BRPC Minutes Oct 2011


Minutes of the meeting held on 12th October, 2011 at the Scout HQ, B/Regis.



Present: R.Beckley (Chair), Mrs.M.Roffe, B.Hill, Mrs.M.Wright, C.Goodwin, G.Dyson, D.Thompson, P.Kemp and the Clerk. Also present were Mrs.A.Sweeney (NNDC), and three members of the public.

1a. To receive and consider apologies

Apologies were received and accepted from M.Knowles, H.Roper, and M.Church. It was noted and agreed that H.Roper had offered his apologies until the new year as he would be attending university. Apologies were also received from B.Hannah (NCC), and PCSO.G.Bridges.


1b. To receive Declarations of Interest on agenda items

CG declared an interest in item 5c.


2.  To approve the minutes of meeting held  14/9/11 (circulated)

These had been circulated and were accepted as a true record (Prop: DT, Sec: MW)


3 .  Resolution re Public Participation (requests to speak on specific items)

No requests to speak on specific agenda items.


4.   Finance:

(a)  To approve invoices for payment and note bank balances:

C.Allen £70.00, (Bus shelter cleaning),P.Bullimore £238.60,(net salary),

HMRC £59.60 (tax on salary), W.Runton Scouts £25.00, (hire of hall),

P.Bullimore £34.50, (Admin exps), Mazars £162.00, (External audit fee)

Secret Gardens £110.00, (Grass verge cutting)

The above payments, scheduled on the agenda, were approved (Prop: MR, Sec: DT)

The current bank balances were as follows :- A/C 10162132 £4,450 and A/C 10162140 £8,362. Since the meeting it has come to the Clerks attention that a transfer of £6000 between the two accounts, requested by the Clerk, has not been processed by Barclays Bank. Whilst the overall total of the two accounts is correct (£12812), one figure was overstated and the other understated when the Clerk gave his verbal report. The Clerk asked members to note receipt of the External Auditors Certificate for the Accounts to 31/3/11. The second half-years precept money (£6500) had been received from NNDC.

(b) To consider the purchase of further flower bulbs (MR)

It was agreed that Mrs.Roffe could spend up to £10 on further bulbs for planting (Prop: MR, Sec: DT).

(c) To consider preparation of Budget & Precept 2012/13

The Clerk reminded members that the precept would have to be agreed at next months meeting. He would prepare the usual working papers giving projections for the revenue expenditure for 2012-13. Members needed to consider budgeting for one-off projects such as further replacement street lights. RB reminded members of the possibility of taking on extra NCC Highways work such as footpath maintenance and cleaning of signage. MR pointed out that the electricity contract would be running out in June 2012 and the possibility of a further price increase was likely. The Clerk said that the planned capping procedure for town and parish councils had not materialised although the Government was still applying constraints on District and County Councils.


5.   Planning:

(a) To note decisions/information  received from NNDC since last meeting

It was noted that the NCC Minerals and Waste LDF Policy document 2010-2026 had been adopted on 26/9/11. Nothing received from NNDC.

(b) To consider planning applications received since agenda printed

None received.

(c) PF/11/1187: To consider erectn of Conservatory at 13, Hillside Rd (circ)

It was agreed no objections to this application (Prop: BH, Sec: MR).

(d) To note application re certificated caravan site (Foxhill, Sheringwood) (encl)

Members had received a copy of a letter from Darren Mortimer (NCC Highways) to Kate Steventon (NNDC Planning) expressing his views regarding this application. The Chair pointed out that the PC was not a consultee, and following a parishioners concerns, had referred the matter to the District Council.

(k) To further consider Affordable Housing

The Clerk read an e-mail from the architects stating that the Hastoe Housing Association were interested in taking this project forward and they would be approaching the landowner.

(l) To consider PCs responsibilities re the AONB.

The Clerk reported that NCC Planning Enforcement were monitoring the site in Britons Lane and would report back to the PC if necessary.

(m) PF/11/1070: To note situation re dwelling; land adj. to 4, Meadow Cotts

It was noted that this application was being referred to the Development Control Committee (13/10/11) and it was agreed that RB represents the PC and puts forward the reasons for the PC’s objections (Prop: DT, Sec: PK).


6.   To consider Highways and Footpath Matters. (incl.Grit Bins) (encl)

The Clerk drew members attention to the following :-

(i)                 Cookies Field: It was fairly obvious after making further investigations that the Cooks had not been informed that the County Council Highways had completed the work on the new entrance and would not be upgrading the old entrance. It was also clear that they had not received a refund in respect of the old entrance work which they had already paid for. The Clerk read an e-mail sent by B.Hannah (NCC) to the Area Highways Manager expressing concerns regarding the situation. The reply from NCC Highways offering their apologies was also noted. B.Hannah suggested a further meeting with the Cooks regarding this matter and it was agreed the Chair attends and represents the PC.

(ii)               A letter from NCC Highways requesting suggestions from the parish regarding joint projects was noted. These would be funded up to 50% by NCC. It was agreed not to respond.

(iii)             Japanese knotweed had been spotted growing near the stone pit entrance and NCC Highways had agreed to treat it. Noted.

(iv)             The Clerk had sent a further e-mail reminding NCC Highways to install the new grit bins. Noted.


7.   Meetings & Conferences (to receive reports and announcements) (encl)

The Clerk drew members attention to the following :-

Norfolk CC meetings regarding the future role of small schools in Norfolk.

Police SNAP meeting on 13/10/11 (7pm) at the Oddfellows Hall – GD to attend.

Meeting re Community Justice Panels, 7/11/11 at Broadland District Council.

WordPress Parish Websites; Tuition – Cromer 1/11/11 – it was agreed to book two places with NALC at a cost of £50 (Prop: DT, Sec: GD) – Reps to be agreed.

NALC/SLCC Seminar at Sandringham (17/11/11) – it was agreed that MK represents the PC (cost = £35)  (Prop: RB, Sec: DT)


8.   PC Assets:

(a)        Report re lighting by the Clerk

The Clerk reported that the contractor recommended a complete new top for the light near 36, Abbey Park following the gale damage. The Chair had instructed the Clerk to proceed to avoid long delays and the work had been carried out on 6/10/11 at a cost of £405. A further light near the shop had just been reported as faulty (day burner). DT thought that there was further problems with the light opposite 10, Britons Lane and he would report to the Clerk  a.s.a.p.

(b) To receive report regarding repair of seat around the Village Sign (DT)

DT said that he would start the work as soon as possible.

9a. To consider proposals for the new Parliamentary Constituency Boundaries (encl)

Members had all received copies of the NNDC letter dated 19/9/11 and agreed not to respond as Beeston Regis was not involved.

9b. To consider letter of support for the Upcher Community Partnership (encl)

Following the current review of area partnerships by NNDC the Clerk was instructed to write a letter of support for the Upcher C/P to Helen Eales (NNDC Leader) – Prop: DT, Sec: RB.


10. Quality Parish Status:

(a)       To  consider Qtly. Newsletter

A copy of the draft newsletter prepared by MK was shown to members and the Clerk said that they would be available for distribution in a few days time.


11.   To receive reports from District & County Councillors

This item was taken after item 3 in order that Mrs Sweeney could leave early.

Mrs.Sweeney (NNDC) reported that she would be attending the Planning Development Control Committee in the morning – she was unable to express an opinion re the application PF/11/1070 until she had heard all the facts but had taken the PC’s views on board. She also spoke of the caravan site application at Foxhill (5d) and the Bodham Wind Turbine application. The Chair thanked Mrs.Sweeney. Apologies had been received from County Councillor B.Hannah.


12.   Review of Sect.17, Crime & Disorder Act (incl.Police Report)

Apologies had been received from the police and the Clerk read an e-mail containing the crime report for the last month (recorded crime, nil – calls to police control, 7). The new Police non-emergency number was noted (101)



13. To receive Correspondence (not included in agenda items above)

The Clerk drew members attention to the following :-

Letter from N.Lamb MP re the new Coastal Communities Fund

E-mail via NALC from Nfk Trading Standards re Consumer Champions

Newsletter from E.Nfk Tourism Marketing Programme

E-mail from parishioner thanking the PC for the work in the bus shelter (grafitti)

NNDC agenda and minutes

The above to be circulated


14. Resolution re Public Participation (comments/other matters)

Prop: BH, Sec: DT, agreed – an enquiry re a possible party being held very late at night two or three weeks ago was made by a parishioner. Members were not aware of any organised event


15.   To confirm date of next meeting – future agenda items

Confirmed for Wed.9th November, 2011. – 7pm.




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