Minutes December 2016


Minutes of the meeting held on Wednesday, 14th December, 2016 at the
Scout HQ., Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, G.Dyson, Mrs.M.Wright, N.Wright, C.Goodwin, Mrs.S.Goodwin, R.Beckley, and the Clerk. Also present were B.Hannah (NCC), and two members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Church, Mrs.M.Roffe and Mr D Thompson

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 9/11/16.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: RS, Sec: GD).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £252.70,(net salary),
HMRC £63.20 (tax on salary), Morston PC £46.33 (1/3 share of SLCC sub),
W.Runton Scouts £25.00 (hall), Information Commissioner £35.00 (Ann.Reg),
P.Bullimore £45.65 (admin.exps), (cheques 101731 – 101737 inclusive).
**** The above payments, scheduled on the agenda, were approved (Prop: RB, Sec: GD). The reconciled bank balances, as checked and agreed, were as follows :-
A/C 10162132 £3870.63 and A/C 10162140 £7400.26.
(b) To consider Budget and Precept for 2017-18.
Ther Clerks draft budget and working papers had been circulated to members and were accepted as a basis for discussion (Prop: NW, Sec: CG). The Clerk had used the same format as previous years and informed members that the Local Council Tax Support Scheme Grant from NNDC was £1,039 for 2017-18. RB stated that the project balances for 31/3/17 looked good and suggested a reduction in the precept. He thought that a small increase in the Training Budget of £75 and £125 on Electricity Costs would produce a reduction on the precept of around 5% based on the Clerks figures. He suggested that an overall figure of £12,500 (£11461, precept and £1039, grant) would service the councils needs. After further discussion it was agreed unaminously that the precept for 2017-18 should be £11,461 and the grant, as in previous years, should be accepted (Prop: RB, Sec: RS). The Chair plus two members duly signed the Precept form which the Clerk would forward to NNDC.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following was noted :-
PF/16/1378; Extensions at 63, Priory Close – permission given.
(b) To consider planning applications received since agenda printed
PF/16/1642; Extn. To Reception Building at Hill Top, Sheringwood.
It was agreed to support this application (Prop: RB, Sec: SG).
(c) PF/16/1553; Erection of 9 Affordable Dwellings near Beeston Common.
It was agreed to strongly support this application from Hastoe Housing. Members thought that this was effectively a derelict piece of land and there are strong reasons for it to be an “exception site”. There is a clearly identified need in the district, and particularly in this, and neighbouring parishes, for housing of this type. (Prop: SG, Sec: MK).
(d) To receive update re the wall constructed at Closewood, Sheringwood
A planning application was still awaited regarding this wall.
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning matters..

6. Highways/Footpath matters.
(a) To receive update re new bench seat adjacent Church Cl. (A149)
The new bench had been ordered and Ed Farrow expected to install it early in the new year.

It was reported that the VAS was not working (currently near Anglia Mowers entrance).

7. Meetings & Conferences (to receive reports and announcements).
The Clerk reported on the following :-
Police Meeting – 9/1/17 – North Walsham – staff changes – CG/SG attending.
NNDC Planning Servs changes – 14/12/16 – clashed with tonights meeting.
RB reported on the last Church Field Committee.

Item 12 was taken next so that BH could get away – see minute further on.

8. To receive update re N.Nfk PC Forums report on 2nd homes council tax.
The Clerk had nothing further to report and it was agreed to remove this item from the agenda.

9. To receive update re CPRE’s concerns re new housing targets.
Nothing further to report – remove from agenda.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS. (incl. response to Accreditation Panel)
CG reported on the changes required when updating/changing Standing Orders and the introduction of the latest Financial Regulations. He was hopeful that a further submission to the Accreditation Panel would then be ready.
(b) To consider preparation for Annual Parish Meeting (SG).
SG reported that she had not received any responses regarding ideas for next years APM. She put forward her thoughts which included inviting :- (a) NCC Trading Standards to speak about rogue callers and website fraud, (b) Bens Workforce re help in the community, (c) Healthwatch Norfolk and (d) an organisation dealing with chair based exercises. Members asked SG to make further enquiries and report back
(c) To review & adopt Standing Orders, Financial Regs., Protocol for Reporting at Meetings, and Parish Council Action Plan.
Copies of all documents had been circulated to members and it was agreed that the Standing Orders, Financial Regs., and the Protocol for Reporting at Meetings be adopted (Prop: RB, Sec: MK). The Parish Council Action Plan needed further updating and would be presented at the next meeting for consideration.
It was agreed that RB responds to the Accreditation Panel a.s.a.p. (see 10a)

11. To receive financial report re the 800th Anniversary of the Priory event (RB)
RB hoped to have a written statement for the next meeting showing a surplus with no expense to the PC.

12. To receive reports from District & County Councillors
B.Hannah (NCC) reported on the following :- (a) encouraged people to have their say during the police budget consultation (b) the police were now talking about bringing back “Homewatch” (c) the Police Commissioner will be attending a local SNAP meeting (d) the subject of Devolution is now off the agenda (e) recent work by NCC Highways at the top of Britons Lane and the A149 West Runton railway bridge.

13. Police Report /Sect.17 Crime & Disorder Act.
No crime report received.

14. To further consider future use of Daisy Green (RB)
The cost of a nature information board appeared too expensive (£300 – £350) and members decided to drop this idea. The future use of this land would remain on the agenda.

15. To receive update re celebrating the 60th anniversary of BRPC.(RB)
RB reported that a date had been confirmed for the concert at Beeston Hall School. It would be on Thursday 25th May, 2017 and the Shantymen would be appearing. RBs preparatory notes were available and he was now liaising with the Headmaster on various matters.

16. To receive Correspondence (not included in agenda items above)
(i) Christmas card from N.Lamb MP (ii) letter/information from the Local Govmt Boundary Commission re Electoral Review of N.Nfk – for next agenda.

17. Resolution re Public Participation (comments/other matters)
No comments/other matters.

18. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 11th January, 2017 (7pm)

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