Minutes of the meeting held on 14th July, 2010. at the Scout HQ., Cromer Rd., Beeston Regis commencing at 7pm.
Present: M.Knowles (Chair), M.Church, D.Thompson, G.Dyson, K.Hill, Mrs.M.Wright, R.Beckley and the Clerk. Also present were B.Hannah (NCC) and Lucinda Leonard (Norfolk RCC)
1a. To receive and consider apologies:
Apologies were received and accepted from P.Kemp, B.Hill, and Mrs.M.Roffe.
Apologies were also received from PCSO.Baxter.
1b. To receive Declarations of Interest on agenda items:
2. To approve the minutes of meeting held 9/6/10:
These had been circulated to members and were accepted as a true record. (Prop; RB, Sec: MW).
At the Chairs suggestion it was agreed to take items 9(g) and 11 next.
9g. To receive presentation re Norfolk RCCs “Good Neighbour Project”:
The Chair introduced Lucinda Leonard who was a Development Worker for the Norfolk RCC. She stated that the project He informed members thatwas already successful in 20 villages in Suffolk and was now active in Potter Heigham, Ryburgh, and Little Snoring in Norfolk. It was a simple concept to assist parishioners with small tasks or befriending and the point of contact was a mobile phone. A small committee needed to be formed to get the scheme up and running which she anticipated would cost approx. £500 p.a., the main costs being for the phone and insurance. Calling a public meeting and advertising in the newsletter was a good way to generate interest, and from that point form a committee; then your workers/volunteers could be established. CRB checks would be needed to be carried out on the volunteers. The Chair and members had a positive reaction to the talk and thought BRPC should proceed further. A question might be incorporated in the questionairre going out to parishioners with a view to calling a meeting in late autumn. The Chair thanked Ms.Leonard who left the meeting.
11. To receive reports from District & County Councillors:
B.Hannah (NCC) stated that meetings regarding 9f were still ongoing and he invited the Chair to the next meeting. He was more optimistic that this long running problem might be solved. RB expressed disappointment that the police did not attend car boot sales to try and alleviate the problems. Before BH left the meeting RB mentioned the on-going problems associated with the Kingswood Centre.
The Chair thanked B.Hannah who then left the meeting.
3. Resolution re Public Participation (requests to speak on specific items):
No members of the public present.
(a) To approve invoices for payment and note bank balances:
The Clerk asked members to note receipt of last years VAT in the sum of £366.39 and informed members that a cheque for members training(£80 – 2 members @ £40) (see item 7 in June minutes) had been cancelled as better value could be obtained by arranging a group training session rather than paying for individuals attendance at another meeting. The current bank balances were as follows :- A/C 10162132 £2,213 and A/C 10162140 £9,386. The Clerk gave explanations regarding the five payments scheduled for payment after which the following were approved :- C.Allen £70.00, P.Bullimore £358.18, W.Runton Scouts £ 25.00, S.Meakin £65.00, and NNDC.£659.88 (Prop: DT, Sec: MC – agreed).
KH expressed concerns regarding the cost of emptying dog bins.
(b) To receive verbal report on Insurance:
The Clerk informed members that a problem had occurred in respect of extending the maximum age of councillors on the Personal Accident section of the PCs insurance. The request from the underwriters of Aon to obtain doctors statements in respect of two councillors (over 75 yrs) seemed completely unreasonable and the matter had been referred to the Norfolk Assoc. of Local Councils. The Clerk understood that this had then been referred to the National Association. RB confirmed the situation and said that he and the clerk would be reporting back to members as soon as possible.
(c) To review Financial Regulations:
It was agreed the Clerk circulates a copy of the FRs and members would consider this matter at the next meeting.
(a) To note decisions received from NNDC since last meeting:
(b) To consider planning applications received since agenda printed:
(h) LDF – incl. Travellers Sites and SMP (Strategic Envir.Assessment):
RBs reply (copied to members) in respect of the Strategic Environment Assessment was noted. RB pointed out that the SMP (for our area) was not yet approved. He also stated that permanent gypsy sites were now off the agenda as the EERA, who imposed sites on the district councils, was being disbanded.
(k) To further consider Affordable Housing in the parish:
The Clerk reported that the NNDC. Housing Enabling Officer was still waiting for the planners response to suggested sites. However the Clerk had also been informed that funding may also become a serious problem with the current economic situation. RB disagreed and referred to private projects that appeared to progress faster than public sector schemes. He thought that the PC must press planners to move forward. The Chair asked RB to keep the PC informed of the progress of other projects and members noted that Beeston Regis was at least in the Forward Programme to 2015.
(l) To discuss future use of the Priory Site:
All members had received copies of the letter addressed to the Church from the secretary of the Historic Buildings Trust. After a brief discussion it was agreed to leave this matter.
(m) To consider PCs responsibilities re the AONB:
These were noted.
6. To consider Highways and Footpath matters (incl Grit Bins):
The Clerk reported on the following:-
Grit Bins – Regis Ave & Abbey Park – apologies from Chair/Clerk as still o/s.
Parking on verges/pavements in Regis Ave – referred to police who are taking action.
Fence on east of Britons Lane – To be referred to Highways.
Path leading from Abbey Pk to A149 – overgrown and already reported to Highways.
(Members thanked DT for clearing the worst of the weeds/brambles on this path)
Community Rangers Scheme – noted but not yet in this area.
The Clerk was asked to deal with the following new matters :-
Pot Holes on Britons Lane adjacent to Heathside (to be referred to Highways)
Dangerous parking around entrance to Priory Close (to be referred to police)
Path between Priory & Maze overgrown – to be referred to NCC Countryside Officer.
7. Meetings & Conferences (to receive reports and announcements):
The Clerk gave a brief report on his attendance at the NNDC Area Forum (Holt) and at the NALC/SLCC Summer Conference (Norwich). Information would be circulated to members and he stated how impressed he was in respect of the Summer Conference both with the organisation of the event and with the content of the agenda.
MW and RB gave a brief report on their recent attendance at the Hooke Charity meeting. GD also reported on his attendance at the recent meeting of the Sheringham Preservation Society.
8. PC Assets:
(a) To note verbal report on Street Lighting:
The Clerk reported on the light adjacent to 18, Priory Close following RBs discussion with a parishioner who lived nearby. After discussion it was agreed to “black out” the west side of this light ensuring at the same time that the light was adequate for the footpath next to it. The Clerk was also instructed to ask T.T.Jones Electrical whether it was possible for similar work to be carried out on the light adjacent to 1, Caxton Close, again without restricting too much light to the footpath.
9a. To consider maintenance of ditch east of Beeston Common:
The Chair reported on his meeting with members of Sheringham Town Council and the Drainage Officer from NNDC (Rob Lewis). He informed members that Sheringham Town Council had agreed to clear their side of the ditch and suggested that BRPC should monitor the situation before writing to parishioners living adjacent to the ditch. This was agreed. RB reported on his attendance at a parishioners house in Sheringwood regarding a surface water problem.
9d. To receive report re village survey (alternative parish plan):
GD reported on behalf of the working group stating that a second meeting had taken place when amendments had been made to the draft questionnaire. PK had worked very hard on producing a proof and discussions on receiving replies and collating information was ongoing. The next meeting was on 1/9/10. RB suggested that the latest version be available to members in order that any comments and input could be fed back to the working group.
9f. To consider car parking during Sunday Car Boot Sales:
This item was covered under item 11 (B.Hannahs report) – see page 1.
9g. – see page 1.
9h. To consider Norfolk Fire Authority Safety Plan 2011-14:
Members agreed to circulate this and place the matter on the next agenda.
10. Quality Parish Status:
(a) To review Parish Councils Standing Orders:
The Clerk was instructed to circulate a copy of the SOs and place this item on the next agenda.
(b) To note Qtly. Newsletter (June 2010):
This had been published and delivered to households in the parish. It was noted that Runton PC had commenced producing a newsletter.
11. – see page 1.
12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
The Clerk reported on an incident at 43, Abbey Park which had been dealt with by the police. A copy of “Sheringham Outcomes” would be circulated by the Clerk
13. To receive Correspondence (not included in agenda items above):
The following had been received :_
NNDC Agenda & Minutes
Cromer & Sheringham Arts and Literary Festival brochure.
Green Build Event at Felbrigg Hall – 11th & 12th September.
Norfolk Police Authority – letter regarding restructuring.
Norfolk RCC – information re Alternative Transport Methods.
NCC – “Your Norfolk” magazine.
Norfolk Accident Rescue Service – letter requesting donation.
Letter re Triton Knoll Offshore Windfarm (off Lincolnshire)
N.Nfk Pathfinder Newsletter.
Announcement from NNDC re forthcoming New Housing Strategy.
All correspondence would be circulated as usual.
14. Resolution re Public Participation (comments/other matters):
No members of the public present.
15. To confirm date of next meeting – future agenda items:
This was confirmed for Wed. 11th August, 2010. (7pm).