BRPC Minutes March 2018

BEESTON REGIS PARISH COUNCIL

Minutes of the Council Meeting held on Wednesday, 14th March, 2018 at Scout HQ, Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, D.Thompson, G.Dyson, Mrs.M.Wright,
N.Wright, C.Goodwin, R.Beckley, S.Anderson, and the Clerk. Also present were J.Oliver (NCC), H.Cox and A.Tebb ( re Cromer Shoal Chalk Bed) and one member of the public.

Short talk re the Cromer Shoal Chalk Bed by Hilary Cox prior to the meeting
H.Cox spoke about the CSCB which had received national recognition in 2016 when it was designated as a Marine Conservation Zone. Its features are protected and managed as it is the largest chalk bed in Europe. It is the home for many living creatures including the famous crabs and lobsters and HC is hoping to form a group, made up of people from parish councils and other interested bodies, to promote and help preserve the MCZ. She is hoping to have an initial meeting in early July. The Chair thanked HC after she answered questions from members.

1a. To receive and consider apologies
Apologies were received and accepted from M.Roffe and M.Church.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 14/2/18.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: CG).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £300.36,(net salary),
HMRC £18.60 (tax on salary), Nfk Parish Training & Support £114.61 (sub),
P.Bullimore £43.48 (admin exps), (Cheqs. 101862 – 867)
*** The above payments, scheduled on the agenda, plus one urgent payment, were approved (Prop: DT, Sec: SA). The urgent payment was in the sum of £120.00 payable to Secret Gardens for sign cleaning. The reconciled bank balances, as checked and agreed, were as follows :- A/C 10162132, £3652.87 and A/C 10162140
£4903.04. – Noted.
(b) To consider donation to Parochial Church Council re Flower Festival.
RB reminded members that the church was raising funds in order to provide toilet facilities and the flower festival was an event in aid of the “toilet fund”. Using Section 137, a donation of £50 was agreed (Prop: MW, Sec: DT).

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted :-
1. PF/18/0031; Conservatory at Witsend, Sheringwood – Approved
2. Appeal to be re-determined re Wind Turbine at Pond Fm., Bodham.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing.
Nothing further to report.
(m) To consider PCs responsibilities re the AONB.
Nothing on the agenda for consideration.

6. Highways/Footpath matters.
(a) To further consider inspection of footpaths in the parish.
The Chair suggested making arrangements after the meeting with those members who would be carrying out this task. Maps and other information from the last inspection were now available.
(b) To consider further grit bins in the parish (RS).
RS expressed concerns for people unable to leave their property because of the bad weather recently and asked whether consideration could be given to further grit bins particularly in the Abbey Park area. NCC Highways had pointed out that grit bins would be needed in many areas of the parish and would stand idle and be unpleasant to look at. (they would not be used at all during some winters). After discussion the Clerk was instructed to enquire with NCC Highways whether 1. it would be possible to have a new bin near Marlinge Place 2. move the existing Regis Ave. bin from its current location to the junction with Britons Lane and 3. have the bins “topped-up”.
(c) To consider a village litter pick in April, 2018.
It was agreed to carry this forward to the April agenda.
(d) To receive update re Holway Road Roundabout.
J.Oliver (NCC) referred to her report and was optimistic with all groups and interested parties “pulling together” that the scheme might go forward. The Chair said it would help alleviate the traffic problems in Britons Lane.

7. Meetings & Conferences (to receive reports and announcements)
Announcements :-
NNDC Coastal Forum now arranged for 29/3/18 – RB would attend.
GDPR Training on 23/4/18 at Morston – Clerk,RS, CG, and NW to attend.
WW1 Centenary Commemoration meeting at NNDC 27/3/18 – MK, RB, RS to attend

8. To receive update re “Battles Over” – WW1 tribute in November, 2018.
RB had started to put a programme together but with a change of venue from the village sign site to either the Scout HQ or Beeston Hall School it seemed likely that a bonfire would be preferable to purchasing a brazier at a cost of approx. £360.
A trumpeter had been booked to play The Last Post and other arrangements were being put in hand.

9. To receive update re defibrillator for the village (RB).
RB stated that the PC were now the owners of the Britons Lane phone box and he hoped to use the Community Heartbeat Trust for purchasing the defibrillator as BT had recommended them. The purchase of the actual machine is yet to be decided on but it was agreed that the PC takes on the responsibility for its maintenance at an annual cost of £135 pa (Prop: GD, Sec: SA).

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS.
RB and the Clerk reported that a revised application for Quality Status had been submitted to Suffolk ALC in both electronic (PDF) and paper format. Much evidence had been submitted regarding public engagement and council activities.
(b) To receive update re a new PC questionnaire
The Chair reported that this was ongoing and hoped to have a draft questionnaire for approval by members at the next meeting.
(c) To receive update/consider new General Data Protection Regulations.
A Policy for GDPR had been agreed at the last meeting and was now on the website. The Clerk and Chair would be drafting a Privacy Notice/Promise for approval at the next meeting along with proposals to amend Standing Orders and the Clerks Contract.
(d) To receive update re welcome/information leaflet for B/Regis.
CG produced the latest version of the leaflet inviting comments. This would be carried forward to the next meeting.

11. To receive reports from District & County Councillors
J.Olivers email had been sent to members and reported on the following :- (a) NNDC had a new leader (b) Envir.Protection Team had heavy case load (c) investigation into dog deaths (d) work on waste contract continuing (e) Sports & Leisure report (f) Affordable Housing (g) Sheringham pedestrianisation (h) Holway Rd roundabout (i) mobile and data coverage meeting with top companies (j) bad weather problems.
M.Knowles (NNDC) enquired further re Sheringham pedestrianisation and was informed that the first experimental weekend had been shelved for the time being.

12. Police Report /Sect.17 Crime & Disorder Act.
A recent “Cluster” newsletter had been sent to members.

13. To receive Correspondence (not included in agenda items above).
The Clerk had received a recent Glasdons catalogue for bench seats, bins, etc…

14. Resolution re Public Participation (comments/other matters).
No matters raised.

15. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 11th April, 2018. – 7pm

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