BRPC Minutes May 2014


Minutes of the Annual Parish Council Meeting held on Wednesday, 14th May, 2014 at the Scout HQ., Cromer Road, Beeston Regis – (following the parish meeting)

Present: M.Knowles (Chair), M.Church, Mrs.M.Roffe, D.Thompson, G.Dyson,
Mrs.M.Wright, C.Goodwin, R.Beckley and the Clerk. Also present were two members of the public.

1a. Election of Chairman & Declaration of Acceptance of Office
M.Knowles was elected Chairman for the coming year and duly signed his Declaration of Acceptance of Office (Prop: MR, Sec: GD)

1b. Election of Vice-Chair & Declaration of Acceptance of Office
R.Beckley was elected Vice-Chairman for the coming year and also signed his Declaration of Acceptance of Office.

1c. To receive and consider apologies
Apologies were received and accepted from P.Kemp, B.Hill, and H.Roper. Apologies were also received from B.Hannah (NCC), Mrs.A Sweeney (NNDC), and

1d. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 9/4/14 (circulated)
These had been circulated and were accepted as a true record (Prop: GD, Sec: RB)

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, (bus shelter cleaning),P.Bullimore £241.00,(net salary),
HMRC £60.20 (tax on salary), W.Runton Scouts £25.00, (hire of hall),
P.Bullimore £51.95, (admin exps), T.T.Jones Elect. £67.78 (addtl mtce)
Aon UK Ltd £495.90 (insurance), J.Green £70.00 (payroll servs),
Morston PC £41.46 (ink cart., pc repair, copying) Secret Gdns £174.00 (grass)
The above payments, scheduled on the agenda, were approved (Prop:DT, Sec: MW)
The bank balances were as follows :- A/C 10162132 £2218 and A/C 10162140 £7617.
The first half-years precept and grant had been received (£6850) as had the insurance claim money re the village sign (£205.40) – noted.
(b) To receive report from Vice-Chair re Insurance Review (RB)
RB recommended the Aon insurance to members. He asked the Clerk to deal with the members declaration and also the discounts available for a longer term agreement and quality parish status. The Chair thanked RB and members duly accepted the report.
(c) To approve Bank Mandates to Eon & T.T.Jones Electrical for 2014-15
These were duly approved (Prop: MK, Sec: RB).

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following was noted:-
PF/13/0386 – Use of land for car boots at Cookies Field; permission was given, subject to conditions, for car boots from April – October each year. The Clerk would circulate the details.
(b) To consider planning applications received since agenda printed
None received.
(c) PF/14/0428; Change of use from residential to holiday accom (Abbey Farm)
Members agreed to support this application (Prop: RB, Sec: MR)
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning discussions.

6. Highways/Footpath matters
(a) To receive report re meeting with Highways Engineer on 2/4/14
The Clerk informed members that following a meeting with Steve White, when GD, MW, and the Clerk attended, it had been agreed by him to carry out all the work referred to in the April, 2014 minutes accept (b) and (e).
(b) To consider state of Beeston Common (RB)
There was no discussion as RB informed members that work was in hand
(c) To note England Coast Path Consultation Report (RB)
RB had spoken on this, and its associated problems, at the Annual Parish Meeting earlier. He would keep members updated.
(d) To consider state of trees following surgery on west side of Abbey Pk.
DT reported on tree felling adjacent to 48, Abbey Park. Timber had been dumped in the ditch and the site left untidy. The Clerk would make enquiries as to who was responsible.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk had no new announcements.

8. PC Assets:
(a) To receive verbal report re lighting by the Clerk (incl. LEDs)
The Clerk informed members that the Chair had submitted a report to the Norfolk Community Foundation fulfilling part of the conditions associated with the LED grant
It was agreed to remove this item from future agendas now that all LEDs were up and running with no or little maintenance involved.
(b) To receive update/consider new bench seats near caravan park and school
The Clerk had been informed that work was progressing.
(c) To receive update/consider repairs of village sign and footpath sign
The work was in-hand and the Clerk had received the insurance claim money (see 4a)

9. To receive/consider report from DT re Annual Asset Inspection
It was agreed to carry this forward to the next meeting.

10. Quality Parish Status & Governance
(a) To review Clerks Salary & Contract
(b) To review Standing Orders & receive report from Clerk re SOs Course
(c) To consider the next newsletter (incl.Annual Report & Accounts)

11. To receive reports from District & County Councillors
Apologies received from both councillors.

12. Police Report & Sect.17 Crime & Disorder Act.
Apologies received from PCSO.Bridges.

13. To receive Correspondence (not included in agenda items above)
Nothing received.

14. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec: RB, – meeting adjourned – a parishioner thanked councillors for all their work during the past year – meeting re-opened.

15. To confirm date of next meeting – future agenda items
This was confirmed for Wed.11th June, 2014 – 7pm.

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