BRPC Minutes June 2012




Minutes of the meeting held on Wednesday, 13m June, 2012 at the Scout HQ.,

Cromer Road, Beeston Regis — 7pm.


Present: M.Knowles (Chair), M.Church, Mrs.M.Roffe, D.Thompson, G.Dyson,

P.Kemp, Mrs.M.Wright, C.Goodwin, R.Beckley and the Clerk. Also present were

PCSO.R.Best and one member of the public.


la. To receive and consider apologies

Apologies were received and accepted from B.Hill and H.Roper. Apologies were also

received from B.Hannah (NCC).


lb. To receive Declarations of Interest on agenda items

None received.


2. To approve the minutes of meeting held 9/5/12 (circulated)

These had been circulated and were accepted as a true record (Prop: GD, Sec: PK).


3. Resolution re Public Participation (requests to speak on specific items)

No requests to speak on specific agenda items.


It was agreed to take item 12 next — see minute further on.


4. Finance:

(a) To approve invoices for payment and note bank balances:

C.Allen £90.00, (Bus shelter cleaning),P.Bullimore £281.40,(net salary),

HMRC £l6.80 (tax on salary), W.Runton Scouts £25.00, (hire of hall),

P.Bullimore £52.00, (Admin exps), Morston PC £9.53 (photocopying),

Secret Gardens £110.00, (Grass verge cutting),

NNDC £911.04 (dog bin emptying).

The above payments, scheduled on the agenda, were approved (Prop: MW, Sec: MR)

The bank balances were as follows :— A/C 10162132 £5110, A/C 10162140 £5700.

The Clerk asked members to note the following :- (a) The NCC grass cutting subsidy

had been received, 15900.42 and (b) E-on had informed the Clerk that there had been

an undercharge on the CCL for a considerable time but they would be waiving this

debt of £339.09. However there would be a VAT adjustment which needed to be paid

to E-on and then reclaimed from HMRC.

(b) To approve the Financial & Governance Statements to 31/3/12

Following a brief summary from the Clerk members approved the statements and the

Chair duly signed sections 1 and 2 of the Annual Audit Returns (Prop: MR, Sec: RB).

The returns would now be subject to internal and external audit. A notice of electors

rights had been placed on the notice board. »

(c) To note Parish Council’s Insurance renewal (RB)

RB informed members that the renewal had continued with A—on Insurance who had

given the PC a reduction on the original premium. Members thanked RB for all his

work regarding this matter. .

(c) To consider Audit Comm.consultation on appointment of External


No objections to Mazars as internal auditors therefore no response required.






(d) To confirm appointment of Internal Auditor (S.Meakin) for 2012/13.

Mr.S.Meakin was appointed Internal Auditor for 2012-13 (Prop: GD, Sec: DT).

(e) To consider renewal of electricity supply contract w.e.f. July, 2012.

Following receipt of quotations from E-on for a 12, 24 or 36 month contract members

agreed to accept the 36 month period and instructed the Clerk to proceed accordingly.

(Prop: DT, Sec: PK — agreed). The contract, commencing 1/7/12, fixed the price at

10.955p per kwh with the cost ofthe contract over 3 years amounting to £7,457.

(£2485 per annum).

(i) To consider request from Church for f’mancial assistance towards new


The Clerk informed members that parish councils had no powers to contribute

towards the upkeep of the actual church and therefore would have to class this as a

section 137 payment if they wished to proceed. He reminded members that s.137

expenditure has to be considered as in the interests of the parish or its inhabitants and

would produce a benefit commensurate with the expenditure involved. Members were

in agreement that they wished to contribute but asked the Clerk to obtain further

details about the screen and place the matter on the next agenda.


5. Planning:

(a) To note decisions/information received from NNDC since last meeting

The Clerk had no further news regarding the appeal re dwelling nr. 4, Meadow Cotts.

(b) To consider planning applications received since agenda printed

None received.

(c) PF/12/0535: Increase in height of borehole cover at water works


Members agreed no objections to this application (Prop: RB, Sec: MK)

(k) To further consider Affordable Housing

No further news to report.

(1) To consider PCs responsibilities re the AONB.

RB expressed concerns at the size of the new signs outside the entrance to the stone

pits and suggested to members that the Clerk writes to NNDC Planning Enforcement

bearing in mind that this is in an AONB. This was agreed (Prop: RB, Sec: DT).


6. Highways and Footpath Matters. (incl. road signs, & mtce of footpaths)

The Clerk drew members attention to the following :-

Sign cleaning: Papers has been received from Norfolk CC and it was agreed that the

Clerk sends details of the work to our grass cutting contractor who had expressed an

interest in carrying out the work. To be discussed at next meeting.

Footpaths/Rights of Way: waiting for further information from Norfolk CC (the Clerk

was instructed to contact the CPRE regarding this matter).

Grass area, Caxton Pk: waiting for further information from NNDC.

Drain adjacent to 48, Abbey Pk: Reported to NCC Highways requesting inspection.

Mrs.Roffe thanked all those who had turned out for the Village Clean-Up on 23/5/12.

She hoped that litter clearance would become a regular event.


7. Meetings & Conferences (to receive reports and announcements)

The Clerk continued a place had been booked at the NALC Summer Conf. for MK.

The Clerk had attended a training course on the General Power of Competence and

would be circulating information to members. He was hoping to extend his CILCA

qualification to cover this later in the year.



PK reported on the latest position regarding the Upcher Community Partnership and a

report would be circulated to members.


8. PC Assets:

(a) To receive verbal report re lighting by the Clerk.

The Clerk had instructed the contractors to replace all 5 obsolete lights and instigate

an electrical testing programme covering 50% of the lights in the first year. An urgent

matter (leaning/loose light nr.37 Regis Ave) had been dealt with following the Chairs

instructions. Members approved the Chairs action (Prop: DT, Sec: PK). The Clerk had

reported a street light out east of the garage on the Al49.

(b) To receive update on restoration of the plaques in the Village


The work was nearly complete and should be finished by the end of next week.

(c) To receive report regarding repair of seat around the Village Sign (DT)

DT hoped to complete the work soon.


9. To further consider outdoor exercise equipment (from APM)

Following negative responses from the Annual Parish Meeting and the Newsletter

article it was agreed to forget this matter and remove it from the agenda. The Clerk

had spoken with the secretary of the Harry Dawson Playing Field in Weybourne who

had stated that they were disappointed with the lack of use of their adult exercise eqmt


10. Quality Parish Status & Governance

(a) To further consider June Qtly.Newsletter

The Accounts and Annual Report would be the main articles in this edition. An item

regarding the village clean—up with photograph would also be included.


11.To receive reports from District & County Councillors

No councillors in attendance.


12. Sect.17, Crime & Disorder Act (incl.Police Report & SNAP agenda items)

PCSO.R.Best reported that the police had received nine calls since the last meeting

and she expressed concerns regarding one of them which related to criminal damage

to cars in Sheringwood. She informed members that the current three local priorities

for the SNT were (a) misuse of St.Peters Road, a one-way street (b) drinking alcohol

in the town centre and (c) anti-social behaviour around the Station Approach putting

green. At the PC’s request she agreed to remind the traffic wardens from West

Norfolk about the problems associated with parking on car boot days. The Chair

thanked her for the report. GD reported he was forming a Homewatch Grp (Regis Av)


13. To receive Correspondence (not included in agenda items above)

The Clerk drew members attention to the following :- Your Norfolk mag., Thank—you

letter from the CAB., acknowledgement from A-on lnsurance, CPRE Newsletter, and

the NNDC Outlook magazine.


14. Resolution re Public Participation (comments/other matters)

Prop: DT, Sec: MK — if space available, an article on dog bins goes in the newsletter.


15. To confirm date of next meeting – future agenda items

This was confirmed for Wed.11th July, 2012. (7pm)





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