BPRC Minutes Feb 2010

Minutes of the meeting held on 10th February, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.

Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, D.Thompson, M.Church, B.Hill, P.Kemp, G.Dyson, Mrs.M.Wright and the Clerk. Also present were B.Hannah (NCC), B.Farrow (NNDC. Coast Protection Officer), PCSO.Gary Baxter, and two members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss.

1b. To receive Declarations of Interest on agenda items:
None received. The Chair reminded members that they could still declare interests immediately before an item was discussed.

2. To approve the minutes of meeting held 13/1/10:
These had been circulated to members and were accepted as a true record (Prop: MR, Sec: GD – agreed)

At the Chairs suggestion it was agreed to take items 12 and 9b next.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
The Clerk informed members that he had received written police reports following members requests at the last meeting and these would be circulated. PCSO.G.Baxter, attending as the new community officer, reported that there had been problems with youngsters near the Priory and the Common (related to consumption of alcohol) and stated that he would be observing in these areas in the next week or so. The council had received crime reports and so he took questions from members. The Chair raised the long outstanding problem with the abandoned/long-stay car in the Britons lane car park. He briefed the PCSO of the long history and requested that something be done to solve the problem. B.Hannah (NCC) had been in touch with the Victory Housing Association, who own the car park, on numerous occasions and had eventually in January written to their Chief Executive asking for action. It was agreed the Clerk writes formally to PCSO.Baxter who would try and solve this problem (Prop: DT, Sec: MW, – agreed). The Chair thanked PCSO.Baxter for attending.

9b. Beach Management at Beeston Regis (talk by Coast Protection Officer):
The Chair adjourned the meeting and Brian Farrow (NNDC. Coast Protection Officer) handed out papers/information on the Pathfinder Programme and its associated schemes. BF stated that the Government had £11 million available nationwide for approved schemes and initiatives of which NNDC had secured an excellent £3 million. The major part of this three million pounds would be spent on property but other schemes, including that at Beeston Regis, were in the pipeline. The Beeston Regis scheme involves the removal of old stone sea-wall pieces and rubble which would enable people to walk between Sheringham and West Runton at high tide. He said that this was just to remove debris, and revetments/sea defences would remain in place. It was hoped to complete the work before the start of the next summer season. The Chair re-opened the meeting. MK pointed out that most of this work was over the parish boundary and in Sheringham and acknowledging this BF said that access for large machinery would be via West Runton and across the Beeston Regis beach. The Chair said that the parish council had always been against the removal of the revetments which were now deteriorating and BF confirmed that they would stay. MR thought it was a shame that such materials that were being removed could not be utilised for sea defence work by protecting the cliffs but BF pointed out that even the very large stones lying on the beach at present could do further damage to the cliffs when moved about by heavy seas. There being no further questions Brian Farrow was thanked by the Chair and he left the meeting.

2a. To consider co-option of new member for parish council:
The Clerk informed members that no claim for an election had been made to the District Council in the statutory 14 day period and therefore the parish council can deal with the vacancy through the co-option procedure. This was noted and it was agreed the Clerk places vacancy posters on the main notice boards and puts the matter on the next agenda. The Chair stated that it would be nice to see representation from the Sheringwood and Hillside areas.

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, – agreed). The meeting was adjourned but there was no requests from the public to speak on specific items – the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1156, and A/C 10162140 £7516 – this was noted by members. The Clerk gave explanations regarding the three payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £350.80, and West Runton Scouts £25.00 (Prop: DT, Sec: PK – agreed).

(b) To consider Budget Report (1/4/09 – 31/1/10):
This had been circulated to members. The Clerk reminded members that the report was for 10 months of the current financial year and was showing a £2561 underspend. He hoped that the council would have an overall underspend of £2k plus at the end of March 2010. He drew members attention to the earmarked reserves section at the end of his report which was as a result of the November 2009 budget discussions. Members were happy with this report and it was accepted and agreed (Prop: PK, Sec: DT)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk reported on the following :-
Two storey extension at Foxhill, Sheringwood – Permission
Dwelling with Cellar at Heathbarn, Britons Lane – Refused
The Clerk would circulate the detailed decision letters. The Chair had attended all the Development Control Committee meetings regarding the Heathbarn application and he stated that the final decision had been unaminous with an agreement that enforcement action would follow. This was noted.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF – incl. Travellers Sites and SMP:
There was nothing further to report.
(k) To further consider Affordable Housing in the parish:
There was still no news from NNDC regarding this matter.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Concrete drain covers & reflectors, near Heathside, Britons Lane – Highways had informed the Clerk verbally that they would monitor the situation, no work planned.
Britons Lane car park – long stay vehicle – dealt with under item 12.
Grit Bins – as requested the Clerk had obtained prices/information of new grit bins which would be circulated. It was agreed to bring this matter to the attention of parishioners at their annual meeting and through the newsletter.
Work carried out on Nuttalls Plantation, Caxton Close – it was agreed the Clerk writes to the owner thanking him for the excellent work carried out.
Revised NCC Gritting Route – the Chair thought that Britons Lane should never have been removed from the schedule as it isolates Beeston Regis – it also ignores the fact that the majority of villagers have to use Britons Lane on leaving or returning to the parish – the Clerk was instructed to write to NCC Highways asking for re-instatement.

It was agreed to take item 11 next.

11. To receive reports from District & County Councillors:
B.Hannah (NCC) congratulated the council on obtaining quality status which he said was well deserved. The matter of the car parked on the Victory Housing Assoc. car park had already been dealt with under item 12 and he hoped that the matter will soon be resolved. Referring to item 9f (parking during car boot sales) he stated that he had spoken with Sgt.Money and was hoping to meet with the proprietor of the car boot sales and Sgt.Money next week. The Chair thanked him for his attendance and B.Hannah left the meeting at this point.

7. Meetings & Conferences (to receive reports and announcements):
An invitation had been received in respect of the annual tourism event which this year was a joint venture between North Norfolk and West Norfolk. It would be held on 18/3/10 at Hunstanton and as usual would be an all day event. The Chair said he would try and attend as in previous years.
MK and MC had attended the NNDC Coastal Pathfinder Briefing on 20/1/10 but this had already been spoken about at item 9(b) by the Coast Protection Officer. MK pointed out that monies awarded were not for coast defence works, a matter which appeared to be ignored by many local authorities when applying to DEFRA.
GD reported briefly on attendance at the N.Nfk Community Partnership Stakeholder Conference on 9/2/10. The meeting had spoken on topics such as the Boundary Reviews announcements and Affordable Housing.
The Chair thanked members for attending these meetings.

8. PC Assets:
(a) To note contractors announcement re disposal of old lanterns:
A copy of the letter received from T.T.Jones Electrical had been circulated to members and the contents were duly noted.

9a. To consider maintenance of Beeston Common:
There was no further news from NNDC (Rob Lewis, Drainage Officer).

9b. See pages 1 and 2.

9d. To consider future plans for the parish:
The Clerk had circulated copies of a proposed statement “An Alternative Parish Plan” which he hoped would be good enough to be awarded a grant at the presentation day in Dereham on 20/2/10. A copy of an early draft questionnaire was also supplied to members giving examples of questions to go out to parishioners. The Chair thought this to be a worthwhile project even if the council was not successful in obtaining the £500 grant. The Clerk accompanied by a pupil from the High School would give the presentation to the invited audience at Dereham Memorial Hall on 20th Feb., and the Clerk asked for volunteers to attend as part of this audience. Only the audience would have a vote in selecting the best applications and determine who would receive grant aid. It was agreed that RB, GD, DT and Mrs.Roffe accompanied by Peter Roffe would attend the presentation day (5 maximum allowed). The Clerk said that assistance from Age Concern, Norfolk as well as from the High School had been received in respect of prospective questions to parishioners and he hoped this would help the parish council plan for the future if and when responses were received.

9f. To consider car parking during Sunday Car Boot Sales:
This matter had been covered at item 11 and it was hoped that some positive news would come out of the proposed meeting between our County Councillor, the Police and the Proprietor of the boot Sales.

9g. To consider letter from NNDC re NCCs Nfk Infrastructure Fund:
Members had been supplied with a copy of the District Councils letter and it was agreed to write a letter to Norfolk CC in support of the NNDCs case. (Prop: PK, Sec: DT, – agreed)

9h. To consider adopting new Standing Orders:
A draft copy of the new proposed standing orders had been supplied to members. The Clerk pointed out that those in bold print were embodied in the law and could not be altered and those in the feinter print were the previous BRPC standing orders then numbered from 1 – 14. This draft was as per the Clerks recent CiLCA study course. It was agreed to adopt these standing orders with immediate effect (Prop; RB, Sec: MK

10. Quality Parish Status:
As members had already been informed BRPC was now a quality council. The Clerk had been informed on 19/1/10 that the Accreditation Panel agreed we meet the required standards. A presentation, by Norman Lamb MP., to mark the occasion would take place on 26th Feb at the Scout HQ (3pm) . It was agreed that a light buffet and refreshments would be available from 2.30pm that afternoon. A representative from the County Association, our County and District Councillors, Sheringham Town Council Chair., and other guests would be invited. The Chair asked for the parish councils thanks to be recorded in respect of all the work put in by the Clerk regarding QPS which had now come to fruition.

(b) To review Public Participation at council meetings:
It was thought that the current arrangements with two items on each agenda (3 & 14) to cover this subject was working well. No changes were required and parishioners still had the chance to meet the Chairman at 6.45pm prior to meetings.

11. see page 3.

12. see page 1.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- Upcher C/P update, NSPCC letter/information, NCC letter re revised gritting routes, various brochures and offers from companies looking for work. These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: BH, Sec: DT, – agreed) – meeting adjourned – it was requested that the Clerk enquires as to why people shooting on Beeston Hall land no longer notify Regis Ave., residents with gardens backing on to this land when there is going to be a shoot.
–    meeting re-opened.

15. To confirm date of next meeting – future agenda items:
This was confirmed for Wed. 10/3/10 (7pm) – MK offered his apologies for this meeting – the Clerk reminded members that the annual parish meeting and the annual council meeting in May and the dates for council meetings in 2010-11 needed to be arranged.

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