BRPC Minutes September 2013


Minutes of the meeting held on Wednesday, 11th September, 2013, at the  Scout HQ., Cromer Road, Beeston Regis    7pm.

Present: R.Beckley (Chair), D.Thompson, G.Dyson, Mrs.M.Wright, C.Goodwin, and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies

Apologies were received and accepted from M.Knowles, H.Roper, Mrs.M.Roffe, B.Hill, P.Kemp, and M.Church. Apologies were also received from B.Hannah (NCC) and PCSO.G.Bridges.

1b. To receive Declarations of Interest on agenda items

No interests declared.

2.  To approve the minutes of meeting held  14/8/13  (circulated)

These had been circulated and were accepted as a true record. (Prop: DT, Sec: MW)

3 .  Public Participation (requests to speak on agenda items)

No requests to speak on specific agenda items.

It was agreed to take item 6(b) next in view of the T.T.Jones Elect. Invoices (see 6b)

4.   Finance:

      (a)  To approve invoices for payment and note bank balances:

       C.Allen £70.00, (bus shelter cleaning),P.Bullimore £286.60,(net salary),

        HMRC £11.60 (tax on salary), W.Runton Scouts £25.00, (hire of hall),                         

        P.Bullimore £55.60, (admin exps), T.T.Jones Elect.£11592.72 (30 LEDs)

        Secret Gdns £116.00 (grass cutting), T.T.Jones Elect. £1642.08 (4 LEDs)

The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: MW).

The cheques payable to T.T.Jones Electrical would not be released by the Clerk until sufficient funds had been received (NCC grant or NNDC second half years precept).

Bank balances :- A/C 10162132 £2100, A/C 10162140 £7838    noted.

(b)    Appointment of Internal Auditor for 2013/14.

It was agreed to appoint Mr.S.Meakin for another year (Prop: RB, Sec: DT)

(c)     To note External Auditors (Mazars) report for 2012/13

The Clerk read what was another satisfactory report to members.

5.   Planning:

(a)      To note decisions/information  received from NNDC/NCC since last meeting

The following were noted :-

PF/13/0654; Retention of Agricultural Storage Building nr Hall Farm – permission.

PF/13/0687; Picket fence at 59, Priory Close – a copy of an e-mail to the applicant from NNDC explaining the District Council’s decision and position had been received. With members agreement the Chair adjourned the meeting to allow the applicant to summarise the position todate. The Chair stated that a compromise was needed in respect of this case and reminded members that if the applicant appealed the PC would have an opportunity to comment further to the Planning Inspectorate.

(b)      To consider planning applications received since agenda printed

None received.    

(c)       PF/13/0998; Erection of extns & porch at 14, Abbey Park (circ)

It was agreed no objections to this application. (Prop: RB, Sec: DT). 

(m)     To consider PCs responsibilities re the AONB.

This had been duly considered. The Chair gave a brief update regarding the groundworks application at Craig Nos, Sheringwood.

The Clerk informed members that work had begun on the Priory Ruins.

6.   Highways/Footpath matters

(a)    update on survey/reports on footpaths/public rights of way

The second walk and survey was still to be carried out.

(b)   update on NCC Highways P’ship scheme re LED lighting

The Clerk summarised the position todate. The PC had agreed to purchase 34 LEDs at a cost of £320 per unit (£10,880) and the NCC grant covers up to a maximum of 30 LEDs at 75% of their cost; therefore the PC receives a grant of £7,200 (30 x £240).

VAT is not relevant and had already been recovered from HMRC. The invoices from T.T.Jones Electrical (see 4a) amounted to £13,234.80 which included sundry charges for disposal of the old units, testing, and moving some of the newer stock of the old type of lights to Caxton Park as well as the 34 LEDs.  VAT had been recovered (£2,205.80) and the NCC grant (£7,200.00) was expected  shortly leaving a cost to the PC of £3,829.00  This was noted by members. The Clerk also informed members that the final grant application pack had been submitted on 9/9/13 to the Sheringham Shoal Fund for the remaining 24 lights. (answer expected in November). The Clerk had also applied for a new unmetered supply certificate from UK Power Networks now that 34 LEDs had been installed so that the PC could enjoy lower bills from E-on and a large reduction in the carbon footprint.

(c)    To receive update on repair of gate on footpath FP17

The Clerk had nothing further to report.

(d)   To receive update re drainage ditch (PC western boundary)

The Clerk had nothing further to report

(e)    To note & consider final consultation re new coast path (circ)

The Chair, declaring an interest and having studied the reports, stated that a new revised path for Beeston Regis would have to be found as the cliff erodes. A path on a crumbling clifftop is flawed and the Chair gave the imminent disappearance of the beck area at the west end of the caravan site as a good example of this. RB produced a map showing a route going inland using existing paths/rights of way which could be adopted as the coastal path and from which there are always views of the sea. Members agreed and a response would be sent to Natural England asking for this  route to be chosen as the new coast path or have it already recorded as the alternative

Route as and when erosion creates the need to redirect the cliff-top path. (Prop: DT, Sec: GD).

7.   Meetings & Conferences (to receive reports and announcements)

The Clerk reported the following :-

Dereham, Watton & Holt CAB – AGM on 18/9/13. – noted

Norfolk ALC – AGM – Swanton Morley on 5/10/13 (10.30am) – noted

Nfk Coast Partnership – Annual Conference – Kings Lynn on 3/10/13, 9.30am – noted

NNDC – Monitoring Officer visit re Standards – agreed members attend NNDC.

GD reported attendance at a meeting of the Sheringham Society

8.   PC Assets:

(a)    To receive verbal report re lighting by the Clerk

The Clerk reported the successful installation of 34 LEDs. The contractors will be replacing the tape with metal ties on lighting columns a.s.a.p.

9.   To further consider a seat next to glass bus shelter.

The Clerk had been informed that a written application had to be submitted as the proposed site formed part of the highway. The bench seats from Glasdon’s including fixing started at approx. £260 with the majority in their catalogue being £300 plus. A local trader had submitted  prices of £156 (all timber) and £186 (metal frame and timber slats – as the seat opposite Church Close) which members would consider after the relevant permission was received from NCC Highways.

10. Quality Parish Status & Governance 

(a)     Review of Internal Audit procedures carried out by members

The present system was considered satisfactory.

(b)    To consider quarterly newsletter (Sept.13)

The following were noted for possible inclusion :- article re LEDs on front page, item from the Church, reminder re the Energy Box being available for use by the public being kept at the stone pits office, item re the local charity, note re the Priory Ruins being repaired and a reminder about dog fouling.

11.   To receive reports from District & County Councillors

No councillors present.

12.   Police Report & Sect.17 Crime & Disorder Act.

A report via e-mail stated that no crimes had been recorded since the last meeting.

13.   To receive Correspondence (not included in agenda items above)

The Clerk drew attention to the following :- (a) request for donation from N.Nfk Community Transport (refer to APM) (b) Nfk RCC magazine Signpost (c) various information from NALC (drop in cafes, training, & Sheringham Shoal Newsletter)

14.   Resolution re Public Participation (comments/other matters)

Prop: DT, Sec: RB – agreed – adjourned – an open day at the stone pits was being planned; reminder re dog fouling article for the newsletter – meeting re-opened.

15.   To confirm date of next meeting – future agenda items

This was confirmed for Wed. 9th October, 2013. A request to purchase further bulbs to be planted on the green was to be placed on the agenda

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