BRPC Minutes Jan 2011

Minutes of the meeting held on 12th January, 2011 at the Scout HQ, Cromer Rd.,
Beeston Regis – commencing at 7pm.

Present: M.Knowles (Chair), D.Thompson, Mrs.M.Roffe, Mrs.M.Wright,
B.Hill, G.Dyson, R.Beckley and the Clerk. Also present was Chris Parsons an architect representing Parsons & Whittley.

1a. To receive and consider apologies:
Apologies were received and accepted from P.Kemp. Apologies were also received from PCSO.G.Baxter, Mrs.A.Sweeney (NNDC), and B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held on 8/12/10:
To follow and be approved at the next meeting.

3a. Resolution re Public Participation (requests to speak on specific items):
No public present.

3b. To consider co-option of new member of the Parish Council:
There had been no further contact from the person who had e-mailed the Clerk last month, expressing an interest in becoming a member, in spite of the Clerks recent reminders. The Clerk reminded members that there was only a few meetings left before the parish elections in May.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1,554 and A/C 10162140 £9,889. The following payments, as scheduled on the agenda, were approved :- C.Allen £70.00, P.Bullimore £330.58, W.Runton Scouts £50.00
(Prop: MR, Sec: DT – agreed)
(b) To receive verbal report on Insurance (P.A.Cover) (RB):
Nothing further to report.

The Chair, with members permission, took item 5(k) next

5. Planning:
(k) To consider affordable housing (talk from Chris Parsons – Architect):
The Chair introduced Chris Parsons of Parsons & Whittley who explained that he does a lot of work in the social housing sector. The PC was under no obligation to accept his services if a scheme became a reality but obviously he hoped that he would be considered. P & W specialised in designing schemes that blended in with the local surroundings and showed pictures and examples of their work. Identifying a site and then appointing a Registered Social Landlord needed to be achieved. He produced a map of Beeston Regis with various sites marked that he had considered for affordable housing resulting in two that looked favourable. Site no.1 appeared to be both his and members choice and with the owners of the land already being identified by him he suggested the PC writes to them asking if they would be prepared to sell approx. 2 acres for affordable housing purposes. It was agreed the Clerk writes to the owners of site no.1 as suggested (Prop: DT, Sec: RB). The Chair thanked CP for attending and for his valuable input. The Clerk would liaise with CP and report to members at the next meeting.

(a) To note decisions/information received from NNDC since last meeting:
PF/10/1340: Single storey extn at 2, Meadow Cottages – permission given.
PF/10/1055 – Erectn of dwelling on land adjacent to 4, Meadow Cottages – following the site visit this application went to the Development Control Committee and was refused (the Clerk spoke on behalf of the PC)
The above was noted by members.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF – incl.Travellers Sites and SMP:
The NNDC letter regarding the Inspectors decision (sound) on the Site Specific Proposals Development Plan and the Re-Use of Rural Dwellings was noted. It would be circulated. It was agreed, following the suggestion by RB, that the LDF etc. be removed from future agendas.
(k) See earlier in these minutes.
(l) Report re Appeal on Heath Barn, Britons Lane:
The Inspector had turned down the appeal and the Clerk was instructed to circulate the full decision in order that members could study the detail.
(m) To consider PCs responsibilities re the AONB:
These had been duly considered.
(n) To consider licences issued by NNDC/NCC in the parish (RB):
RB was still working on the list.

6. To consider Highways and Footpath Matters:
The Clerk reported that he was still waiting for a response in respect of the enquiry made regarding the A148 turning into Britons Lane.
There was another discussion regarding grit bins and it was decided that the matter would be referred to the Annual Parish Meeting when the facts could be presented and parishioners could air their views as well as perhaps form volunteer groups to service extra bins. The Chair pointed out that it was not as simple as some members of the public seemed to think when acquiring/servicing further grit bins.
The Clerk thanked DT for his help with parishioners who had phoned the PC for assistance with icy paths etc. on numerous occasions during the bad weather.
A reply regarding the extra traffic, as well as fast traffic, using Britons Lane had been received from NCC Highways. The PC was anxious to know what would be happening when the new Tesco was open and more vehicles used this road. The Highways Authority stated that it had not been considered during the planning debate as it was too far away to be brought into consideration and further improvements to Britons Lane would only encourage further use of a bad stretch of road. It was agreed to monitor the situation especially when work started on the construction of the new supermarket.

7. Meetings and Conferences (to receive reports and announcements):
The Clerk reported that NALC was running a workshop entitled “Community Led Design” on Tues. 8th March (Costessey Centre) – This was noted by members.
GD reported on the Sheringham Preservation Society and stated again that the society was still looking for new officers.

8. PC Assets:
(a) Report re Lighting from the Clerk:
The Clerk informed members that the contractors had been instructed to carry out the work near 64, Priory Close and 89, Abbey Park. There had been some delay in obtaining delivery of the new equipment but the Clerk was hopeful that the work would be completed soon.

9a. To consider maintenance of ditch east of Beeston Common:
The Clerk had been informed verbally by STC that the work would take a considerable time. This item would again be carried forward to the next agenda.

9d. To receive report re village survey (Alternative Parish Plan):
The Chair informed members that approx. 320 questionnaires had been returned of which 50% had now been analysed. He hoped to summarise all the information and possibly identify key issues for the PC to concentrate on. GD asked whether the information would be available for the annual parish meeting and the Chair stated that this was possible.

9g. To further consider NNDC letter re Grass Verge Cutting:
The Clerk stated that tender letters would be sent to contractors very soon accompanied by a map clearly identifying the areas that required cutting. This was noted by members.

9h. To further consider Network Rails proposals regarding the level crossings:
The Clerk read a reply from NCC Highways in respect of the PCs second letter on this matter. Members considered it to be another negative reply following their concerns with road safety at the Church Close junction as it stated that “if there is no official change of use to Church Close and therefore no planning application or consultation I am afraid that there is little or no remit for us to investigate and raise appropriate comments”. The meeting on 21st January, as recorded in the last minutes, was again noted.

10. Quality Parish Status:
(a) Revisit Code of Conduct:
Members agreed that they were all familiar with the code. The Clerk referred to the Governments new “Localism Bill” which would change much of the existing procedure including abolishing the Standards Board and consequently the local panels established and run by District Councils. This was noted by members.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. Annual review of Sect.17, Crime & Disorder Act (incl Police Report):
The Clerk had been informed by B.Hannah (NCC – police responsibilities) that he was happy that the PC always had “crime & disorder” on the agenda and regularly liaised with the local police. Members agreed a review was not really necessary.
A brief crime report e-mailed to the Clerk was noted (no reported crimes since the last meeting). Following last months meeting and discussion re “SNAP” it was agreed GD represents the parish council at these meetings. (next meeting 27/1/11)

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Christmas cards from T.T.Jones Electrical and N.Lamb MP
Newsletter from North Norfolk Business Forum
Letter from NNDC re Responsible Dog Ownership Campaign
Norfolk RCC “Signpost” magazine
Norfolk CC letter re Home Fire Risk
Norfolk CC letter re Gritting routes & maps.
To be circulated.

14. Resolution re Public Participation (comments/other matters):
No members of the public present.

15. To confirm date of next meeting – future agenda items:
The following dates were agreed :-
Wed. 9/2/11 – 7pm – Parish Council meeting
Wed. 9/3/11 – 7pm – ” ” ”
Wed. 13/4/11 – 7pm – ” ” ”
Wed. 11/5/11 – 7pm – Annual Council meeting, “new” council meeting after election

Wed. 27/4/11 – 7pm – Annual PARISH meeting

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