Minutes of the meeting held on 11/3/09 at the Scout HQ.
Present: R.Beckley (Chair), M.Knowles, Mrs.M.Roffe, D.Thompson, B.Hill, M.Church, P.Kemp, D.Cox, Mrs.M.Wright and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC), and one member of the public.
1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss.
1b. To receive Declarations of Interest:
RB and MK declared a personal interest in item 5(i).
2a. To approve the minutes of meeting held 11/2/09:
These were accepted as a true record (Prop: DT, Sec: MR).
2b. To consider vacancy on parish council:
The Clerk informed members that NNDC had confirmed there had been no requests for an election and therefore the vacancy can now be filled using the co-option procedure. The Chair stated that a parishioner had already expressed an interest in becoming a councillor and with members permission he would speak to this man again. Bearing in mind the time delay in finding a suitable candidate in the past members agreed and awaited further news at the next meeting.
3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK – agreed – the meeting was adjourned – no requests – the meeting was re-opened.
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1623 and A/C 10162140 £2113. The Clerk gave a brief explanation regarding the four payments scheduled. Members noted that the payment to the Clerk included the arrears relating to the national pay increases for clerks (inflation increase) for 2008/09 amounting to approx. £84. It was also noted that the payment to T.T.Jones Electrical was for additional maintenance relating to call-outs for the recent Priory Close problems when the lighting in this area was out for a few days. MK asked the Clerk for copies of all T.T.Jones Electrical invoices in the future in order that he can update the parish councils lighting database. The following payments were approved :- C.Allen £60.00, P.Bullimore £426.71, W.Runton Scouts £25.00, and T.T.Jones Electrical £130.95.
(Prop: MR, Sec: PK – agreed).
At the Chairs suggestion it was agreed to take item 11 next.
11. To receive reports from District & County Councillors:
Mrs.Sweeney (NNDC) spoke of spot checks being carried out on caravans regarding their road worthiness etc. She had written to the Caravan Club objecting to the recent application regarding a site on Britons Lane (see item 6) and had attended the launch of the Upcher Community Partnership (see item 7).
B.Hannah (NCC) reported on the recent developments regarding untaxed cars on the Britons Lane car park. Victory Housing Association had now agreed to take a more active role in keeping their car park available for regular users and not allow it to be used for abandoned /untaxed vehicles. He was also pleased to announce that North-Norfolk was the overall UK winner of the Clean Britain Awards. Members agreed that this would help promote tourism and the Chair thanked both AS and BH for their reports and this excellent news.
(a) To note decisions received from NNDC since last meeting:
20081752 – First floor side extension at Copper Beech House, Church Close. Permission was given – noted by members.
(b) To consider planning applications received since agenda printed:
(e) Sheringwood – To receive update & consider tree preservation:
The Woodland Trust representative had again cancelled the meeting in Sheringwood regarding identifying feature trees. He had apologised and informed the Clerk that he would arrange the meeting a.s.a.p. This was noted by members.
(h) LDF – incl.Gypsy EERA consultation and SMP:
There was no further news.
(i) To further consider Beach Access Steps at B.Regis Caravan Park:
The Clerk had no further news. MK reported that the site owners meeting with the National Trust had gone fairly well and the Chair said that he had spoken with the site manager who was pleased to hear that the parish council was supporting the scheme.
This was noted by members.
6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane Caravan Club Application: Members had received copies of the PC letter of objection as well as the Norfolk CC. Highways letter. Attached to the acknowledgement of the PCs letter was a note stating that the Club has refused the application on highways grounds and local objections. This was noted.
Caxton Close footpath: NCC Highways had informed the Clerk that there were products available to treat this pavement but they were prevented from using these because of Health & Safety regulations (Harmful to pets etc). This was noted.
Britons Lane fence: still no news on identifying the land owners and the Clerk suggested getting in touch with Highways soon as the fence was becoming a hazard to pedestrians.
MR expressed concerns to members regarding mud on the footpath adjacent to the lay-by and council houses in Britons Lane. Cars parking on the verge immediately north of the constructed bay were creating problems and it was agreed that the Clerk contacts NCC Highways to ask if some timber posts could be erected (similar to those south of the bays) to prevent parking on the footpath and encourage drivers to use the car park only a few yards away.
The Clerk was asked to contact AWA regarding the leaking drain cover-Britons Lane.
The Chair reported on the patching work carried out by Highways near Heath Barn. It was sad that this work could not have been carried out at the same time as the drainage scheme that was scheduled to start soon.
B.Hannah (NCC) and Mrs.Sweeney (NNDC) left the meeting at this point.
7. Meetings & Conferences (to receive reports and announcements):
The North Norfolk Tourism Day would take place on 26/3/09 at Greshams School. The Chair, as in the past, would attend on behalf of the PC
RB and PK attended the launch of the Upcher Community Partnership on 4/3/09. PK (now a director of the P’Ship) stated that it was well attended with all community representatives having been invited. Jane Shulver gave a talk about its aims and the fact that it was for the benefit of Sheringham and its surrounding parishes. An action plan was being put together and people attending were asked to submit topics they considered important. Many proposals were put forward and RB suggested working on and improving Beeston Common for the benefit of the people. Literature handed out at the launch would be circulated to members.
North Norfolk Community Partnership was attended by RB and DT. Booklets etc. obtained on the day would again be circulated.
Sheringham Preservation Society was attended by RB – minutes to be circulated.
8. PC Assets:
(a) Street Lighting – to further consider review of lighting stock:
T.T.Jones Electrical had acknowledged the PCs letter/instructions regarding replacing equipment in the future. The Clerk informed members that this item would be left on the agenda for the immediate future.
9a. To consider ongoing maintenance of Beeston Common:
A reply had not yet been received from Sheringham Town Council. The PCs concerns had been referred to Sheringham TCs Commons Committee and a lengthy report prepared by the Honorary Warden of the common was being considered by that committee. MK expressed an opinion that the common was not really for the enjoyment of the people anymore. The Chair said that we would have to wait for the town councils reply and he to had his concerns that people no longer use this land and pointed out that visitors would not even know it existed.
9b. To consider Pillbox in Britons Lane:
English Heritage had expressed the same views verbally as NNDC. They had told the Clerk that many pillboxes are now listed and it would have to be exceptional in some sort of way to obtain listing status. The Clerk awaited further information from English Heritage including an application form. MR suggested that a picture of the pillbox be put on the PCs website.
9c. To consider Consultation on Code of Practice on Local Authority publicity:
The documentation had been circulated to members but it was agreed to make no response.
9f. To further consider phone box in Britons Lane:
No reply had been received from BT regarding removing this phone box.
10. Quality Parish Status:
(a) To receive update on QPS:
Nothing further to report.
(b) To consider legislation: Power to promote well-being of the area (NALC)
The Clerk informed members that he had ordered a copy of the statutory guidance for local councils on this topic. He would circulate the information a.s.a.p. and place the matter on the next agenda.
(e) No Cold Calling Zones – to receive update:
The Clerk had nothing further to report. DC gave an explanation re cold calling in that it related to all cold callers and not just sales people. It was to deter people calling at your door without an appointment although as the Chair stated it was trying to deter rogue traders.
(f) To consider Qtly.Newsletter:
MK informed members that he had completed publishing/printing this edition. He would arrange for the Clerk to have the copies for distribution to members on Thursday for delivery around the parish by the weekend.
(g) To consider the Annual Parish Meeting on 6th May, 2009:
It was agreed the Clerk again puts prominent posters around the parish and flyers be published for delivery to individual households. Refreshments will be provided this year in the hope of attracting a few more people. The PC will be hoping for a good turnout and would discuss the format and agenda at the next meeting.
12. To consider Sect.17, Crime & Disorder Act (incl Police Report):
Section 17 had been duly considered during the meeting. There was no Police Report.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following:-
Booklet re Norfolk Local Area Agreement
NNDC. Letter re Annual Environment Awards
These would be circulated as usual.
14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT, – agreed- meeting adjourned – no comments – meeting re-opened.
15. To confirm date of next meeting – future agenda items:
Next meeting confirmed for Wed. 8/4/09 (7pm)