BRPC Minutes August 2016


Minutes of the meeting held on Wednesday, 10th August, 2016 at Scout HQ., Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, D.Thompson, G.Dyson, Mrs.M.Wright,
N.Wright, C.Goodwin, Mrs.S.Goodwin, R.Beckley and the Clerk. Also present were four members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from Mrs.M.Roffe and M.Church.
Apologies were also received from B.Hannah (NCC) and the police.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 13/7/16.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: GD, Sec: NW).

3 . Public Participation (requests to speak on agenda items)
Parishioners requested to speak on item 11.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning)(cheq 101695) , P.Bullimore £252.70,(net salary)(cheq 101696)
HMRC £63.20 (tax on salary)(cheq 101697) Secret Gds £195.00 cheq 101698)
W.Runton Scouts £25.00 (hall)(cheq 101699),
M.Wright £11.29 (Exps re Medal presentation)(cheq 101700),
P.Bullimore £47.98 (admin.exps) (101701).
*** The above payments (7), scheduled on the agenda, were approved (Prop: DT, Sec: RB). The reconciled bank balances, as checked and agreed by the Chairman prior to the meeting, were as follows :- A/C 10162132, £3047.73 and A/C 10162140 £5800.54. – Noted.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
PF/16/0196; Extension at Croftway, Church Close – permission given
(b) To consider planning applications received since agenda printed
PF/16/1039; Extensions at 38, Regis Avenue – Members agreed “no objections” to this application.
(c) Update re Affordable Housing.
The Clerk informed members that John Lefever from Hastoe Housing hoped to attend next months meeting and provide members with an update.
(d) To further consider the wall constructed at Closewood, Sheringwood.
An enforcement request had been submitted to NNDC and an acknowledgement had been received (Ref; ENQ/16/0200).
(m) To consider PCs responsibilities re the AONB. – Duly considered above.
6. Highways/Footpath matters.
(a) To note/consider Highways Rangers visit week commencing 29/8/16.
The following were considered :-
Trees & shrubs nr.railway bridge on A149 – Refer to Highways Rangers.
Encroachment over footpaths, various locations – Clerk to write to occupiers.
Trees overgrowing light from Abbey Pk on A149 – Refer to Highways Engineer.
Encroachment over footpath at Affordable Housing Site – Refer to Hastoe Housing.
(b) To note/consider the new NCC Highways Partnership Scheme 2017-18
It was agreed to carry this forward to the next meeting.

7. Meetings & Conferences (to receive reports and announcements)
The following was noted :-
NNDC, Merchant Navy Day – Sat. 3/9/16 – Reception at Cromer Offices.
N.Lamb MP., – Village Tour Date – Thurs. 1/9/16 (Britons Lane Car Park).

8. To receive further report re Queens Birthday Celebration (Visit to Hilltop) (RB)
As a continuation of the celebrations RB suggested a visit for teenagers living in the parish to the Hilltop Adventure Centre. He would try and arrange a trip in the near future at a reduced price and the Clerk would write to the parents accordingly (enclosing a Hilltop brochure). This was agreed by members (Prop: DT, Sec; RS).

9. To note/consider the Electoral Review of North Norfolk.
The Chair summarised the position todate, and RB stated that this parish would be better aligned to Sheringham rather than inland parishes if the number of wards were to be reduced/amalgamated. The Chair reminded members of the parish survey in which the majority of parishioners stated that they felt part of Sheringham. After discussion it was agreed the Chair responds to the consultation along these lines (Prop; DT, Sec; MW).

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS.
Further work was required on the website after which the reply to the Accreditation Panel would be sent.
(b) To revisit procedure re Freedom of Information Act.
The Model Publication Scheme had been adopted on 13/7/16 (minute 10b) and would be revisited in the future when appropriate.
(c) To consider procedure for dealing with Press & Media
It was agreed that SG would prepare a statement/policy for consideration at the next meeting. It had always been the case that no councillor would talk to the press/media unless authorised by the parish council.
(d) To note/consider NALC’s Training Courses for Autumn 2016.
A copy of the autumn programme would be forwarded to all members for their consideration.

11. To receive report re the 800th Anniversary of the Priory event
In summary the Saturday had been a success particularly during and around the time of the afternoon service led by the Bishop of Norwich. Sunday had been disappointing with a poor attendance and some events not taking place as per the programme. Thanks needed to be recorded for the efforts of RB and Mr.S.Pegg from the Norfolk Historic Buildings Trust who had spent considerable time organising the event. The Chair opened the meeting to all for general discussion. Mr.Pegg thought that generally it had been a success which was reflected by emails from the Bishop and the Trust. RB stated that he hoped that advertising would defray most of the costs and presented a bill from the printers for payment at the next meeting. Mr.Pegg had financed parts of the event himself. A summary of the income and expenditure would be available soon. The Chair referred to an email from the scouts expressing disappointment regarding the Sunday after which they claimed to have sustained a loss of £140 on their BarBQ and wished this amount to be reimbursed. G.Poulter, who had helped with the BarBQ, expressed concerns that he had given up a Sunday only to find hardly anybody at the event. Members were agreed that they needed further details regarding this loss and an overall financial summary for the weekend from RB before considering the scouts claim further.

12. To receive reports from District & County Councillors
B.Hannah (NCC) – had offered his apologies.
M.Knowles (NNDC) – referred to the Electoral Review of North Norfolk which had already been discussed at item 9.

13. Police Report /Sect.17 Crime & Disorder Act.
The following report was received via email :- (a) Four calls to the police but no crimes recorded in the last month (b) Next Police Surgery is on 26/8/16 at 9.30am.
(c) Current priorities remain the same (d) Next SNAP meeting is on 8/9/16 at 7pm.

14. To further consider future use of Daisy Green (RB)
RB stated that he would have some further news regarding “information boards” at the next meeting.

15. To consider celebrating the 60th anniversary of BRPC.(RB)
The first meeting of BRPC was in May, 1957 and RB thought it a good idea to celebrate this event next year. It was agreed to carry this forward to the next meeting.

16. To receive Correspondence (not included in agenda items above)
Leaflet re “Devolution” which had already been well publicised – noted.

17. Resolution re Public Participation (comments/other matters)
Prop; DT, Sec; NW – agreed – meeting adjourned. The new curate introduced herself
to the parish council. Meeting re-opened.

18. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 14th September, 2016 (7pm).
MK and DT offered their apologies for this meeting.
The meeting closed at 8.45pm.


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