th Priory celebrations. The reconciled bank balances, as checked and agreed, were as follows :- A/C 101612132 £4905, and A/C 10162140 £7400.
(b) To consider quarterly budget report to 30/9/16.
The Clerk gave a report to members stating that there were no overspends as at 30/9/16 and actual expenditure was in line with the 2016/17 budget. The Queens Birthday Celebrations had been financed from reserves. – Noted.
(c) To note external audit report for year to 31/3/16.
The Clerk read to members what was a satisfactory external audit report. A small amendment to the Precept/Other Income figures was noted.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted :-
PF/16/1225; Annexe at The Two Pines, Sheringwood – application withdrawn.
PF/16/1039; Extensions at 38, Regis Avenue – permission given.
(b) To consider planning applications received since agenda printed
None received.
(c) Update re Affordable Housing. (incl.public consultation on 7/11/16).
RB reported on what was a successful afternoon with many people visiting the Scout HQ on 7/11/16 to see the Hastoe Affordable Housing Exhibition and meet their staff as well as councillors. There had been good press coverage and Hastoe would be taking back the various points raised for consideration. The next stage would be the submission of the planning application to NNDC.
(d) To receive update re the wall constructed at Closewood, Sheringwood.
The Clerk had been informed verbally that the owners had been invited to submit a planning application regarding the wall.
(e) PF/16/1378; Extensions at 63, Priory Close.
It was agreed “no objections” to this application (Prop: DT, Sec: GD)
(f) To consider BTs proposals to remove payphones.
After discussion, during which it was stated that the phone box had only been used four times during the past year, it was agreed that the PC had no objections to its removal (Prop: MK, Sec: RS).
(m) To consider PCs responsibilities re the AONB.
This had been duly considered.

6. Highways/Footpath matters.
(a) To note/consider the new NCC Highways Partnership Scheme 2017-18
It was agreed to remove this item from the agenda now that the NCC deadline had been reached.
(b) To consider a new bench seat adjacent Church Cl. (A149) (RB)
Edward Farrow had submitted his quote for the construction and installation of a bench seat but had since found a “ready-made” eco-friendly seat at a considerably lower price (approx.£230). The Clerk was instructed to ask Ed Farrow to go ahead and order this seat (Prop: DT, Sec:CG).

7. Meetings & Conferences (to receive reports and announcements)
The Clerk informed members of the following :-
NALC. AGM – Saturday 26/11/16 at East Tuddenham Village Hall. – Noted.
Members had no reports of past meetings.

8. To consider N.Nfk Parish Council Forums report on 2nd homes council tax.
After studying the Forums reports further it was agreed to support their case and the Clerk was instructed to write accordingly.

9. To consider CPRE’s concerns re new housing targets.
The CPRE’s concerns were noted but members did not wish to take any further action

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS. (incl. response to Accreditation Panel)
Four members (CG, SG, RS, RB) had attended the LCAS. course at Aylsham and found it useful. CG reported that having gone through the Accreditation Panels recent rejections he found there to be little to do to rectify these matters. He stated that Standing Orders, Financial Regulations, and a protocol for reporting at meetings needed reviewing and should be placed on the next agenda for consideration. RB agreed with CG and pointed out that the PC needed to update its Action Plan, but otherwise he thought that the PC was close to Quality Standard and not just Foundation Standard. CG and RB, as agreed last month, would continue to progress this matter.
(b) To consider preparation for Annual Parish Meeting (SG).
SG was hopeful of attracting more parishioners to the APM and suggested preparation starts early. She also suggested inviting voluntary groups and other organisations to give brief reports at the APM as well as setting up exhibition stands or similar for viewing prior to the meeting. SG agreed to investigate further and members agreed to email her with further suggestions.

11. To receive financial report re the 800th Anniversary of the Priory event (RB)
RB reported that a small surplus, with no expense to the PC, was still expected.

12. To receive reports from District & County Councillors
MK (NNDC) reported on the departure of three senior officers which had been well covered by the local press and media.

13. Police Report /Sect.17 Crime & Disorder Act.
The following report was received via email :- (a) no recorded crimes in the past month (b) next police surgery is on 23/11/16 (c) next SNAP meeting is on 17/11/16
(d) police priorities remain the same.

14. To further consider future use of Daisy Green (RB)
Agreed to carry forward to the next agenda.

15. To consider celebrating the 60th anniversary of BRPC.(RB)
RB confirmed his plans for a concert/musical evening in conjunction with Beeston Hall School. It was hoped to arrange a date as close to the anniversary as possible in May, 2017.

16. To receive Correspondence (not included in agenda items above)
More Hornsea Project Three Windfarm brochures were distributed to members.

17. Resolution re Public Participation (comments/other matters)
It was noted that much work had been carried out by NCC Highways on the West Runton A149 railway bridge.

18. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 14th December, 2016. (7pm).
Members would considered the Budget and Precept for 2017-18.

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