BRPC Minutes October 2013


 Minutes of the meeting held on Wednesday, 9th October, 2013, at the    Scout HQ., Cromer Road, Beeston Regis    7pm.

Present: M.Knowles (Chair), Mrs.M.Roffe, D.Thompson, G.Dyson, Mrs.M.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies

Apologies were received and accepted from B.Hill, H.Roper, P.Kemp, and M.Church.

Apologies were also received from PCSO.Bridges.

1b. To receive Declarations of Interest on agenda items

No interests declared.

2.  To approve the minutes of meeting held  11/9/13  (circulated)

These had been circulated and were accepted as a true record (Prop: DT, Sec: GD)

3 .  Public Participation (requests to speak on agenda items)

No requests to speak on specific agenda items.

4.   Finance:

      (a)  To approve invoices for payment and note bank balances:

       C.Allen £70.00, (bus shelter cleaning),P.Bullimore £286.80,(net salary),

        HMRC £11.40 (tax on salary), W.Runton Scouts £25.00, (hire of hall),                         

        P.Bullimore £54.40, (admin exps), T.T.Jones Elect.£71.10 (maintce of lights)

        Secret Gdns £116.00 (grass cutting), Mazars £120.00 (external audit, 2013)

The above payments, scheduled on the agenda, were approved (Prop: RB, Sec: MR)

Bank balances :- A/C 10162132 £3200, A/C 10162140 £8314 – noted.

The Clerk asked members to note that the following receipts had been banked :- NCC grant re LEDs £7200, NCC grass cutting subsidy £972, Morston PC £57 re SLCC Subscription, NNDC precept £7001 and HMRC  VAT refund £2205.

(b)    Preparation/Initial discussion re Budget/Precept 2014/15

Members noted that the budget process was imminent and the precept figure would have to be sent to NNDC.

(c)     To consider request for contribution towards upkeep of Graveyard.

As in the previous financial year it was agreed to donate the sum of £450. (Prop: DT, Sec: RB)

(d)    To consider purchase of more flower bulbs for village green

It was agreed to purchase bulbs up to the value of £50 and MR would make the appropriate arrangements (Prop: RB, Sec: GD)

5.   Planning:

(a)      To note decisions/information  received from NNDC/NCC since last meeting

No decisions or information had been received.

(b)      To consider planning applications received since agenda printed

None received.


(c)       PF/13/1031; Erection of extension etc. at The Orchard, Sheringwood

Members agreed no objections to this application (Prop: RB, Sec: DT)

(m)     To consider PCs responsibilities re the AONB.        

This had been considered.

6.   Highways/Footpath matters

(a)    update on survey/reports on footpaths/public rights of way

The Chair reported that the second survey would probably be carried out next month. It was agreed to remove this item from the agenda. RB informed the Clerk that the hedge, surrounding the grass area on Caxton Park, needed cutting back as it was a hazard to pedestrians.

(b)   update on NCC Highways P’ship scheme re LED lighting

The Clerk informed members that an answer regarding the Sheringham Shoal grant application (for the remaining 24 lights) was expected in November. A revised unmetered supply certificate had been obtained from UK Power Networks following the installation of 34 LEDs and submitted to E-on. The PC was already enjoying a reduction in its energy bill. It was noted that next years NCC Highways Partnership Scheme would specifically exclude grants for LEDs. RB suggested members might like to consider a programme of installing the remaining 24 LEDs, when forming the next budget, even if the Sheringham Shoal grant application failed. There was also the possibility of applying for further grants.

(c)    To receive update on repair of gate on footpath FP17

The Clerk thought that the work, to be carried out by NCC Highways, would be started soon. He would request further information from them.

(d)   To receive update re drainage ditch (PC western boundary)

There was no further news regarding the meeting that Sheringham TC was to arrange (as per their letter April, 2013). It was agreed to remove this item from the agenda.

7.   Meetings & Conferences (to receive reports and announcements)

The Clerk reported the following :-

NCC Budget Consultation meetings; Swaffham (22/10) and County Hall (24/10)

NALC Autumn Seminar; Sandringham (6/11) – MK to attend, cost £35 (RB, MR)

RB reported on his attendance at the Coastal Issues Forum on 1/10/13. He was concerned that not much time was given to the new coastal path consultation from Natural England. He informed members that the beaches are moving a great deal more than usual.

GD reported on his attendance at the Sheringham Society. It had been a good year for attendances at their venues.

GD expressed concern that he would not be able to attend all the SNAP meetings and if a replacement member attended they would not automatically be able to vote. The Clerk would make enquiries with the police regarding the voting procedure.


8.   PC Assets:

(a)    To receive verbal report re lighting by the Clerk

The Clerk informed members that two of the old lights (near 29, Caxton Pk and adjacent to Skara Brae on the A149) had been reported to the contractors since the last meeting.



 9. To further consider a seat next to glass bus shelter.

It was agreed, following permission from NCC Highways, to accept the quotation from Ed Farrow in the sum of £186 for the bench seat.(metal base and wooden slats)

This price included fixing. (Prop: DT, Sec: RB)

10. Quality Parish Status & Governance 

(a)     To review Clerks Salary & Contract

It was agreed that RB looks at this and report back to the next meeting.

(b)    To review Financial Regulations & Standing Orders

Copies of the FRs and SOs would be circulated and considered at the next meeting.

(c)     Revisit & Review Register of Interests

The Clerk would circulate a copy of the Code of Conduct and interests guidance for consideration at the next meeting.


11.   To receive reports from District & County Councillors

No councillors present.

12.   Police Report & Sect.17 Crime & Disorder Act.

The Clerk informed members that there had been no recorded crimes since the last meeting and he would circulate the e-mailed report.

13.   To receive Correspondence (not included in agenda items above)

The Clerk drew attention to the following :- (a) NNDC agenda/minutes (b) acknowledgement from Natural England re PC’s Coast Path response (c) letter from proprietor of car boot sales (to be acknowledged) (d) NALC’s Annual Report.

All the above to be circulated.

14.   Resolution re Public Participation (comments/other matters)

Prop DT, Sec: MK – agreed – adjourned – no comments.- re-opened

15.   To confirm date of next meeting – future agenda items

This was confirmed for Wed.13th November, 2013.

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