Minutes of the meeting held on 10th March, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.
Present: Mrs.M.Roffe (Chair), D.Thompson, B.Hill, G.Dyson, Mrs.M.Wright & Clerk
Also present was one member of the public.
In the absence of R.Beckley and M.Knowles a chairman for the meeting had to be elected. Standing Order 10 (Resolutions moved without notice) applied. It was agreed that Mrs.Roffe takes the chair (Prop: DT, Sec: BH).
1a. To receive and consider apologies:
Apologies were received and accepted from R.Beckley, M.Knowles, M.Bliss, M.Church, and P.Kemp. Apologies were also received from Mrs.A.Sweeney (NNDC), B.Hannah (NCC), and PCSO.Baxter.
1b. To receive Declarations of Interest on agenda items:
2. To approve the minutes of meeting held 10/2/10:
These had been circulated to members and were accepted as a true record (Prop: DT, Sec: GD – agreed)
2a. To consider co-option of new member for parish council:
The Clerk informed members that there had been no responses to the vacancy posters placed on the notice boards recently. Members needed to consider this as a matter of urgency and MW said she would make an approach to a former councillor who she thought may be interested.
3. Resolution re Public Participation (requests to speak on specific items):
(Prop: MR, Sec: MW, – agreed). The meeting was adjourned but there was no requests from the public to speak on specific items – the meeting was re-opened.
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £414, A/C 10162140 £7516 – this was noted by members. The Clerk gave explanations regarding the seven payments scheduled for payment after which the following were approved :-
C.Allen £60.00, P.Bullimore £368.80, W.Runton Scouts £50.00, T.T.Jones Electrical Ltd £98.41, The Lunch Box £60.00, Norfolk A2Z £45.00, & Norfolk RCC £25.00.
(Prop: DT, Sec: BH, – agreed)
(a) To note decisions received from NNDC since last meeting:
(b) To consider planning applications received since agenda printed:
The following application had just been received :-
Ref: PF/10/0219 – Two storey rear extension, Balcony, Raising chimney heights, Rendering of external walls, Erection of boundary walls, at Meadowside, Church Cl:
After discussion it was agreed there was no objections (Prop: DT, Sec: MW).
(h) LDF – incl. Travellers Sites and SMP:
A copy of an update on the SMP from AECOM had been received and circulated to members. A NNDC newsletter regarding the North Norfolk Pathfinder had been received and would be circulated to members following the meeting (this contained a summary of the Beeston Regis Derelict Defence Project which was discussed at the last meeting when the NNDC Coast Protection Officer attended).
(k) To further consider Affordable Housing in the parish:
There was still no news from NNDC regarding this matter.
6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane car park – long stay vehicle – see item 12 (Police Report)
Gritting of Britons Lane – still being gritted (not removed from schedule) – noted.
Footpath near Maze & Priory – Pollution problem reported to Envir.Health – noted.
Shooting on land near Regis Ave – Clerk reported to members.
Members asked for the following to receive attention :-
Request to NNDC to fix small sign to main Abbey Pk sign (as per DT)
Report pot-hole and blocked drains on Britons Lane to NCC Highways
Report vehicle and van partially parked on pavement in Brits Lane to Police.
7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received in respect of the following :-
NALC – “Employment Matters” – 31/3/10 – E.Tuddenham (10 – 3.30pm) – noted.
NALC – “Initial Training, Councillors” – 25/3 – Dereham (10 – 3.30pm) – noted.
NALC – “Gypsy/Traveller Conference” – 22/3 – Swaffham (10 – 3pm) – noted.
NNDC – “Meeting/Conference: Allotments” – 8/7/10 (6 – 8pm) N.Nfk offices -noted
8. PC Assets:
(a) To consider Bottle Bank and further capacity requirements:
MR reported on the increased usage of the bottle bank which was now being emptied approx. every two weeks. This would create further income for the parish council but concerns were expressed as to who was using the facility. It was agreed to continue with one bottle bank but if evidence is brought to the attention of the parish council that it is not domestic glass being deposited then further consideration and action may need to be taken. The bottle bank would be carefully monitored.
9a. To consider maintenance of Beeston Common ditch:
There was no further news from NNDC regarding responsibility for the ditch which formed the western boundary of the parish. The Clerk reminded members of riparian ownership and of the possible letter that may have to be sent to all owners of property adjacent to this ditch.
9d. To consider future plans for the parish (incl.survey):
The Clerk reminded members that the PC had been successful in obtaining a grant of £500 for the purposes of carrying out a village survey. He wished to record his thanks to the Sheringham High School pupil who had assisted him at the presentation day and also to DT and GD who had attended and supported the scheme. The Clerk said that over the next few months we must turn what is a draft questionairre (circulated to members last month) into a finished item in order to get it out to parishioners possibly contained in the June newsletter. He asked members to think of more questions and ideas over the next few weeks. Members agreed to this and DT brought another questionairre to the attention of the Clerk which contained questions aimed at younger people.
9f. To consider car parking during Sunday Car Boot Sales:
It was not possible to discuss this matter any further with Roy Beckley and Brian Hannah (NCC) both absent from the meeting. Members expressed concern that the new car boot season will soon be starting and nothing had been resolved in respect of this problem. The outcome of a meeting between Sgt.Money, Brian Hannah and the proprietor was not known. It was intimated that an article in the newsletter may have to be published informing parishioners that efforts had failed. The Clerk would contact B.Hannah for an update.
9g. To consider Norfolk RCCs Good Neighbour Project:
A copy of the NRCCs letter had been circulated to members who liked the project. The Clerk was instructed to arrange for their representative to attend a parish council meeting in the next few months in order to try and progress this matter.
10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk stated that the presentation of the QPS certificate on 26/2/10 by N.Lamb MP had gone well with attendees saying they had enjoyed the afternoon. The Clerk thanked MR and MW for providing the refreshments and generally looking after people at the event. QPS will continue to appear on agendas although updates were no longer necessary. Matters which will continue our development and maintain our status, many of which appear on the parish council calendar, will be placed on future agendas. This was noted by members.
(b) To consider Qtly. Newsletter (Mar/April 2010):
The following items could be included in the next edition which would be published in April with a possible delivery date around the third week in April :- Grit Bins and local authority responses to the bad weather, obtaining QPS., discussion re part-night lighting, announcement re village survey/questionairre, and an annual parish meeting reminder. The late production this quarter would enable a reminder regarding the annual parish meeting to be more effective.
(d) To consider Annual Parish Meeting agenda & arrangements:
It was agreed the agenda remains similar to last year with the main body of it being Parish Matters when parishioners have their say. Subjects such as matters listed at 10b and the question of Donations would be included. The Scout HQ would be used as in the past. The date would be fixed at 10(e).
(e) To agree next years meeting dates (incl. annual parish meeting):
Members agreed that they would like to keep to the second Wednesday of the month for council meetings. It was also agreed that the Annual Parish Meeting would be on 5th May, 2010 followed by the Annual Council Meeting on 12th May, 2010. The Clerk would arrange to have the Calendar of Meetings for 2010-11 drawn up accordingly.
11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.
12. To consider Sect 17, Crime & Disorder Act (incl. Police Report):
Apologies had been received from PCSO. Gary Baxter who had e-mailed the following :- 1. Three crimes had been committed in the parish since the last meeting (2 domestic and 1 attempted burglary). 2. The common area had been patrolled regarding behaviour issues with youngsters and their parents had been spoken to.
3. Sheringham SNT had arrested youths regarding vehicle damage in the area. 4. The car parked on the Britons Lane car park (long term) from the Legal Services view was that as far as they were concerned the area did not meet with their criteria of a road under the recent Road Traffic Act legislation. DT requested that the Clerk asks for further details and under what section(s) their interpretation came from. It was also requested that the PCSO enquires of this vehicles tax status.
13. To receive Correspondence (not included in agenda items above):
The following had been received :- Nfk Playing Fields Association Newsletter, NNDC Environment Awards letter, Energy Savings Trust Letter/Leaflet, NNDC Agenda & Minutes, NNDC Annual Parish/Town Council Conference minutes 2009. These would be circulated as usual.
14. Resolution re Public Participation (comments/other matters):
(Prop: BH, Sec: DT, – agreed) – adjourned – the Clerk was asked to contact the appropriate agencies, including District and County Councillors, regarding vehicles parked on verges and pavements in the parish. – meeting was re-opened.
15. To confirm date of next meeting – future agenda items:
This was confirmed for Wed. 14/4/10 (7pm).