Minutes of the meeting held on 13th January, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.
Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, B.Hill, M.Church, Mrs.M.Wright, G.Dyson and the Clerk. Also present was one member of the public.
1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss, D.Thompson, and P.Kemp. Apologies were also received from Mrs.A Sweeney (NNDC) and B.Hannah (NCC). The Clerk asked members to note that the vacancy had been advertised on the notice board with the statutory notice informing parishioners of their rights to request an election. The deadline for exercising those rights was 14/1/2010 and the Clerk would have further news at the February meeting.
1b. To receive Declarations of Interest on agenda items:
None received. The Chair reminded members that they could still declare interests immediately before an item was discussed.
2. To approve the minutes of meeting held 9/12/09:
These had been circulated to members and were accepted as a true record (Prop: GD, Sec: MR – agreed)
3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, – agreed). The meeting was adjourned but there was no requests to speak on specific items – the meeting was re-opened.
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1873, and A/C 10162140 £ 7516 – this was noted by members. The Clerk gave explanations regarding the four payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £358.89, West Runton Scouts £25.00 and Sheringham Town Council £29.16 (Prop: MR, Sec: MW, – agreed).
(b) Review of Financial Regulations:
Copies of the new draft financial regulations, based on the SLCC model and approved during the Clerks CiLCA studies, had been circulated to members. After discussion it was agreed to adopt these regulations which would become effective immediately. (Prop: MK, Sec: GD, – agreed).
(a) To note decisions received from NNDC since last meeting:
The Clerk informed members that there had been a site meeting regarding the application at Heath Barn (Dwelling with Cellar). This took place on Tues 12/1/10 and the Chair attended on behalf of the parish council as he had at the previous committee meeting. The Chair gave a brief report to members and informed them that a decision was likely at the Development Control Committee on 14/1/10 when he would again speak against this application on behalf of the council. This was noted.
(b) To consider planning applications received since agenda printed:
(h) LDF – incl. Travellers Sites, SMP., & Key Changes on Site Specific Proposals:
The Clerk informed members that the Key Changes on Site Specific Proposals did not involve Beeston Regis the closest sites being in Sheringham (Seaview Crescent and Sheringham House). Members did not wish to comment. The Chair informed the council that the temporary travellers site in Fakenham was now taking shape (the Cromer site was completed in late 2009).
(k) To further consider Affordable Housing in the parish:
The Clerk had nothing further to report. The District Council continued to look at sites in the parish.
6. To consider Highways and Footpath Matters:
The Clerk reported on the following :- The concrete drain covers and reflector posts situated near Heathside, Britons Lane would not get early attention from Highways. A standard e-mail had been received acknowledging the parish councils observations and request. The bus stop (in the Runton parish) just west of the Kingswood Centre entrance was being developed into a modern user friendly stop in the next few months and the NCC Passenger Unit would not entertain moving the stop now it had been agreed with the bus companies. Following the recent bad weather members asked the Clerk to make enquiries regarding the costs of providing additional grit bins in the parish. This matter would be considered at the next meeting.
7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received regarding the following :_ Coastal Pathfinder Briefing – 20/1/10 (NNDC) 5.45pm: (MK/RB or MC to attend)
(representatives to raise the subject of preserving the Beeston Regis revetments).
N.Nfk. Community P.Ship Stakeholder Conf. – 9/2/10 (Northrepps)(RB/GD attend).
Norfolk Police Budget Meeting – 21/1/10 (Wymondham) – This was noted.
There was no reports from members attending earlier meetings/conferences.
8. PC Assets:
(a) To consider NCC part-night lighting announcements:
Letters had been received from Norfolk CC and NNDC (giving their opinion) on changing over to part-night lighting and members were aware of the considerable media coverage recently. (Letters would be circulated). The Clerk reminded members, that unlike some neighbouring parishes, the council owned most of its lights and therefore the decision rested with them and not Norfolk CC. (this excluded the 7 lights in Robyns Road). However the costs are very prohibitive and most of the lights are not new enough to take the equipment required (NEMA equipment). Members were reminded that the subject of turning off the lights in the parish during the early hours of the morning had been raised at the annual parish meetings when parishioners were quite clear that they wished to keep things as they were, particularly as the savings only amounted to a few pence per week per household. MK said that parishioners needed to be kept informed and understand the overall situation. It was agreed that this might be a good question to be posed in the survey being constructed to help towards a parish plan (see 9d) and also a subject to be raised again at the annual parish meeting in May . This subject could also be visited when producing the March newsletter.
(b) To consider further the light adjacent to 18, Priory Close:
Having changed this light from orange to white a parishioner had informed the Clerk verbally that it was still very bright. MK reminded members that it was bright because it was new and pointed out that it was close to the property concerned. It was also important to note that this light illuminated a footpath. After a brief discussion it was agreed to take no further action.
9a. To consider maintenance of Beeston Common:
An e-mail had been received from NNDC (R.Lewis, Drainage Officer) stating that planning papers and agreements, dating back to the 1970s, referred to the water authority as being responsible for the water course which formed the parishes western boundary. Confirmation of this with AWS was required and the parish council would await further news before deciding on what action, if any, was required to clear up this long standing problem.
9b. To consider Pillbox in Britons Lane:
A decision from English Heritage had been received regarding the listing request. It had been turned down with the reasons being given as (a) it was not part of a group or part of other military structures and (b) it was not a rare type of pillbox. The decision letter would be circulated to members.
9d. To consider future plans for the parish:
The High School had agreed to assist with the survey of parishioners and the Clerk had, with the Chairs agreement, submitted an application for a grant to finance this project. The grant application (to Norfolk ALC) had passed the first approval stage and was being put forward as one of approximately 20 applications for a final decision which would be made in February. The Clerk would liaise with the school along with RB and MK in producing a draft questionnaire to hopefully be delivered to parishioners with the next newsletter. This was noted by members.
9f. To consider car parking during Sunday Car Boot Sales:
The Chair reported that the proprietor of the car boot sales had agreed to a further talk with him to help solve this problem. The Clerk had heard nothing further from the police and so he had asked B.Hannah (NCC) to speak with Sgt.D.Money on this matter.
9g. To consider Boundary Review Committees recent announcement:
After discussion it was agreed the Clerk writes to the Unitary Structures Team informing them that this parish council does not wish to comment further on the options being considered by the Secretary of State but wishes to point out that should Norfolk eventually end up with a unitary council and the associated local partnerships/boards than those bodies should have the majority of their members democratically elected. (Prop: RB, Sec: MK, – agreed).
10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members of his CiLCA studies position and hoped his positive result would be received in time for when the Accreditation Panel met on 19/1/10 to consider the parish councils QPS application/portfolio. This was noted by members.
If all was successful it was hoped to have a presentation for the QPS certificate.
(b) Revisit and consider Code of Conduct:
The Clerk provided copies of an extract from the book (Annual Clerks and Councils Direct) summarising the code of conduct to members present. He reminded them to refresh their knowledge and also update the Interests Register held by the NNDC if necessary.
11. To receive reports from District & County Councillors:
Apologies had been received from both councillors. The Clerk was requested to contact B.Hannah (NCC) regarding the abandoned/long-stay car parked on the Britons Lane car park.
12. Annual Review of Sect.17, Crime & Disorder Act (incl.Police Report):
B.Hannah our County Councillor and member of the Norfolk Police Authority had informed the Clerk verbally that he was happy with the way the parish council took an interest in local crimes committed, looked to assist the police when possible, and always had Crime and Disorder on the monthly agenda. Members were also happy with the current arrangements. The Clerk was instructed to obtain the latest crime statistics for the next meeting.
13. To receive Correspondence (not included in agenda items above):
The following had been received :- Thank you letter from the Church regarding the contribution towards graveyard expenses, various catalogues, and the NNDC Agenda and minutes. These would be circulated as usual.
14. Resolution re Public Participation (comments/other matters):
(Prop: BH, Sec: MC, – agreed) – meeting adjourned, no comments, meeting re-opened
15. To confirm date of next meeting – future agenda items:
This was confirmed for Wed. 10/2/10 (7pm) – Review of Standing Orders would be on the agenda.