BRPC Minutes October 2018

BEESTON REGIS PARISH COUNCIL

MINUTES of the Parish Council Meeting held on Wednesday, 10th October, 2018 at Scout HQ, Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, Mrs.M.Roffe, S.Anderson, D.Thompson, G.Dyson, N.Wright, Mrs.M.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Church. Apologies were also received from J.Oliver (NCC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 12/9/18.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: GD).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £307.20,(net salary),
HMRC £20.40 (tax on salary),
P.Bullimore £45.28 (admin exps), Secret Gdns £130.00 ((grasscutting),
E.Farrow £134.55 (repairs to bench seat),
*** The above payments, scheduled on the agenda, were approved (Prop: SA, Sec DT
(cheques101922 – 101927 inclusive). The reconciled bank balances, as checked and agreed, were as follows :- A/C 10162132 £2614.26 and A/C 10162140 £12413.94.
(b) To consider Budget Statement for the 6 months ending 30/9/18.
Copies of the Budget Statement had been circulated. Comparing actual expenditure with the budget for the first six months of the financial year showed that there had been no “overspends”. Members agreed and approved the statement (Prop: MW and Sec: MR).

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following was noted :-
PF/18/1388; Extension at Priory Pebbles, Beeston Common – Approved.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing.
Nothing further to report.

(d) PF/18/1474; Demolition & Erection of new building; Laburnum Caravan Pk.
It was agreed “no objections” to this application (Prop; GD, Sec; RS).
(m) To consider PCs responsibilities re the AONB.
There had been nothing to consider on this agenda.

6. Highways/Footpath matters.
(a) To note NCC Highways Partnership Scheme – 2019-20.
This would be carried forward to the next agenda although it was unlikely that an application would be submitted. RB and other members expressed their concerns re thousands of pounds being spent on minor highways schemes such as the white gateways at the entrance to villages, whilst important repairs and other work remained outstanding throughout the county.
(b) To receive report re maintenance of the area surrounding W/Runton bridge.
Following discussions last month (see Sept. 6a) the Clerk had spoken with the NCC Highways Engineer who thought it unlikely that money would be available under the Highways Partnership Scheme for safety improvements to the bridge. He thought there was no real safety arguments and it would be extremely low priority. MK, RB, and the Clerk had met at the bridge and agreed that it needed “tidying” which could be carried out by members and/or local contractors.
The following, not on the agenda, were raised :-
Pot-holes in Britons Lane, south of the stonepits entrance, Overgrown hedge east of Britons Lane, and south of the sub-station, Fence on southern side of the railway bridge on the A149. The Clerk would follow these matters up with NCC Highways.

7. Meetings & Conferences (to receive reports and announcements)
NNDC , Local Plan event – The Clerk and NW would attend on 30/10/18.

8. To receive update re “Battles Over” – WW1 tribute in November, 2018.
RB reported the following :- (a) the plaques, designed by Polly Millington, were shown to members (b) more announcements from the Queen’s Pageantmaster (c) replica required for a war grave where the original dead mans penny had been stolen;
Agreed (Prop: MK, Sec: MW. (d) the sitting silhouettes were now in the church
and would be brought to the event at Beeston Hall School. (e) the commemoration booklet was nearing completion and a PDF file would go to the printers soon (f) the booklet was to be delivered free to all households in the parish (hopefully on 20/10/18
weekend) with invitations to the school event, asking for replies by 4/11/18. (g) a further meeting had taken place at the school with a view to finalising a programme which would be printed and handed out at the event as people arrived.
NNDC had provided packets of poppy seeds for scattering in the village to mark the 100 years anniversary. RS agreed to find suitable sites in the parish.

9. To receive update re defibrillator for the village.
RB had been unable to forward this matter because of the amount of time that the planning of the WW1 celebrations was taking and asked for another member to take this project on. The Clerk said he would carry out the necessary work.

10. Local Council Award Scheme & Governance
(a) To receive update re a new PC questionnaire
It was agreed to remove this matter from the agenda until Feb/March next year.
(b) To receive update re new General Data Protection Regulations.
The Clerk, as DPO, had carried out an audit of information held and had produced a spreadsheet for members showing this information. This spreadsheet excluded names. The detail included (a) the person or group (clerk, contractors, etc), personal details held (address, email etc), purpose of holding information, the legal basis, who it might be shared with (eg. Auditors etc), and a destruction date if known. This was agreed and approved by members (Prop: RB, Sec: MR). Members went on to sign their consent forms which were handed to the clerk.

11. To receive reports from District & County Councillors
J.Oliver (NCC) emailed her report which was circulated to members and referred to the following :- (a) Big Society Awards (b) Brown garden bins (c) Bid writing courses (d) Single use plastic campaign (e) Deep History Coast (f) Reuse shops (g) Care after leaving hospital (h) Slow down in our village signs.
M.Knowles (NNDC) updated members on the proposed roundabout at the top of Holway Road.

12. Police Report /Sect.17 Crime & Disorder Act.
“Cluster” newsletters were still being circulated.

13. To receive Correspondence (not included in agenda items above).
NNDC letter enquiring re almshouses – none in Beeston Regis – clerk to reply.
Royal Mail letter re Scam Mail – poster to go on board.

14. Resolution re Public Participation (comments/other matters).
A parishioner spoke briefly re almshouses.

15. To confirm date of next meeting.
This was confirmed for Wednesday, 14th November, 2018. (7pm).

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