BRPC Minutes April 2017

BEESTON REGIS PARISH COUNCIL

Minutes of the council meeting held on Wednesday, 12th April, 2017 at the Scout HQ., Cromer Rd., Beeston Regis – 7pm.
Present: R.Beckley (Chair), Mrs.S.Goodwin, C.Goodwin, N.Wright, Mrs.M.Wright,
R.Smith, and the Clerk. Also present were Di Dann (Nfk Training Partnership) and one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Knowles, D.Thompson, G.Dyson, Mrs.M.Roffe, and M.Church.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 8/3/17.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: MW, Sec: RS).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £255.16,(net salary),
HMRC £63.80 (tax on salary), J.Green £70.00 (Payroll Servs 2017/18)
W.Runton Scouts £25.00 (hall), P.Bullimore £47.50 (admin exps).
Secret Gardens £65.00 (grass cut), Suffolk ALC £60.00 (LCAS panel fee),
P.Bullimore £372.12 (holiday pay for 2016/17) (Cheqs 101758 – 101767 incl)
*** The above payments, scheduled on the agenda, plus one urgent payment, were approved (Prop: MW, Sec: CG). The urgent payment was in the sum of £160.00 to
K.Harvey for computer consultancy work. This bill would be split three ways as the PC computer was jointly owned. The reconciled bank balances, as checked and agreed, were as follows:- A/C 10162132 £1644.98, and A/C 10162140 £7401.30.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted :-
PF/16/1753; Erection of wall at Closewood, Sheringwood – permission given.
PF/17/0092; Dormer window & extn at Croftway, Church Close – permission given
PF/17/0166; Erection of garage at Wellsdale Farm, Britons Lane – permission given
PF/17/0193; Erection of front & side extn at 12, Priory Close – permission given.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re 9 Affordable Dwellings near Beeston Common.
Nothing further had been received in writing. The Chair stated that Hastoe Housing were still dealing with matters raised at the end of the Develop. Committee meeting.
(d) To receive update re the wall constructed at Closewood, Sheringwood
Members were already aware that planning permission was granted (see 5a).
(e) PF/17/0475; Erectn of Extns at Wood Advent, Church Close.
It was agreed to support this application (Prop: NW, Sec: MW)
(f) PF/17/0348; Erectn of Animal Shelter; Horse Sanctuary, West Runton.
Being in another parish, members agreed not to comment.
(g) To note Scheduling of B/Regis Priory; Ancient Monuments Act 1979.
This was noted and further detailed information would be circulated by the Clerk.
(h) PF/17/0528; Change of Use to Builders Yd & erectn of Workshop; Fox Hill
After much discussion, with particular reference to this being a re-location, and the large building adjacent at Anglia Mowers, it was agreed that the PC take a neutral stance but ask for conditions to be imposed if it was approved by NNDC Planning.
Bearing in mind that this land was part of the AONB the conditions concerned screening of plant and buildings, noise restrictions, lighting restrictions, and further expansion requiring planning permission.
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during discussions at 5h.

6. Highways/Footpath matters.
(a) To receive update re Vehicle Activated Sign
The sign had been returned by the manufacturers and appeared to be working well.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk referred to NALC’s Summer Conference on 7/7/17 (c/fwd to next meeting).
RB reported on the N.Nfk Coastal Issues Forum and stated that the large grant application regarding the Deep History Coast had not been successful.
SG and CG reported on the meeting at the Independence Matters  Building on Cromer Road, Sheringham, when the Police & Crime Commissioner gave a report on the Police & Crime Plan (this would be circulated).

8. To consider/review the renewal of the Norfolk ALC subscription
The Chair adjourned the meeting and introduced Di Dann who gave a talk on the newly formed Norfolk Parish Training Partnership. This was an alternative to using the Norfolk ALC services at a lower annual fee (1% of precept). The Chair thanked DD and stated that her organisation seemed good value for money although there might be problems leaving NALC if “Wordpress” was not available without paying a large annual fee for the PC Website. Money was not necessarily the main concern and the Chair suggested belonging to both organisations. It was agreed to consider this further at the next meeting.

9. To consider review of PC Insurance.
RB had completed a thorough review of insurance last year (May, 2016), and stated that he would be looking at options for this year and reporting to the next meeting. It was noted that renewal was due on 1/6/17.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS. (incl. response from Accreditation Panel)
RB reported on a further negative response from the Accreditation Panel although most of the changes, concerning standing orders and financial regs., could be easily made as the wording had been provided by Suffolk ALC. Members after considering the new wording for the Standing Orders and Financial Regs., agreed and adopted them. Two other matters raised by the panel had now been rectified as follows :-
(a) Mazars External Audit Report for 31/3/16 had now been posted to the website, and (b) Members Interest Forms re MC would remain unchanged and as agreed by the Monitoring Officer.
(b) To further consider preparation for Annual Parish Meeting (SG).
SG referred to the draft agenda which was agreed by members. Preparations, including the confirmation of attendance by guest speakers, were now complete. Flyers would be delivered to parishioners advertising this event nearer the time.

11. To receive reports from District & County Councillors
No reports.

12. Police Report /Sect.17 Crime & Disorder Act.
No Police Report received. SG asked the Clerk to investigate whether individual parish crime statistics are available. (only area stats. issued at present).

13. To further consider future use of Daisy Green
It was agreed to remove this item from the agenda for the time being.

14. To receive update re celebrating the 60th anniversary of BRPC.(RB & RS)
RB reported that he was due to have a meeting with the school headmaster in the near future. Invitations to the event would be sent out a.s.a.p.

15. To receive Correspondence (not included in agenda items above)
The Clerk reported the following :-
Coasthopper Bus Timetables provided by Stagecoach
Acknowledgement from Bruno Peek re the registration for WW1 Celebrations.
Confirmation of the completion of the N.Nfk Electoral Review.

16. Resolution re Public Participation (comments/other matters)
SG commented on how good the daffodils looked on the grass areas of the village.

17. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 10th May, 2017. (7pm)
This would be the Annual PC Meeting and therefore the Election of the Chair and Vice-Chair would be the first items on the agenda.
NB: Annual Parish Meeting on 24th May, 2017.
Concert on 25th May, 2017.

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