Minutes of the meeting held on 10th November, 2010 at the Scout HQ., Cromer Rd., Beeston Regis – commencing at 7pm.
Present: M.Knowles (Chair), R.Beckley, Mrs.M.Roffe, D.Thompson, G.Dyson, B.Hill, M.Church, P.Kemp, H.Roper (co-opted at meeting) and the Clerk. Also present were PCSO.G.Baxter and two members of the public.
1a. To receive and consider apologies:
Apologies were received and accepted from Mrs.Wright. Apologies were also received from B.Hannah (NCC) and Mrs.A.Sweeney (NNDC).
1b. To receive Declarations of Interest on agenda items:
MK and RB declared an interest in item 9(h).
2. To approve the minutes of meeting held 13/10/10:
These had been circulated to members and were accepted as a true record (Prop: DT, Sec: GD – agreed).
3a. Resolution re Public Participation (requests to speak on specific items):
It was agreed to adjourn the meeting and a parishioner requested to speak on item 6.
This was noted and the Chair re-opened the meeting.
3b. To consider co-option of new members of the Parish Council:
A parishioner had expressed an interest in becoming a councillor and Harry Ropers CV had been circulated to members for consideration prior to the meeting. The Chair asked HR to leave the meeting whilst this matter was discussed. After a brief discussion it was agreed to co-opt HR (Prop: DT, Sec: MR) and he was called back to the meeting and duly signed his Declaration of Acceptance of Office which was witnessed by the Clerk. The Chair welcomed HR to the Parish Council and the Clerk would deal with the Interest Forms and notify NNDC of the co-option as soon as possible.
It was agreed to take item 12 next.
12. To consider Sect.17, Crime & Disorder Act (incl.Police Report) :
PCSO.Gary Baxter stated that there had been no crimes reported in the parish since the last meeting. Speed checks had been carried out on Britons Lane and 3 penalty tickets had been issued. He reported that parking on verges in Regis Avenue should cease as matters had hopefully been sorted out. DT asked the PCSO to note vehicles parking on the pavement in front of the Housing Trust properties along the A149. The Chair thanked PCSO.Baxter for his report, who then left the meeting.
(a) To approve invoices for payment and note bank balances:
The current bank balances, listed on the Budget working papers, were as follows :-
A/C 10162132 £739 and A/C 10162140 £12,887. The Clerk gave explanations regarding the ten payments scheduled on the agenda after which the following were approved :- C.Allen £70.00, P.Bullimore £340.80, West Runton Scouts £25.00,
T.T.Jones Electrical £534.59, Morston PC £2.00, Weybourne PC £ 60.00, Sheringham Town Council £69.80, Mazars £158.62, RBL Poppy Appeal £25.00, B.Hill £10.00 (Prop: DT, Sec: PK – agreed).
(b) To receive verbal report on Insurance (Personal Accident Cover)(RB):
Nothing further to report.
(c) To consider Budget & Precept 2011 – 12 (papers circulated):
The Clerk reminded members that it is a legal requirement to have a considered and prepared budget and that this may be the last year that parish and town councils would not be capped or restricted as are County and District Councils. The Clerk summarised his working papers and it was agreed that they be accepted as a basis for discussion (Prop: GD, Sec: MR). He pointed out the projected balance at March 2011, after meeting commitments to March 2011, would be approx. £9k. Expenditure required for 2011-12 was approx. £13k assuming that funds were required for an election in May, 2011, grass verge cutting next season, and additional lighting. Referring to working paper 4 discussion took place regarding the light adjacent to 64, Priory Close and the expected replacement cost of £1,450. RB stated that the PC had built up reserves for lighting in recent years and it was agreed to arrange a site meeting with T.T.Jones Electrical and the Highways Engineer. A discussion followed regarding grass verge cutting which NNDC would not be carrying out next year. The Clerk had made some enquiries with the local school and private contractors but the only definite cost received todate was that of £75 per cut from NORSE (say £750 pa). The revenue/running costs for the remainder of 2010-11 and the following year commencing 1/4/2011 on the Clerks working papers (4) were broadly accepted by members and the Chair suggested, after hearing members thoughts, the PC was looking towards a standstill precept of £13,000 or a small increase of £500 back to the 2009/10 figure of £13,500. Looking at the various property bands RB suggested a small reduction was possible. DT was inclined towards the standstill budget as were other members and it was agreed that the Precept for 2011-12 would be £13,000 (Prop: MR, Sec: PK – agreed) as in the current year. The NNDC Precept Form was duly signed by the Chair (MK) and two members (RB & MR) and would be forwarded to the District Council as soon as possible.
(d) To note, for future consideration, the Norfolk CC savings proposals:
All members had received a copy of the NCC letter and the Clerk would be downloading, from their website, a copy of Norfolks Big Conversation and their Proposed Budget Savings 2011-14. This information would be circulated to members in order that a response could be agreed at the next meeting.
(a) To note decisions/information received from NNDC since last meeting:
The Clerk had received an update on Planning Matters in relation to Town and Parish Councils which would be circulated
(b) To consider planning applications received since agenda printed:
(d) To consider NCC Minerals & Waste Development Plan documentation:
It was agreed to circulate the books/papers after an initial look through by RB who would summarise and highlight matters relating to Beeston Regis. RB pointed out that there would be a huge reduction in extraction rates because of the much lower house build numbers and he thought that the local stone pits would continue to work the same as in previous years. This was noted by members.
(h) LDF – incl. travellers sites and the SMP:
The Clerk had nothing further to report
(k) To further consider Affordable Housing in the parish:
The Clerk had written to NNDC asking for the Robyns Road land to be investigated and considered further. A copy of the District Councils reply to N.Lambs letter had been received and would be circulated to members. (N.Lamb MP was disappointed with the response). The architects (Parsons & Whittley) had provisionally agreed to attend the January, 2011 meeting to see if they could assist in forwarding an affordable housing project.
(l) To note appeal & consider Heath Barn, Britons Lane:
The Clerk had no further news. The appeal was next month.
(m) To consider PC’s responsibilities re the AONB:
These had been duly considered.
(n) To consider licences issued by NNDC/NCC in the parish:
RB was still working on the list.
6. To consider Highways and Footpath Matters:
The Clerk reported that the pot-holes on Britons Lane (nr stone pit) had been dealt with by NCC Highways. DT stated that more had appeared and he would give a list of the locations to the Clerk for attention.
The new Highways Rangers would be visiting the parish soon and the Clerk was requested to draw the following to their attention :- weeds on footpath between Abbey Park and the A149, moss/weeds on footpath on southern side of Caxton Close, weeds and shabby appearance of the A149 railway bridge area, and weeds etc on path on western side of Abbey Park.
A parishioner had sent an e-mail regarding speeding traffic on Britons Lane and expressing concern for the future when the Tesco supermarket was built creating more traffic movements in this area. The Chair, with members permission, adjourned the meeting for the parishioner to address the meeting. She confirmed the points made in her e-mail regarding speeding, lorries and caravans using the road, too many vehicles using what is a narrow lane, and sat navs. sometimes guiding motorists down what is a minor road. She was pleased to note that the PC had objected to the Tesco store because of traffic congestion. Re-opening the meeting the Chair said that Britons Lane was a constant problem with the volume of traffic now using it. RB agreed as did all members. RB stated that notices banning Tesco construction site traffic from using Britons Lane would have to be in place when the work started on the new store. The Clerk was instructed to write to NCC Highways expressing concerns re the amount of traffic using Britons Lane, and its future problems, when matters would only get worse.
7. Meetings & Conferences (to receive reports and announcements):
GD reported that the Sheringham Preservation Society was looking for volunteers to manage and assist at its venues. The Secretary and possibly the Chairman were also resigning after many years.
DT stated that the Training Session at Weybourne was very good and the Clerk was instructed to write to SueLake (NALC) thanking her for the talk.
8. PC Assets:
(a) To note verbal report re lighting & consider replacement light (64, Priory Cl)
The Clerk reported numerous call-outs to the lighting contractors in recent weeks and stated that it had been one of the busiest months for many years regarding faults.
The light, adjacent to 64 Priory Close, had already been discussed during the budget talks at 4(c). It was agreed the Clerk arranges a site meeting before proceeding further. He was also instructed to complete claim forms to try and recover the costs associated with this matter as Norfolk CC Highways were responsible for the area of ground that had subsided and caused the problem.
9a. To consider maintenance of ditch east of Beeston Common:
The Clerk still had no further news regarding Sheringham Town Councils work on their side of the ditch. He was instructed to enquire with the Town Clerk regarding the likely commencement of the work.
9d. To receive report re village survey (Alternative Parish Plan):
The Chair and PK gave a report. Photocopies of the final draft would be produced at the weekend and it was agreed that members meet on Wed. 17th Nov. to collate/staple the questionnaires with a view to delivering in the near future.
9f. To consider car parking during Sunday Car Boot Sales:
The Chair and Clerk informed members that they were now aware of a planning application that had been submitted to NNDC regarding improving the existing entrance and creating a second one further to the east. This was noted by members.
9g. To further consider NNDC letter re Grass Verge Cutting:
The Clerk had approached the school and a local contractor as had been suggested and was awaiting replies regarding assistance with next seasons grass cutting. Financial provision had been made in the budget for 2011-12 and the Clerk had received a written quotation from NORSE in the sum of £75 per cut (say £750 pa). Further enquiries and consideration would be given to this matter before the commencement of next years grass cutting.
9h. To further consider Network Rails proposals regarding the level crossings:
The Clerk reported that there had been no reply from Network Rail to the PCs letter, but NCC Highways had replied and their letter was read to members. Members acknowledged that the way forward was mediation between Network Rail and the Caravan Park with the biggest issue being the use of Church Close as an access from the site. The junction with the A149 is extremely dangerous and is a poor alternative to using what is an accident free level crossing. The Clerk was instructed to reply to NCC Highways stating that the PC was bringing this matter to their attention because it believed no planning application was necessary for the Caravan Park to use Church Close as an access to the A149 but thought it to be a dangerous alternative to the existing level crossing. It was hoped NCC Highways would contact Network Rail as this would be a very significant road safety issue.
10. Quality Parish Status:
(a) To note training re Planning:
A training night had been arranged by NALC and NNDC for members at Blakeney on 15/11/10 (7 – 9pm).
11. To receive reports from District & County Councillors:
Apologies had been received from B.Hannah (NCC) and Mrs.Sweeney (NNDC)
12. To consider Sect.17, Crime & Disorder Act (incl. Police Report):
See page 1.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Sheringham Shoal Newsletter, Letter from Land Registry (agreed NIL return as no land owned), Letter from Active Norfolk, Thank you letter from Church re donation, N.Norfolk Pathfinder Newsletter, NNDC Agenda/Minutes and Playing Field Association Newsletter.
All correspondence would be circulated as usual.
14. Resolution re Public Participation (comments/other matters):
No public comments.
15. To confirm date of next meeting – future agenda items:
This was confirmed for Wednesday 8th December, 2010 (7pm)