BRPC Minutes July 2015


Minutes of the meeting held on Wednesday, 8th July, 2015 at the Scout HQ.,
Cromer Rd, Beeston Regis – commencing at 7pm.

Present: M.Knowles (Chair), G.Dyson, Mrs.M.Wright, N.Wright, C.Goodwin, Mrs.S.Goodwin, R.Beckley and the Clerk. Also present were B.Hannah (NCC)
PCSO.Bridges, and one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from R.Smith, Mrs.M.Roffe, and M.Church.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 10/6/15.
The minutes were accepted as a true record (Prop: MW, Sec: GD)

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £272.90,(net salary),
HMRC £43.00 (tax on salary), West Runton Scouts £25.00 (hire of hall),
P.Bullimore £47.08, (admin exps), T.T.Jones Electrical £327.82 (mtce lights)
Secret Gardens £116.00 (grass cuts), Morston PC £2.31 (photocopying),
S.Meakin £65.00, (internal audit fee), R.Beckley £8.60 (fittings for bench)
The above payments, scheduled on the agenda, plus one urgent payment were approved (Prop: CG, Sec: RB). The urgent payment was in the sum of £530.00 to E.Farrow for work at Caxton Park. Bank balances were as follows :- A/C 10162132
£3896 & A/C 10162140 £6211. – noted.
(b) To note Internal Auditors Report for 2014/15.
A satisfactory internal audit report was read to members.
(c) To appoint PC cheque signatories
It was agreed that existing signatories (R.Beckley and Mrs.M.Roffe) be joined by
Mrs.S.Goodwin (Prop: MK, Sec: CG). The clerk would make the necessary arrangements with Barclays Bank.
(d) To appoint Internal Auditor for 2015/16.
Mr.S.Meakin was again appointed Internal Auditor for 2015/16 (Prop: GD, Sec: MW)
(e) To consider extension of grass contract to include Caxton Park land.
The Clerk informed members that the existing contractor (Secret Gardens) wanted an additional £7 per cut for the Caxton Park land. It was agreed to accept this quote and add this grass area to the existing contract (Prop: MW, Sec: GD).

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted:-
PF/15/0254; Demolition & erection of replacement dwelling; Field Fare, Church Close – permission given.
PF/15/0568; Removal of condition at Sandywood, Sheringwood – permission given.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing
The Clerk had been informed verbally that a report was being submitted to the Board of Directors for approval after which time the architect, Chris Parsons, would be drawing up a scheme. John Lefever (Hastoe) hoped to attend a PC meeting, or possibly an open meeting inviting the public, in October/November 2015, and then the whole scheme would be presented to the NNDC Planning Department.
(d) PF/15/0787; Erectn of extension etc. at Bramble Cottage, Sheringwood.
It was agreed to support this application (Prop: RB, Sec: MK)
(e) To note/consider rubble etc adjacent to Heath Barn, Britons Lane.
RB had received a satisfactory explanation from the landowner which was noted.
(m) To consider PCs responsibilities re the AONB.
This had been duly considered.

6. Highways/Footpath matters.
(a) Update re Highways Partnership Scheme & vehicle activated signs
Nothing further had been received from the Highways Engineer since the June meeting. The Clerk informed members of the announcement for the 2016/17 Highways Partnership Scheme which again would be on a 50/50 basis.

7. Meetings & Conferences (to receive reports and announcements)
Training, which would be particularly useful for new members, was being held at Sheringham TC on 16th or 17th September. The date was to be agreed with the Norfolk ALC and it was agreed that the Clerk reserves three places for BRPC.
The Clerk would circulate details of other training via the Norfolk Training P’ship.
The Chair and Clerk had attended the NALC Annual Conference in Norwich and papers regarding the topics discussed would be circulated.
RB had attended the NNDC Coastal Issues Forum, and the West Runton Scouts AGM., again papers would be circulated.
RB spoke of the Hooke Charity meeting for the following day. The charity was 300 years old this year.

Items 11 and 12 were taken next – see minutes further on.

8. To consider future use of PC land at Caxton Park (including bench seat etc.)
The Clerk said that thanks were due to RB for his work with Ed Farrow at Caxton Park. The concrete slabs, picnic bench, and bench seat were all now in place and they provided a nice place for relaxing etc. Following a suggestion from RB, who had been speaking with parishioners, it was agreed to name this area “Daisy Green”.
A quotation was expected from Ed Farrow soon for the cost of a ramp/handrail across to Beeston Common. Sheringham TC, who are responsible for the common, would need to be consulted if this project was progressed. The Clerk was instructed to make enquiries regarding a litter bin for the area.

9. To consider a PC Bottle Bank (MK)
Following a brief discussion the Clerk was asked to make enquiries with Victory Housing as to whether they would give permission for a bottle bank on the Britons Lane car park.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS (incl review of governance & PC policies)
The Clerk asked members to consider appointing a governance champion to progress this matter, and recommended Sue Goodwin who had much experience in management and policy development. It was agreed that SG takes on this role, and working closely with CG, would proceed to update existing policies and create new ones for the PCs consideration. Hopefully the PC would be ready to apply for the quality level of the LCAS in the near future. Policy statements would be circulated via email, and paper copies where necessary, so that consideration and adoption of these could happen at future meetings.
(b) To receive update following asset inspection (shelters, seats, etc..)
Work was in hand and it was agreed to remove this matter from the agenda.

11. To receive reports from District & County Councillors
B.Hannah (NCC) reported that he was now back on the Childrens Servs.Committee and Licensing following his very busy year as NCC Chairman. A statement, provided by BH, regarding the A148 in relation to the new gravel/sand pit would be circulated.
MK reported that he had attended two full NNDC meetings

12. Police Report /Sect.17 Crime & Disorder Act and Community Speed Watch
PCSO Bridges reported that there had been 8 calls to the police in the past month with 2 crimes being recorded (theft from purse & criminal damage). The SNT priorities remained the same and the next SNAP meeting was on 16/7/15. No further volunteers had come forward re Community Speed Watch; this would be deleted from the agenda. The question of cars parked inappropriately during car boot sales was raised and it was agreed that RB and the Clerk liaise with the proprietor and arrange for signs to be made and displayed on car boot days. PCSO Bridges said she would patrol the area if on duty but as yet had received no reports of obstructive parking or laws being broken.

13. To receive Correspondence (not included in agenda items above)
Confirmation of the insurance policy renewal on 1/6/15 had been received from Aon.

14. Resolution re Public Participation (comments/other matters)
No comments or other matters.

15. To confirm date of next meeting & future agenda items.
This was confirmed for Wed. 12th August, 2015 (7pm)
G.Dyson offered his apologies for 12/8.

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