BRPC Minutes Jun 2011


Minutes of the meeting held on 8th June, 2011 at the Scout HQ., Cromer Rd., B/Regis.
Present: M.Knowles (Chair), M.Church, D.Thompson, Mrs.M.Wright, P.Kemp, R.Beckley and the Clerk. Also present were B.Hannah (NCC) and three members of the public.
1a. To receive and consider apologies:
Apologies were received and accepted from G.Dyson, H.Roper, B.Hill, and Mrs.M.Roffe. Apologies were also received from Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 11/5/11:
These had been circulated and were accepted as a true record (Prop: RB, Sec: DT)

2a. To consider co-option of new member of Parish Council:
A brief CV had been circulated to members in respect of Christopher Goodwin who had expressed an interest in becoming a member of BRPC. After a brief discussion it was agreed that he be co-opted. (Prop: DT, Sec: RB, – agreed). CG duly signed his Declaration of Acceptance of Office and joined other members for the meeting. The Clerk asked that his Financial/Other Interest forms be returned by him to NNDC within the next 28 days. The Chair welcomed him as a knew member and proceeded to the next item.

3. Resolution re Public Participation (requests to speak on specific items)
No requests to speak.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £404, A/C 10162140 £10,859. The following payments, scheduled on the agenda, were approved :-
C.Allen £70.00 Bus Shelter Cleaning, P.Bullimore £238.60 Clerks net pay, HMRC £59.60 Tax deducted from Clerks pay, W.Runton Scouts £25.00 Hire of Hall, Secret Gardens £110.00 Grass verge cutting x 2, P.Bullimore £43.50 Clerks Exps., Parklands Leisure £60.00 Paper/Printing costs etc re results of survey, A-on Insurance £700.39 Annual Insurance premium 2011-12, T.T.Jones Electrical £82.74 Street light mtce.
(Prop: DT, Sec: PK – agreed)
(b) Review of Insurance and Risk Assessment:
RB reported that he had reviewed the A-on insurance policy and documents stating again that he was happy with the cover provided and the premium charged (slightly higher than last year because of increased asset values via index linking). He spoke briefly about employers liability changes and that the PC needs to disclose the Clerks employees reference number to the insurers. (all employers liability certificates issued annually needed to be retained). Members had already noted in the past that the cost of insuring all the street lights was very costly and the PC would continue to stand its own risk in respect of these assets. Members noted RBs report and agreed to continue with A-on Insurance. The Chair thanked RB.
5. Planning:
(a) To note decisions/information received from NNDC since last meeting:
None received
(b) To consider planning applications received since agenda printed:
Papers and documents had been received in respect of the Triton Knoll Offshore Windfarm.(approx 30 miles due north of Wells off the Lincolnshire coast) The PC was not a named consultee but could comment if it so wished.
It was agreed to circulate the papers for members information.
(k) To further consider Affordable Housing:
There was no reply from the landowner but Parsons & Whittley (Architects) had suggested a way forward by involving the District Council and their selected Housing Associations who would contact the land owner direct. This was agreed (Prop: RB, Sec: DT) and the Clerk was instructed to notify the architects accordingly.
(m) To consider PCs responsibilities re the AONB:
The Clerk had contacted Kate Steventon (NNDC Planning Enforcement Officer) regarding the matter raised by DT but as yet had not received a reply.
(n) To consider licences issued by NNDC/NCC in the parish (RB):
RB would pass the list to the Clerk for circulation and discussion, if necessary, at the next meeting.

6. To consider Highways and Footpath Matters:
The Clerk drew members attention to the following :-
Problem re dog mess – PCSO and Dog Wardens watching Britons Lane area.
Cookies Field entrances – Members noted the work carried out recently.
Reflector posts on A148/Britons Lane – Highways to erect more posts on Brits.Lane.
Street Sign programme – NNDC signage programme now coming to an end – noted.
Tree near Village Sign – dealt with by DT who is also dealing with the Vill. Sign seat
Grit Bins – Regis Ave site agreed by Highways but site still required for Abbey Pk.
It was agreed to purchase the green 160 litre bin for the site on Regis Avenue (nr 37) (Prop: DT, Sec: PK) and place a small article in the June Newsletter regarding the need for a site in Abbey Park.
MW expressed concerns re the field immediately north of her property where access is easy and the state of the field gives the impression that it is open the public.

It was agreed, at the Chairs suggestion, that item 11 be taken next.

11. To receive reports from District & County Councillors:
B.Hannah (NCC) reported on the recent visit to Sheringham of Keith Vaz MP (Chair of the Home Affairs Select Committee) and the meeting on Policing which included the subject of Restorative Justice. There had been a good press write up and BH and others were due to appear before the Select Committee soon to talk about Restorative Justice. BH also reported on the political reshuffle at NNDC where he now serves on the Licensing Committee and the Coastal Issues Forum. The Chair thanked BH.
Mrs.Sweeney had offered her apologies for not being able to attend the meeting.
There was nobody at the meeting to give a Police Report.

7. Meetings & Conferences (to receive reports and announcements):
(a)    NALC/SLCC Joint Summer Conference, Norwich, 28/6/11 – It was agreed that MK attends on behalf of the PC (cost £40.00) (Prop: DT, Sec: MW).
(b)    “Health Opportunities” – event run by NNDC, 20/7/11, Cromer.
It was agreed MR attends on behalf of the PC. (Prop: DT, Sec: PK)
(c)    W.Runton Scouts “Open Evening” – 17/6/11 (Scout HQ) – MW would attend.

PK gave a brief report on the recent Upcher Community Partnership meeting – papers would be circulated to members.

8. PC Assets:
(a) Report re Lighting by the Clerk:
The Clerk informed members that the claim against NCC Highways in respect of the land subsidence near 64, Priory Close had not been successful. The County Council stated that they had not been negligent and therefore were not liable for the costs associated with supplying and erecting a new light at that site. The Clerk would circulate the NCC letter for members to read in more detail.
Following the response given to the parishioner re blacking out a light near 55, Priory Close (negative) an acknowledgement had been received thanking members for considering the matter.
No further lighting problems had been reported by the Clerk since the last meeting.
The Clerk and DT would investigate putting up a sign in the glass bus shelter regarding unauthorised flyers and notices.

9a. To consider maintenance of ditch east of Beeston Common:
The Clerk informed members that the question of ownership of a strip of land between the ditch and the County Council footpath (Abbey Pk) had been put to the Highways Engineer on the recent walkabout. As yet a reply had not been received.
It was agreed to remove this item from future agendas.

9d. To review arrangements/procedure re Bottle Banks (MR):
The Clerk reported that MR had stated, when offering her apologies for the meeting, that she believed the PC will have to give time to the new system and contractors to bed in. Members agreed with this and moved on.

9h. To receive update and consider Sheringham Carnival:
It was confirmed that the main procession involved Cookies Field and all details of this and other events were available in the programme. Noted.

10. Quality Parish Status:
(a) To review Model Scheme for the Freedom of Information Act:
It was agreed the Chair and the Clerk review the documents and if necessary report back to members. The Clerk mentioned that apart from his e-mail address needing amendment he had not seen any need to correct the documents when looking through them recently.
(b) To further consider the Good Neighbour Project:
MR, who had volunteered to try and carry the project forward, had reported to the Clerk that she had arranged a meeting with an officer from the Norfolk RCC next week. Noted.
(c) To prepare for Qtly Newsletter (June):
As in previous years the June issue would contain a copy of the Chairs Annual Report and the Accounts to 31/3/11. Further small articles would be included on (a) dog mess (b) overgrown shrubs/trees and (c) grit bins. The Chair hoped to publish this edition towards the end of the month.
(d) To consider training for councillors:
The Clerk had dates available for training of new councillors but it was agreed to arrange attendance at a later date.

11. – see page 2

12. Review of Sect.17, Crime & Disorder Act (incl. Police Report):
There was nobody in attendance from the police and the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Playing Field Association Newsletter
NNDC Agenda/Minutes
Information from NALC
To be circulated

14. Resolution re Public Participation (comments/other matters):
Grafitti on the walls of the brick bus shelter was brought to the PCs attention again. DT and MC would try and remove it.

15. To confirm date of next meeting – future agenda items:
The next meeting was confirmed for Wed.13th July, 2011.
DT requested the NNDC new mapping agreement be placed on the agenda.
” ” ” seat around the village sign (PC Assets) ” ” “

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