BRPC Minutes May 2013


Minutes of the Annual Parish Council Meeting held on Wednesday, 8th May, 2013  at the Scout HQ., Cromer Road, Beeston Regis    7pm.

Present: M.Knowles (Chair), Mrs.M.Roffe, D.Thompson, G.Dyson, Mrs.M.Wright, C.Goodwin, R.Beckley, B.Hill and the Clerk. Also present were B.Hannah (NCC) and two members of the public.

1a. Election of Chairman & Declaration of Acceptance of Office

Mike Knowles was elected Chairman for the coming year and duly signed his Declaration of Acceptance of Office in the presence of members.(Prop: DT, Sec: MR)

1b. Election of Vice-Chair:  Declaration of Acceptance of Office

Roy Beckley was elected Vice-Chairman for the coming year and also signed his Declaration of Acceptance of Office in the presence of members (Prop:MK, Sec: GD)

1c. To receive and consider apologies

Apologies were received and accepted from M.Church, H.Roper and P.Kemp. Apologies were also received from Mrs.A.Sweeney (NNDC).

1d. To receive Declarations of Interest on agenda items

No interests declared.

2.  To approve the minutes of meeting held  10/4/13  (circulated)

These had been circulated and were accepted as a true record (Prop:DT, Sec: MK)

3.  Resolution re Public Participation (requests to speak on agenda items)

No requests to speak on agenda items.

Items 11 and 6(f) were taken next on the agenda – see appropriate minute.

4.   Finance:

      (a)  To approve invoices for payment and note bank balances:

       C.Allen £70.00, (bus shelter cleaning),P.Bullimore £286.80,(net salary),

        HMRC £11.40 (tax on salary), W.Runton Scouts £50.00, (hire of hall),                         

        P.Bullimore £51.40, (admin exps), Aon UK Ltd £490.01 (Insurce premium)

        T.T.Jones Electrical £344.52 (electrical testing), Secret Gdns £116.00 (grass)

The above payments, scheduled on the agenda, were approved (Prop:DT, Sec:MK)

Bank balances, A/C 10162132 £1761 & A/C 10162140 £10839    noted.

(b)    To receive Report from RB and consider Insurance Review

RB’s report was received and accepted by the PC. The Declaration by members in respect of the policy was noted and councillors could contact the Clerk with any information that was relevant for onward transmission to A-on Insurance. RB was again thanked for his work on the insurance review.

(c)     To confirm Bank Mandates for 2013-14

The following were confirmed (Prop: MR, Sec: GD) :-

T.T.Jones Electrical (monthly standing order £67.11) and E-on (mthly DD, £264.73)

5.   Planning:

(a)      To note decisions/information  received from NNDC/NCC since last meeting

The following were noted :-

PF/13/0328: Erectn of single storey extn at 2, Hillside Road – permission.

APP/Y/2620/A/12/2184043: Wind turbine at Bodham – appeal allowed.

ENF/1344: Temp Stop Notice on land at Heath Barn, Britons Lane regarding Importing and depositing of waste.

It was agreed to circulate this information.

(b)      To consider planning applications received since agenda printed

PF/13/0514: Single storey rear extension at Breckland, Sheringwood. It was agreed no objections to this application. (Prop: GD, Sec: BH)    

(c)       C/1/2012/1015: B/Regis Quarry, Determination of conditions, First Review

(d)      C/1/2013/1005: B/Regis Quarry, Retrospective app., To allow bulk deliveries

RB had studied the extensive documents relating to these NCC planning applications and reported his concerns regarding there being no mention of the further allocation MIN69 (proposed new site). He thought the reports to be flawed because of this omission. He also wished for advanced signage on the A148 in respect of weight restrictions in Britons Lane. It was agreed to draft a reply to NCC based on RB’s report. 

(m)     To consider PCs responsibilities re the AONB

This had been duly considered during previous discussions.

6.   Highways/Footpath matters

(a)    update on survey/reports on footpaths/public rights of way

It was agreed the same people would survey the footpaths again and hopefully collect further information to be used in a UEA survey as well as repeating the previous exercise.

(b)   update on NCC Highways P’ship scheme re LED lighting

The outcome of the grant application to NCC was still awaited.

(c)    to note report re maintenance of Priory ruins

The Clerk reported that the NCC Historic Environment Officer was fully aware of the fallen masonry and the appropriate areas were to be fenced off. They were still awaiting funding before they could appoint contractors to make good the ruins. The full e-mail would be circulated to members.

(d)   To note Highways Rangers visit

The Highways Rangers were visiting the parish week commencing 3/6/13.

(e)    To consider purchase of small gritting machine

It was agreed not to purchase a gritting machine.

(f)    To note police response re no waiting cones on car-boot days

The large number of cones were not used at the recent sale as had been discussed at the last meeting (minute 5a) as PCSO Bridges stated that it had been decided to undertake extensive foot patrols. Her e-mail of 8th May stated that she had met with organisers on the morning of the sale and they were very helpful in getting a few cones placed and during her attendance there was no major problems for parking or for the general passage of traffic. Some members thought that there had been too many cars parked in some areas and this was creating difficulties for other road users, but the Chair pointed out that this was not illegal parking and drivers could only be encouraged to use the field car park. The Clerk, assisted by the Chair, would reply to the police stating that this was still a work in progress and the council would be grateful for any future assistance that they may be able to offer.  

(g)   To consider repair of gate on footpath FP17

Norfolk CC Highways had asked for the PC’s opinion as to whether a gate was necessary at this location. It was agreed, for safety reasons, that a gate was required and the Clerk would reply accordingly. He was also asked to request that a gate and not staggered barriers be installed.

(h)   To consider request from parishioners re crossing facility nr bus shelter

A letter, supported by a small petition, had been received from a parishioner requesting a pedestrian crossing adjacent to the bus shelters on the A149. It was agreed that this matter be referred to NCC Highways and the letter writer informed accordingly.

(i)     To receive update re drainage ditch (PC western boundary)

A letter dated 18/4/13 had been received from Sheringham Town Council stating that a meeting can be organised in a couple of weeks to try and progress this matter    noted.

7.   Meetings & Conferences (to receive reports and announcements)

The Coastal Issues Forum on 7/5/13 had been cancelled (next meeting 2/7/13).

GD reported on his attendance at the Sheringham Society AGM. The society was running well and recruitment becoming easier.

8.   PC Assets:

(a)    To receive verbal report re lighting by the Clerk.

No faults had been reported to the contractor since the last meeting    noted.

9.   To note & consider report from contractors re Street Lighting

In summary this report brought bad news for the PC with 14 lights needing some sort of attention and 14 more now obsolete. DT agreed to check the situation and the Clerk would supply him with a copy of the contractors report. It was felt by members that the outcome of the grant application for new LED lights was required before proceeding/acting on this report.

10. Quality Parish Status & Governance 

(a)     To consider annual Asset Inspection

DT would again carry out the inspection and report back to members.

(b)    To further consider arrangements for Annual Parish Meeting.

MR and MW kindly agreed to provide refreshments as in previous years. Agendas and posters had been published and it was agreed to deliver flyers advertising the meeting in the next few days.

11.   To receive reports from District & County Councillors

B.Hannah (NCC) spoke on the following :-

(a)    he was happy to work with the PC regarding the pedestrian crossing request.

(b)   he requested that a seat in the glass bus shelter be considered.

(c)    he informed members that this was the time to press for an access to the quarry straight from the A148.

12.   Police Report & Sect.17 Crime & Disorder Act.

PCSO.Bridges submitted a report regarding parking during car boot sales (see 6f)

13.   To receive Correspondence (not included in agenda items above)

A copy of NNDC agenda (24/4) and minutes (27/2) would be circulated.

14.   Resolution re Public Participation (comments/other matters)

Prop: BH, Sec: DT, – agreed – meeting adjourned – it was pointed out that dropped kerbs near the old rectory might make it easier for pedestrians to cross the A149 – referring to the car boot field it had been noticed that efforts had been made to tidy the east side and the car park was nearly full during the last sale.

15.   To confirm date of next meeting – future agenda items

This was confirmed for Wed.12th June, 2013 (7pm)

Annual Parish Meeting on Wed.15th May, 2013 (7pm)

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