BRPC Minutes December 2015

Minutes of the meeting held on Wednesday, 9th December, 2015 at the Scout HQ.,
Cromer Rd, Beeston Regis – commencing at 7pm.

Present: M.Knowles (Chair), R.Smith, D.Thompson, G.Dyson, Mrs.M.Wright, N.Wright, C.Goodwin, Mrs.S.Goodwin, R.Beckley and the Clerk.
Also present were B.Hannah (NCC) and two members of the public.

1a. To receive and consider apologies
Apologies were received from M.Church and Mrs.M.Roffe.

1b. To receive Declarations of Interest on agenda items
RB declared a non-prejudicial interest in 5(d) and 5(e).

2. To approve the minutes of meeting held 11/11/15.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: MW)

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £272.90,(net salary),
HMRC £43.00 (tax on salary), West Runton Scouts £25.00 (hire of hall),
P.Bullimore £44.45, (admin exps), Morston PC £49.66 (1/3 share of sub, SLCC)
E.Farrow £20.00 (padlocks for VAS), Westcotec Ltd £3790.80 (vehicle act.sign)
*** The above payments, scheduled on the agenda, plus one urgent payment, were approved (Prop: DT, Sec: GD). The urgent payment was in the sum of £31.19 and payable to S.Meakin for computer cartridges/ink.
Bank balances at the end of Nov.15 were printed on the Budget working papers and amounted to £12,320.
(b) To consider Budget & Precept for 2016-17.
*** This item was discussed at the end of the meeting because of financial implications on other matters due for discussion.
It was agreed to adopt the clerks working papers/draft budget as a basis for discussion (Prop: GD, Sec: MK). The Clerk reminded members that the draft budget was for the normal running expenses of the council and no allowance had been made for matters currently under discussion. The NNDC council tax support scheme grant being offered was £1,167 for 2016-17. The Clerk went through his working papers highlighting such things as previous precepts, projected end of year balances for the current year, projected commitments etc.. MK pointed out that there was a payment for VAS which needed to be taken into account (commitment of £1600 in the current year). Although the projected balances at the end of March 2016 looked good members were inclined to keep the precept in line with the previous couple of years because of reserves that would be required in 2016-17. These reserves would cover VAS maintenance, handrail at Daisy Green, share in a new computer, increased grass cutting, cover for any clerks sickness leave, and associated costs with a by-election.
After further discussion it was agreed to request a precept of £12,033 which along with acceptance of the grant (£1,167) amounted to £13,200. (Prop: MK, Sec: GD and agreed). For comparison the figures for the previous years were 2015/16, £13,400 and 2014/15, £13,700. The Chairman, two members, and the Clerk duly signed the precept form for 2016/17 which would be forwarded to NNDC.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
PF/15/0943; Dwelling at Beechwood, Sheringwood – permission given – noted.
(b) To consider planning applications received since agenda printed
None received.
(c) Update re Affordable Housing
The Clerk had received nothing further from Hastoe Housing following their attendance at the last meeting. MK had attended a meeting at NNDC when representatives from Hastoe Housing and the District Council had a pre-application discussion. He reported that the planning officer had been very negative about the proposed site. Hastoe Housing would still be instructing their architects to submit a planning application to NNDC.
(d) PF/15/1677; Extns at St.Patricks, Church Close (circ)
It was agreed “no objections” to this application. (Prop: DT, Sec: NW)
(e) PF/15/1689; Extn at The Lantern, Church Close (circ)
It was agreed to “support” this application (Prop: DT, Sec: GD)
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning matters.

6. Highways/Footpath matters.
(a) Update re Highways Partnership Scheme & vehicle activated signs
The VAS was up and running and reactions to this new road sign had been favourable. The Clerk asked members to consider purchasing extra brackets which would enable the sign to be moved a lot easier from one location to another. This was agreed (Prop: DT, Sec: RB). The Clerk hoped that NCC would share the extra cost of £200 as part of the Highways Partnership Scheme. The Clerk would be submitting the 50% grant claim very soon which would result in a net cost to the PC of approx.£1600.
(b) To note/consider deadline for registration of historic public rights of way.
It was agreed to circulate the NCC Definitive Map and place this matter on a future agenda..

7. Meetings & Conferences (to receive reports and announcements)
GD, RS, and NW had attended the NNDC Planning Training – it was found useful.
RB had attended the Coastal Issues Forum – nothing directly concerning B/Regis.
GD, SG, and CG had attended the last SNAP meeting – Britons Lane speeding etc.. had been made a priority for police attention.
New announcements:
Norfolk CC – meeting re Strategic & Financial Planning (11/1/16) – noted

8. To further consider future use of PC land (Daisy Green).
It was agreed to accept Ed Farrows quote for a handrail (£135) – (Prop: MW, Sec:DT)
9. To consider quality of mobile phone signal in the parish (SG).
SG stated that concerns re the quality of the mobile phone signals had been raised with her and asked if anything could be done to rectify the situation. B.Hannah(NCC) said that he would investigate and report back to the PC.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS and consider/adopt the Communication & Engagement Policy, Council Action Plan, Health & Safety Policy, Disciplinary/Grievance Procedure, and Training Policy.
A formal application had been submitted in order to maintain the PC’s Foundation Status. Meetings would be required in order to progress with new and amended policies for Quality Status although there are no time restrictions as to when the PC should apply for this.

11. To receive update from Hooke Charity re purchase of Defibrillator (RB)
RB stated that things were moving slowly and he would update members soon.

12. To further consider the 800th Anniversary of the Priory
The Clerk had informed NCC of the proposed visit of the Bishop of Norwich next year which coincided with possible celebration events.

13. To receive reports from District & County Councillors
B.Hannah (NCC) – no report.
M.Knowles (NNDC) spoke about all communications being electronic in the near future with massive savings being generated from paper reduction.

14. Police Report /Sect.17 Crime & Disorder Act.
No report submitted.

15. To consider election of Community Reps for Norfolk Coast Partnership
It was agreed not to submit a nomination.

16. To receive Correspondence (not included in agenda items above)
The following was noted :- 1.Receipt from RBL re wreath purchased, 2.letter from Age UK, Norfolk requesting donation – refer to Annual Parish Meeting, 3. update from NNDC re CAB services.

17. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec: MK – agreed – meeting adjourned – no comments – meeting reopened

18. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 13th January, 2016. (7pm)

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