BRPC Minutes April 2013


Minutes of the meeting held on Wednesday, 10th April, 2013  at the Scout HQ., Cromer Road, Beeston Regis    7pm.

Present: M.Knowles (Chair), M.Church, Mrs.M.Roffe, D.Thompson, P.Kemp, Mrs.M.Wright, C.Goodwin, B.Hill, and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC), PCSO.Bridges and 4 members of the public.

1a. To receive and consider apologies

Apologies were received and accepted from G.Dyson, H.Roper, and R.Beckley.

 1b. To receive Declarations of Interest on agenda items

No interests declared.

 2.  To approve the minutes of meeting held  13/3/13  (circulated)

These had been circulated and were accepted as a true record (Prop: DT, Sec: MW)

 3 .  Resolution re Public Participation (requests to speak on agenda items)

No requests to speak on agenda items.

4.   Finance:

      (a)  To approve invoices for payment and note bank balances:

       C.Allen £70.00, (bus shelter cleaning),P.Bullimore £281.40,(net salary),

        HMRC £16.80 (tax on salary), W.Runton Scouts £25.00, (hire of hall),                         

        P.Bullimore £46.00, (admin exps), Norfolk ALC £177.13 (annual sub),

        Norfolk RCC £30.00 (annual sub)

The above payments, scheduled on the agenda, were approved (Prop: MW, Sec: MR).

Bank balances:- A/C 10162132 £1,685 & A/C 10162140 £3,839. – noted.

The Clerk informed members that the Annual Financial Returns had been received from Mazars and the NCC subsidies for grass cutting and sign cleaning had been received and banked.

(b)    To consider price and extension of grass cutting contract

It was agreed to extend the contract with Secret Gardens for a further year at a cost of £58 per cut. (Prop: MR, Sec:DT)

(c)     To consider Solicitors letter re Bank Statements (B/Regis Council No 139)

The Chair explained that a Barclays Bank Community Account statement had been received from solicitors who were dealing with a deceased persons estate and asking if the PC could give further details of what the account was held for. The words Beeston Regis Council were nothing to do with the PC and following some investigative work by RB the matter had been resolved and the solicitors informed accordingly.

5.   Planning:

(a)      To note decisions/information  received from NNDC since last meeting

The following were noted :-

(1)   PF/13/0134, Single Storey extn at 22, Hillside Rd – permission

(2)   PF/12/1403, Variation of conditions re fence at Foxhill – permission

(3)   PF/12/1157, Retention of partially constructd. dwelling at Heath Barn. This had been refused by NNDC – all related papers giving further details would be circulated.

(b)      To consider planning applications received since agenda printed.

PF/13/0386, Use of land for holding car boot sales; land off Britons Lane, Cromer Rd.

The Clerk informed members that this was an application for car boot sales on Sundays and Bank Holidays (06.30 – 14.00). It was agreed the PC had no objections but would like to bring the following points to the attention of NNDC Planning Dept.

  1. We are concerned that the amount of material dumped at the eastern edge of the field continues to increase. We feel that this has become something of an eyesore within this conservation area. We would be grateful if any extension to the licence could contain the condition that this is addressed in a proper manner.
  2. We still have ongoing concerns regarding the issue of illegal and inconsiderate parking within the village during these sales. We are mindful and extremely grateful for the efforts made by Mrs.Cook to alleviate this by amending the access and egress to the field but the problem has continued. Although it is not directly the concern of the operator, we would hope that every effort possible is made to encourage patrons to use the official parking within the field.

Taking these points into account, we have no objections to a temporary extension to the licence, perhaps for two years, so that the above issues can be monitored.

The Chair, with members permission, adjourned the meeting and PCSO Bridges

Spoke regarding the parking problems and agreed to arrange for cones to be put out on the first few car boot sale days. The Clerk would notify NNDC accordingly.  

(c)       PF/13/0328: Erectn of single storey extension at 2, Hillside Rd (circ)

It was agreed no objections to this application (Prop:PK, Sec: DT)

(d)      C/1/2013/1003: Variation of condition re Quarry (use of lagoon)

Following a report from RB it was agreed no objections to this NCC application.

(Prop: DT, Sec: PK)

(m)     To consider PCs responsibilities re the AONB.

This had been duly considered during discussion.

 Item 12 followed by items 11 and 9 were taken next – see minutes further on.

6.   Highways/Footpath matters

(a)    update on survey/reports on footpaths/public rights of way

The Clerk reported that the electrical equipment, referred to previously by the Chairman, situated adjacent to the footpath near the Priory, had been dealt with by the property owner following a letter to them from NCC Highways. The Chair requested that a further footpath survey be the subject of discussion at the next meeting.

(b)   update/consider NCC Highways P’ship scheme re LED lighting

Further quotations had been received but the PC contractors price of £320 per light was still the lowest. The result of the grant application to NCC was expected towards the end of May. Parishioners would be consulted about dimming switches following the NCC application.

(c)    to consider date & arrangements for village clean-up

It was agreed to arrange the village clean-up for Fri.17th May (meet 6.30pm at the Britons Lane car park). DT asked the Clerk to make enquiries regarding the Priory ruins (who is responsible for falling masonry, safety etc…)

(d)   To consider letter from N.Lamb MP re grit bin (Regis Ave)

GD had previously advised the clerk that his neighbours who wrote to N.Lamb MP were concerned with the footpaths and road surface in Regis Avenue rather than further grit bin provision. As winter gritting was a NCC Highways responsibility the clerk was instructed to refer this matter to the local engineer and inform N.Lamb MP accordingly.

(e)    To consider request for additional lighting on Britons Lane (nr Hillside Rd)

Because of financial constraints the PC had no plans to increase its lighting stock and the clerk was instructed to reply to N.Lamb MP (who wrote on behalf of a parishioner) accordingly.

7.   Meetings & Conferences (to receive reports and announcements)

An invitation for the Chairman to attend a Civic Service of Thanksgiving at North Walsham Church had been received (Wed.15th May). The clerk was instructed to reply informing the Leader of NNDC that the Chair was unable to attend as it clashed with the Annual Parish Meeting. PK gave a brief report re the Upcher Community Partnership which was closed on 31/3/13. He informed members that a group from the Shantymen would be running the Oddfellows Hall in the immediate future. 

8.   PC Assets:

To receive verbal report re lighting by the Clerk.

As in previous months the clerk had not reported any faults to the contractor.                                          

9.   To consider County Councillor’s Report re Ditch (PCs western boundary)

B.Hannah (NCC) summarised his report regarding responsibilities in respect of maintaining the ditch. The Chair, pointing out that Sheringham TC used to carry out this work, and referring to a map that BH and he had seen, expressed doubts with BH’s conclusions. It was agreed the clerk contacts Sheringham TC with a view to organising a meeting to progress this matter.

10. Quality Parish Status & Governance 

(a)     To further consider Qtly.Newsletter for April

It was agreed that the newsletter would advertise the annual parish meeting and the date of the village clean-up.

(b)    To consider agenda for Annual Parish Meeting and Annual Report

It was agreed the APM would follow the usual format with an emphasis on parishioner participation. The Chair would prepare the annual report.

(c)     To consider visit by a senior councillor (NNDC) and lead officer

As the NNDC Deputy Leader was in regular attendance at meetings, supported by Anthea Sweeney, it was agreed that a visit was not necessary and the clerk was asked to inform NNDC accordingly.

(d)    Review training for councillors and clerk

All councillors had received the basic training. The clerk was to extend his CiLCA qualification by completing a portfolio on the General Power of Competence. (he had already attended a training course on this subject)                                                          

11.   To receive reports from District & County Councillors

B.Hannah (NCC) reported on the following (a) the abnormal load (circus) incident in Britons Lane (b) closure of the Upcher Community Partnership (c) the poor state of the pavements in Abbey Park (d) ditch forming parish western boundary – see 9.

Mrs.A.Sweeney (NNDC) reported on the following (a) the appeal re the Bodham turbine had gone against NNDC and was upheld (b) the Planning Development Committee was discussing the Woodland Burial Site in Aylmerton tomorrow and (c) the NNDC Budget had been set. 

12. Police Report & Sect.17 Crime & Disorder Act.

PCSO.Bridges reported on the following :-

(a)    Surveys of properties regarding crime reduction are free

(b)   No crime to report since the last meeting

(c)    The circus vehicles incident in Britons Lane (abnormal load). 

13.   To receive Correspondence (not included in agenda items above)

The following was brought to the attention of members and would be circulated.

(a)    Norfolk RCC Signpost magazine

(b)   NCC Your Norfolk magazine.

14.   Resolution re Public Participation (comments/other matters)

Prop: BH, Sec: DT and agreed – meeting adjourned – It was reported that footpath FP17 had been cleared of debris – gate at east end of FP17 needs repair or removal (clerk to enquire with NCC)    meeting re-opened.

15.   To confirm date of next meeting – future agenda items

This was confirmed for Wed.8th May, 2013 (7pm)

Annual Parish Meeting Wed.15th May, 2013 (7pm)

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