BRPC Minutes July 2014

Minutes of the meeting held on Wednesday, 9th July, 2014 at the Scout HQ., Cromer Road, Beeston Regis – (7pm)

Present: M.Knowles (Chair), M.Church, Mrs.M.Roffe, D.Thompson, G.Dyson,
Mrs.M.Wright, H.Roper, R.Beckley and the Clerk. Also present were Andrew Smith and Graham Bloomfield representing Bidwells (items 5c/d) and two members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from B.Hill and P.Kemp. Apologies were also received from B.Hannah (NCC) and PCSO.Bridges.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 11/6/14.
These had been circulated and were accepted as a true record (Prop: MR, Sec: DT)

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, (bus shelter cleaning),P.Bullimore £241.00,(net salary),
HMRC £60.20 (tax on salary), W.Runton Scouts £25.00, (hire of hall),
P.Bullimore £48.28, (admin exps), S.Meakin £65.00 (internal audit fee),
NNDC £748.80 (dog bin emptying), Secret Gardens £116.00 (grass cutting)
Aon UK Ltd £10.48 (additional premium)
The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: MW).
The bank balances were as follows :- A/C 10162132 £5266 & A/C 10162140 £2167.
(b) To confirm appointment of Internal Auditor for 2014/15.
Mr.S.Meakin was appointed Internal Auditor for 2014/15 (Prop: DT, Sec: GD)

At the suggestion of the Chairman it was agreed to take items 5c and 5d next.
See minutes further on

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted :-
PF/14/0392; Side extn & dormer at Croftway, Church Close – permission given
C/1/2013/1012; Sand and gravel extraction at East Beckham – the NCC Planning Committee would be meeting to discuss this on 11/7/14 (recommended for approval by Officers)
(b) To consider planning applications received since agenda printed
None received.

(c) PF/14/0641; Conversion of Agricultural Buildings to 9 dwellings (Hall Farm)
(d) PF/14/0654; Erectn of stable block & hay store (Hall Farm)
Graham Bloomfield (architect) and Andrew Smith were representing Bidwells, the agents acting for the applicants, and they were introduced and invited to speak by the Chair. GB briefly outlined the changes in the planning regulations. AS stated that his remit was to change the site from bunk houses to residential units retaining the old character of Beeston Hall Farm as much as possible. He wanted it to be pleasant to walk past and make the scheme so it would sit in the landscape as it had over many years. He thought that the National Trust were supportive of the scheme. The Chair thanked them for their input and invited members to speak. Members were broadly in favour of the development. RB thought that the scheme was of good quality but thought that the application should go before the NNDC Planning Committee and not be dealt with by delegated authority (officer decision). He was concerned that the normal permitted development rights, which covered greenhouses, conservatories, extensions etc are removed thereby protecting the open countryside and preventing the urbanisation of the site in the future. Part of a statement, prepared by RB, would be submitted to NNDC requesting that this be dealt with by the Planning Committee at which point the PC would make a submission. (Prop: DT, Sec: RB – agreed).
Mrs.A.Sweeney (NNDC) would also be asked to refer this to the Planning Committee

(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning discussions.

6. Highways/Footpath matters.
(a) To receive report from RB re the Norfolk Coast Path
RB reported that signs had been erected incorrectly (directing people through the caravan site). This was being rectified – noted by members.
(b) To confirm Village Clean-up on 25th July
This was confirmed – members were asked to wear gloves (bags would be supplied)
(c) To consider request for another dog bin (east of the Bump, nr level crossing)
The request received a negative response and the Clerk would write back accordingly.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk announced the following :-
Coast Path (Sea Palling – Weybourne) drop in session at Sheringham Library 21/7/14.
MK gave a brief report on the NALC Conference held in Norwich (1/7/14)
RB gave a report on the Coastal Issues Forum field visit (1/7/14)
MW/RB gave a report on the Hooke Charity meeting.

8. PC Assets:
(a) To receive report from the Clerk re lighting.
The Clerk reported that a light had failed adjacent to 1, Priory Close but had since been repaired. The Hillside Road light was permanently on and it had been discovered that this had never been changed to a LED (reported to contractors).
(b) To receive update re new bench seats near caravan park and school
The work was completed.
(c) To receive update re repairs of village sign and footpath sign
All repairs had been completed.
9. To receive update re Caxton Park grass area (MK)
The Clerk had received further information and members agreed that MK and RB should investigate and try and progress this matter. (Prop: MC, Sec: DT)

10. Quality Parish Status & Governance
(a) To review Clerks Salary & Contract
C/fwd. To next meeting.
(b) To review Standing Orders
Copies of the NALC Model Standing Orders and the current BRPC.Standing Orders were circulating. C/fwd. To next meeting.

11. To receive reports from District & County Councillors
No councillors in attendance.

12. Police Report & Sect.17 Crime & Disorder Act.
No report had been received from the police.

13. To receive Correspondence (not included in agenda items above)
The following were noted and would be circulated :-
NCC “Your Norfolk” magazine and NNDC.agenda and minutes.

14. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec: HR, – agreed – meeting adjourned – (a) compliments were made re Mr.Pegg’s work on the footpath adjacent to the Priory and his property. – (b) report re overgrowth from a property in Regis Avenue (Clerk to write normal reminder letter).
Meeting re-opened.

15. To confirm date of next meeting – future agenda items
This was confirmed for Wed. 13th August, 2014 – 7pm.

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