BEESTON REGIS PARISH COUNCIL
Minutes of the meeting held on Wednesday, 11th July, 2012 at the Scout HQ., Cromer Road, Beeston Regis – 7pm.
Present: M.Knowles (Chair), M.Church, Mrs.M.Roffe, D.Thompson, G.Dyson, Mrs.M.Wright, C.Goodwin, R.Beckley and the Clerk. Also present were two members of the public.
1a. To receive and consider apologies
Apologies were received and accepted from P.Kemp, B.Hill, and H.Roper. Apologies were also received from B.Hannah (NCC).
1b. To receive Declarations of Interest on agenda items
2. To approve the minutes of meeting held 13/6/12 (circulated)
These had been circulated and were accepted as a true record. (Prop: GD, Sec: MR)
3 . Resolution re Public Participation (requests to speak on specific items)
No requests to speak on specific agenda items.
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, (Bus shelter cleaning),P.Bullimore £281.40,(net salary),
HMRC £16.80 (tax on salary), W.Runton Scouts £25.00, (hire of hall),
P.Bullimore £50.50, (Admin exps), F.Davies £300.00 (restoration of plaques)
Secret Gardens £110.00, (Grass verge cutting), E-on £945.76 (VAT u/charged)
T.T.Jones Electrical £515.94 (electrical testing etc.) S.Meakin £65.00 (int audit)
T.T.Jones Electrical £1902.84 (new lights etc.)
The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: RB) The bank balances were as follows :- A/C 10162132 £3,929 and A/C 10162140 £6,152. The Clerk asked members to note the following (a) bottle bank monies (£451.77) had been received from NNDC (b) the VAT refund had been received from HMRC – £643.29 (c) the grass cutting subsidy, receivable from NCC, had been increased by 4.8% in 2012-13 (d) the electricity contract with E-on was agreed and signed immediately following last months meeting.
It was agreed, following a suggestion by RB, that the Clerk enquires of the urgency of the remaining electrical testing following repairs being required on some of the first half of the stock that had been checked.
(b) To note Internal Auditors Report re Financial Statements to 31/3/12
The report was read by the Clerk and noted by members.
(c) To consider request from Church for financial assistance towards new screen
Further details had been circulated to members and it was agreed, using Section 137, that the sum of £250 be donated (Prop: DT, Sec: MW). The Clerk would write to the BRPCC enclosing a cheque and requesting that a list of donors names be recorded/displayed.
(a) To note decisions/information received from NNDC since last meeting
The Clerk reported the following :-
Ref: 0457 Extension at Foxhill, Sheringwood – permission given
Ref: 0569 Forestry Shed in woods nr Silver FM – permission given
PF/11/1070 Appeal re dwelling nr 4, Meadow Cottages – appeal upheld
The Inspectors detailed decision re the appeal on PF/11/1070 would be circulated.
(b) To consider planning applications received since agenda printed
(k) To further consider Affordable Housing
No further news to report
(m) To consider PCs responsibilities re the AONB.
The Clerk reported the following :-
NNDC (Planning Enforcement) had not replied in respect of the stonepits signage.
There was no further news regarding enforcement action on the Britons Lane property
RB spoke briefly about changes to a piece of land adjacent to the old lay-by near the Sheringham boundary – noted by members.
6. Highways and Footpath Matters. (incl. road signs, & mtce of footpaths)
Sign Cleaning: Secret Gardens (grass cutting contractors) had confirmed that they would be willing to take on the sign cleaning for the parish, as outlined in information and guidance from Norfolk CC, at a cost of £120 pa. Members agreed to accept this quotation and the Clerk was instructed to inform Secret Gardens accordingly. The Clerk would also return the NCC agreement confirming that the PC would now be responsible for sign cleaning which would be subsidised by NCC Highways Dept.
Footpaths/P.R.O.W: The CPRE would be inviting parish councils to a meeting in September to discuss a way forward and give further advice to all interested parties.
Following discussion it was agreed to send letters to all property owners in Church Close backing on to FP17 reminding them of their responsibilities in respect of keeping paths clear. A letter would also be sent to Network Rail who had responsibilities regarding overgrowth on to FP17.
Grass area, Caxton Park: Still waiting for further information from NNDC
7. Meetings & Conferences (to receive reports and announcements)
The Chair reported on another good Summer Conference run jointly by NALC and the SLCC. Information obtained would be circulated.
Norfolk RCC’s AGM clashed with tonights meeting – noted.
8. PC Assets:
(a) To receive verbal report re lighting by the Clerk.
The Clerk reported that all 5 obsolete lights had been replaced and the first half of the electrical testing programme had been completed. The Clerk had reported (to the contractors) a light out near Skara Brae on the A149 and also a problem with a light flickering adjacent to 78, Abbey Park. – noted by members.
(b) To receive update on restoration of the plaques (Village Sign/Shelter)
Work had been completed and the Clerk had received favourable comments regarding the restored plaques. Pictures had been placed on the website by CG. It was agreed the Clerk writes to Fiona Davies complimenting her on the work.
(c) To receive report regarding repair of seat around the Village Sign (DT)
DT reported that the work was nearly finished.
9. To note report/thank you letter from Robyns Rd residents re Jubilee celebrations
This report had already appeared in the Newsletter and was noted by members.
10. Quality Parish Status & Governance
(a) To consider & adopt a new Code of Conduct, 2012 (circulated)
NALC’s recommended code had already been circulated to members and it was agreed to adopt this using the template provided without amendment. The new Code of Conduct, 2012, as adopted by Beeston Regis PC, would be placed on their website.
(b) To consider & note new “Disclosable Pecuniary Interests” (enclosed)
The Clerk reminded members that their spouse/partners interests now had to be included and DPIs would now be published on the NNDC website. All members present handed their completed forms to the Clerk for transmission to the NNDC Monitoring Officer.
(c) To review Financial Regulations and Standing Orders.
It was agreed to circulate a copy of the FRs and SOs and discuss these at the next meeting.
11. To receive reports from District & County Councillors
B.Hannah (NCC) had submitted a brief report which would be circulated to members.
12. Sect.17, Crime & Disorder Act (incl.Police Report).
No police officers in attendance. GD reported that he had formed a Neighbourhood Watch Group in his part of Regis Avenue (approx 12 properties). The Chair said that this was a good start and a small article might be placed in the next newsletter to encourage more people to participate.
13. To receive Correspondence (not included in agenda items above)
The Clerk drew members attention to the following :- Norfolk RCC Signpost and NNDC agenda and minutes. To be circulated.
14. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec: MC – agreed: a parishioner asked for confirmation that Network Rail would receive a letter regarding the overgrown footpath (FP17). Members were asked to note a Summer Fair at Beeston Hall School on 26th August being run by the Classic Car Club.
15. To confirm date of next meeting – future agenda items
Confirmed for Wed.8th August, 2012 (7pm)
RB offered his apologies for this meeting.
Clerk. 5/7/12. (01263 822864)
Note: Parish Council Surgery at 6.45pm 24, Beech Ave., Sheringham.