BRPC Minutes November 2013


Minutes of the meeting held on Wednesday, 13th November, 2013, at the Scout HQ., Cromer Road, Beeston Regis – 7pm.

Present: R.Beckley (Chair), Mrs.M.Roffe, G.Dyson, Mrs.M.Wright, C.Goodwin andthe Clerk. Also present were B.Hannah (NCC) and 5 members of the public.

la. To receive and consider apologies

Apologies were received and accepted from B.Hill, H.Roper, M.Church, M.Knowles,

P.Kemp and D.Thompson. Apologies were also received from PCSO.Bridges.

lb. To receive Declarations of Interest on agenda items

RB declared a personal interest in 5(b) — PF / 13/ 1273; Kingswood Centre application.

2. To approve the minutes of meeting held 9/10/13 (circulated)

These had been circulated and were accepted as a true record (Prop: GD, Sec: MW)

3. Public Participation (requests to speak on agenda items) .

A parishioner asked to speak on 5 (b) — PF / 13/ 1273, Kingswood Centre.

4.  Finance:

(a) To approve invoices for payment and note bank balances:

C.Allen £70.00, (bus shelter cleaning),P.Bullimore £286.60,(net salary),

HMRC £1 1.60 (tax on salary), W.Runton Scouts .5525.00, (hire of hall),

P.Bullimore £49.60, (admin exps), information Commissioner £35.00 (reg.fee)

Secret Gdns £116.00 (grass cutting), RBL Poppy Appeal ..£25.00 (wreath),

NALC £22.00 (councillors guides), S.Meakin £44.27 (ink & paper).

The above payments, scheduled on the agenda, were approved. (Prop: MR, Sec: MW)

Approval also included the payment to Emcy for flower bulbs in the sum of 1234.98.

Bank balances- A/C 10162132 £108.27 DR., A/C 10162140 £10315.00.

(b) To note revised date for decision re Budget/Precept 2014/15

NNDC had informed parish councils that precept forms had to be retumed by 6/1/ 14.

The Clerk would prepare working papers and notes for the December meeting.

(c) To note/consider Norfolk CC. Budget/Savings (Putting People First)

It was agreed to circulate papers and discuss at the next meeting. Norfolk CC website

gave much more information and the deadline for comments was 12/12/ 13.

5. Planning:

(a) To note decisions/information received from NNDC/NCC since last


The following were noted :— {

PF/13/0998, Extn & Porch at 14, Abbey Pk — permission given.

PF/13/1031; Extn & raising conservatory roof at The Orchard, Sheringwood — permission given.

PF/ 12/ 1 15 7; Retention of partially constructed dwelling at Heath Bam, Britons Lane.

This matter had gone to appeal following refusal by NNDC 

 (b) To consider planning applications received since agenda printed

Two planning applications had been received since the agenda was published :-

PP/13/1313; Side & front  extns to 75, Abbey Park. — lt was agreed “no objections” to

this application (Prop: MW, Sec: MR)

PP/ 13/ 1273; Construction of climbing/activity tower & zip wire at Kingswood;

The Chair gave a brief history of the Kingswood site which included various types of

disturbance to residents in Church Close. RB said that he had concerns regarding

noise, the times that the equipment could be used, lighting should not be incorporated,

the general public should not have access to the equipment and it should not become a

tourist facility. He hoped that the District Councillor for the Runton Ward would refer

this matter to the Planning Committee and not leave it as an officer decision. lt was

agreed to comment covering the points mentioned by RB and he would write the

response on behalf of the PC (Prop: MR, Sec: MW).

(c) PF/13/1189: Erectn of extn & dormer window at Lynton Lodge, Britons


Members agreed no objections to this application (Prop: GD, Sec: MW)

(d) To consider IFCAs consultation: Byelaws re marine conservation


Members agreed not to respond to this consultation.

(m) To consider PCs responsibilities re the AONB.

This had been considered.

6. Highways/Footpath matters

The Clerk asked members to note that the pot-holes near the stone pit had been

reported, the hedge, surrounding the grass area on Caxton Pk, had been cut, and the

NCC Highways Rangers were visiting the parish during week commencing 2/12/13.

(a) To note next years Norfolk CC Highways Partnership Scheme (2014/15)

LED lighting was excluded from the 2014/15 scheme when Norfolk CC would

contribute 50% to approved applications. The Clerk would circulate further details.

(b) update re LED grant application

The result of the grant application to the Sheringham Shoal Fund was expected after


(c) To receive update on repair of gate on footpath FP17

The work had been carried out and the matter would be removed from the agenda.

MR updated members on the planting of further flower bulbs.

7. Meetings & Conferences (to receive reports and announcements)

Meetings regarding the Coasthopper service had been organised by Norfolk CC :-

15/1 1/13 Sheringham Community Centre 1600 — 1730

27/11/13 Hunstanton Community Centre 1600 ~ 1730

Noted by members.

GD reported on his attendance at another Sheringham Soc. meeting. Sheringham TC

would be giving the society a grant towards repairing the roof on the sheds. He

reminded members that it had been a good year with income well up.

RB and BH had attended the Remembrance Day Church Service with RB laying a

wreath on behalf of the PC.

RB and MW had attended another charity meeting and gave a brief report


8. PC Assets:

(a) To receive verbal report re lighting by the Clerk

A light was out on the Al49, east of Britons Lane, and had been reported to the


(b) To receive update re new lighting maintenance contract.

The Clerk had been informed verbally by T.T..Jones Electrical that they were in the

process of drafting new light maintenance contracts.

(c) To receive verbal report re graffiti on bus shelter wall

The Police had identified those responsible and had informed the Clerk that they

would be dealt with via the Restorative Justice System.

(d) To consider complaint from parishioner regarding the structure of bus


The parishioners letter was read to members. The Chair reminded members of the

history relating to the shelter and how the design had been approved by Norfolk CC

Highways Dept., Norfolk Police, and others before proceeding to the building stage

many months later. Over the years it had been proved that this design had cured the

old problems and this shelter was not much different to many others in neighbouring

parishes. Some villages had no shelters. The Clerk was instructed to write to the

parishioner accordingly. (Prop: RB, Sec: GD)

9. To further consider a seat next to glass bus shelter.

Ed Farrow had been instructed to proceed with the new seat.

10. Quality Parish Status & Governance

(a) To review Clerks Salary & Contract

RB would be reporting back to members a.s.a.p.

(b) To review Financial Regulations & Standing Orders (circ)

Copies of the existing FRs and SOs had been circulated to members. lt was agreed to

carry this matter forward to the next meeting in order that the Clerk could study the

changes to NALCs model standing orders before proceeding.

(c) Revisit & Review Register of Interests (circ)

Members were reminded that occasionally interests declared (DPls) would change

and NNDC would need to amend members forms that had been submitted.

11. To receive reports from District & County Councillors

B. Hannah (NCC) reported on the following (a) he congratulated members on

revisiting interests (b) he had voted against the Kings Lynn lncinerator (c) he was on

the appointment panel for the Chief Constable (d) had attended the Priory Ruins

meeting, with some PC members, following repair and restoration work.

12. Police Report & Sect.17 Crime & Disorder Act.

The Clerk informed members that an e—mail report stated that there had been one

recorded crime since the last meeting.  lt was agreed that CG would stand in for GD at

SNAP meetings when GD was not available. The Clerk would arrange for the

appropriate voting forms to be completed by CG.

13. To receive Correspondence (not included in agenda items above)

The Clerk drew attention to the following :— (a) letters from A-on Insurance regarding

guidance on snow clearance and firework displays. (b) letter regarding local

foodbank. These would be circulated.

14. Resolution re Public Participation (comments/other matters)

Prop: MR, Sec:CG — agreed — meeting adjourned — no comments- meeting re-opened

15. To confirm date of next meeting — future agenda items .

This was confirmed for ll”` December 2013 at,7pm.

The Budget/Precept would be on the agenda.

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