BRPC Minutes Oct 2011


Minutes of the meeting held on 12th
October, 2011 at the Scout HQ, B/Regis.



Present: R.Beckley (Chair), Mrs.M.Roffe,
B.Hill, Mrs.M.Wright, C.Goodwin, G.Dyson, D.Thompson, P.Kemp and the Clerk.
Also present were Mrs.A.Sweeney (NNDC), and three members of the public.

1a. To receive and consider apologies

Apologies were received and accepted from M.Knowles,
H.Roper, and M.Church. It was noted and agreed that H.Roper had offered his
apologies until the new year as he would be attending university. Apologies
were also received from B.Hannah (NCC), and PCSO.G.Bridges.


1b. To receive Declarations of Interest on agenda items

CG declared an interest in item 5c.


2.  To approve the
minutes of meeting held  14/9/11

These had been circulated and were accepted as a true record
(Prop: DT, Sec: MW)


3 .  Resolution re
Public Participation (requests to speak on specific items)

No requests to speak on specific agenda items.


4.   Finance:

(a)  To approve invoices for payment and note bank

C.Allen £70.00,
(Bus shelter cleaning),P.Bullimore £238.60,(net salary),

HMRC £59.60
(tax on salary), W.Runton Scouts £25.00, (hire of hall),

£34.50, (Admin exps), Mazars £162.00, (External audit fee)

Secret Gardens
£110.00, (Grass verge cutting)

The above payments, scheduled on the agenda, were approved
(Prop: MR, Sec: DT)

The current bank balances were as follows :- A/C 10162132
£4,450 and A/C 10162140 £8,362. Since the meeting it has come to the Clerks
attention that a transfer of £6000 between the two accounts, requested by the
Clerk, has not been processed by Barclays Bank. Whilst the overall total of the
two accounts is correct (£12812), one figure was overstated and the other
understated when the Clerk gave his verbal report.
The Clerk asked members
to note receipt of the External Auditors Certificate for the Accounts to
31/3/11. The second half-years precept money (£6500) had been received from NNDC.

(b) To
consider the purchase of further flower bulbs (MR)

It was agreed that Mrs.Roffe could spend up to £10 on
further bulbs for planting (Prop: MR, Sec: DT).

(c) To
consider preparation of Budget & Precept 2012/13

The Clerk reminded members that the precept would have to be
agreed at next months meeting. He would prepare the usual working papers giving
projections for the revenue expenditure for 2012-13. Members needed to consider
budgeting for one-off projects such as further replacement street lights. RB reminded
members of the possibility of taking on extra NCC Highways work such as
footpath maintenance and cleaning of signage. MR pointed out that the
electricity contract would be running out in June 2012 and the possibility of a
further price increase was likely. The Clerk said that the planned capping
procedure for town and parish councils had not materialised although the
Government was still applying constraints on District and County Councils.


5.   Planning:

(a) To
note decisions/information  received from
NNDC since last meeting

It was noted that the NCC Minerals and Waste LDF Policy
document 2010-2026 had been adopted on 26/9/11. Nothing received from NNDC.

(b) To
consider planning applications received since agenda printed

None received.

(c) PF/11/1187:
To consider erectn of Conservatory at 13, Hillside Rd (circ)

It was agreed no objections to this application (Prop: BH,
Sec: MR).

(d) To
note application re certificated caravan site (Foxhill, Sheringwood) (encl)

Members had received a copy of a letter from Darren Mortimer
(NCC Highways) to Kate Steventon (NNDC Planning) expressing his views regarding
this application. The Chair pointed out that the PC was not a consultee, and
following a parishioners concerns, had referred the matter to the District

To further consider Affordable Housing

The Clerk read an e-mail from the architects stating that
the Hastoe Housing Association were interested in taking this project forward
and they would be approaching the landowner.

To consider PCs responsibilities re the AONB.

The Clerk reported that NCC Planning Enforcement were
monitoring the site in Britons
Lane and would report back to the PC if necessary.

PF/11/1070: To note situation re dwelling; land
adj. to 4, Meadow Cotts

It was noted that this application was being referred to the
Development Control Committee (13/10/11) and it was agreed that RB represents
the PC and puts forward the reasons for the PC’s objections (Prop: DT, Sec:


6.   To consider
Highways and Footpath Matters. (incl.Grit Bins) (encl)

The Clerk drew members attention to the following :-

Cookies Field: It was fairly obvious after making
further investigations that the Cooks had not been informed that the County
Council Highways had completed the work on the new entrance and would not be
upgrading the old entrance. It was also clear that they had not received a
refund in respect of the old entrance work which they had already paid for. The
Clerk read an e-mail sent by B.Hannah (NCC) to the Area Highways Manager
expressing concerns regarding the situation. The reply from NCC Highways
offering their apologies was also noted. B.Hannah suggested a further meeting
with the Cooks regarding this matter and it was agreed the Chair attends and
represents the PC.

A letter from NCC Highways requesting suggestions from
the parish regarding joint projects was noted. These would be funded up to 50%
by NCC. It was agreed not to respond.

Japanese knotweed had been spotted growing near the
stone pit entrance and NCC Highways had agreed to treat it. Noted.

The Clerk had sent a further e-mail reminding NCC
Highways to install the new grit bins. Noted.


7.   Meetings &
Conferences (to receive reports and announcements) (encl)

The Clerk drew members attention to the following :-

Norfolk CC meetings regarding the future role of small
schools in Norfolk.

Police SNAP meeting on 13/10/11 (7pm) at the Oddfellows Hall
– GD to attend.

Meeting re Community Justice Panels, 7/11/11 at Broadland
District Council.

WordPress Parish Websites; Tuition – Cromer 1/11/11 – it was
agreed to book two places with NALC at a cost of £50 (Prop: DT, Sec: GD) – Reps
to be agreed.

NALC/SLCC Seminar at Sandringham
(17/11/11) – it was agreed that MK represents the PC (cost = £35)  (Prop: RB, Sec: DT)


8.   PC Assets:

Report re lighting by the Clerk

The Clerk reported that the contractor recommended a
complete new top for the light near 36, Abbey Park
following the gale damage. The Chair had instructed the Clerk to proceed to
avoid long delays and the work had been carried out on 6/10/11 at a cost of
£405. A further light near the shop had just been reported as faulty (day
burner). DT thought that there was further problems with the light opposite 10,
Britons Lane
and he would report to the Clerk

To receive report regarding repair of seat around
the Village Sign (DT)

DT said that he would start the work as soon as possible.

9a. To consider proposals for the new Parliamentary
Constituency Boundaries (encl

Members had all received copies of the NNDC letter dated
19/9/11 and agreed not to respond as Beeston Regis was not involved.

9b. To consider letter of support for the Upcher
Community Partnership (encl)

Following the current review of area partnerships by NNDC
the Clerk was instructed to write a letter of support for the Upcher C/P to
Helen Eales (NNDC Leader) – Prop: DT, Sec: RB.


10. Quality Parish Status:

(a)       To  consider Qtly. Newsletter

A copy of the draft newsletter prepared by MK was shown to
members and the Clerk said that they would be available for distribution in a
few days time.


11.   To receive
reports from District & County

This item was taken after item 3 in order that Mrs Sweeney
could leave early.

Mrs.Sweeney (NNDC) reported that she would be attending the
Planning Development Control Committee in the morning – she was unable to
express an opinion re the application PF/11/1070 until she had heard all the
facts but had taken the PC’s views on board. She also spoke of the caravan site
application at Foxhill (5d) and the Bodham Wind Turbine application. The Chair
thanked Mrs.Sweeney. Apologies had been received from County Councillor


12.   Review of
Sect.17, Crime & Disorder Act (incl.Police Report)

Apologies had been received from the police and the Clerk
read an e-mail containing the crime report for the last month (recorded crime,
nil – calls to police control, 7). The new Police non-emergency number was
noted (101)



13. To receive Correspondence (not included in agenda
items above)

The Clerk drew members attention to the following :-

Letter from N.Lamb MP re the new Coastal Communities Fund

E-mail via NALC from Nfk Trading Standards re Consumer

Newsletter from E.Nfk Tourism Marketing Programme

E-mail from parishioner thanking the PC for the work in the
bus shelter (grafitti)

NNDC agenda and minutes

The above to be circulated


14. Resolution re Public Participation (comments/other

Prop: BH, Sec: DT, agreed – an enquiry re a possible party
being held very late at night two or three weeks ago was made by a parishioner.
Members were not aware of any organised event


15.   To confirm
date of next meeting – future agenda items

Confirmed for Wed.9th November, 2011. – 7pm.





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