BRPC Minutes February 2017


Minutes of the meeting held on Wednesday, 8th February, 2017 at the Scout HQ., Cromer Rd., Beeston Regis – 7pm.
Present: M.Knowles (Chair), R.Smith, D.Thompson, G.Dyson, Mrs.M.Wright,
N.Wright, C.Goodwin, Mrs.S.Goodwin, and the Clerk. Also present were PCSO Simms and one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from R.Beckley, Mrs.M.Roffe, and M.Church. Apologies were also received from B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 11/1/17.
The minutes, which had already been circulated, were accepted as a true record. (Prop: GD, Sec: DT).

*** Item 12 (Police Report) was taken next in order that PCSO.Simms could resume normal duties – see minute further on.

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £252.70,(net salary),
HMRC £63.20 (tax on salary), E.Farrow £311.04 (new bench seat),
W.Runton Scouts £25.00 (hall), P.Bullimore £45.30 (admin exps).
E.Farrow £45.00 (VAS mtce/movement) (Cheques 101743 – 749 inclusive).
*** The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: MW). The reconciled bank balances, as checked and agreed, were as follows :-
A/C 10162132 £3033.71 and A/C 10162140 £7401.30.
*** The Clerk asked members to note that the new External Auditors, w.e.f. 2017-18, were PKF Littlejohn.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted :-
PF/16/1642: Two storey front extn to reception building – Hill-Top – permission.
PF/16/1727: Conversion of Garage at Two-Pines, Sheringwood – permission.
(b) To consider planning applications received since agenda printed
PF/17/0092: Dormer window & single stoey extn at Croftway, Church Close:
It was agreed “no objections” to this application (Prop: MK, Sec: MW).
(c) To receive update re 9 Affordable Dwellings near Beeston Common.
NNDC had arranged a site visit for the Development Committee on Fri.10/2/17 and the application would be discussed at the Development Committee on 16/2/17. The Chair expressed his concerns for the scheme following the publication of the officers report to committee which recommended refusal and went into many pages giving the reasons why.
(d) To receive update re the wall constructed at Closewood, Sheringwood
The Clerk had received no further news and the Chair stated that the planning application (PF/16/1753) would probably require a site visit.
(m) To consider PCs responsibilities re the AONB.
This had been duly considered.

6. Highways/Footpath matters.
(a) To receive update re new bench seat adjacent Church Cl. (A149)
The Clerk informed members that the work was completed and a new bench seat looked good at this location. It was agreed to remove this from the agenda.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk had no new announcements.
SG gave a report regarding the recent SNAP meeting and spoke of the re-structuring that was taking place. Police priorities remained the same.
GD gave a report of his attendance at the Sheringham Society meeting referring to the problems associated with the old shed doors on the slipway.

8. To consider WW1 “Beacons of Light” – Anniversary of the end of World War 1.
Members had been given information regarding this item and needed to consider whether the PC wished to participate. It was agreed to take part by having a bonfire (option 5 on the information sheet) and the Clerk was asked to enquire as to whether the National Trust would give permission to use their heathland before proceeding further. The Chair would make enquiries with the caravan park as an alternative venue.

9. To consider/adopt a new policy for paperless planning system (w.e.f. 1/4/17)
Information from NNDC and a draft policy compiled by the Clerk had been circulated. The policy was required to cover planning applications that could not be accommodated in the normal schedule of monthly PC meetings. NNDC was introducing a paperless planning system and therefore consideration also needed to be given to purchasing a lap-top, projector, and screen in order that members and the public could consult the information and plans during meetings. SG suggested that more time was needed for members to consider the policy and it was agreed to carry this forward to the next agenda. CG agreed to make enquiries regarding the costs involved in purchasing the equipment.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS. (incl. response to Accreditation Panel)
In the absence of RB it was agreed to carry this forward.

(b) To further consider preparation for Annual Parish Meeting (SG).
SG reported that she was progressing matters with the organisations that were to be invited to the APM. She stated that a firm date was now required in order to proceed and it was agreed for Wednesday 24th May, 2017 commencing at 6.30pm. It was noted that this was the day before the 60th Anniversary Concert.

11. To receive reports from District & County Councillors
M.Knowles (NNDC) reported briefly on the fixing of the Budget and stated that there was no increase for the seventh year running.

12. Police Report /Sect.17 Crime & Disorder Act.
PCSO.Simms reported on the following :- (a) staff restructuring in the Sheringham area (b) crime statistics are being provided on a larger area basis and will have to be further analysed by PCSOs to produce the parish figures (c) No recorded crimes in the last month (d) Priorities for SNT are speeding, and parking at the Primary School in Sheringham (e) next SNAP meeting will be on 6/4/17 and police surgeries will be on the 3rd Saturday of each month. The Chair thanked PCSO.Simms for attending and she left the meeting.

13. To further consider future use of Daisy Green
Carry forward to the next meeting.

14. To receive update re celebrating the 60th anniversary of BRPC.(RB & RS)
RS reported the following regarding the concert on 25/5/17 :- (a) the “running-order” had now been agreed with the actual concert lasting approx. 2 hours (b) there would be a VIP Reception commencing at 5.15pm with the concert starting at 6.30pm (c) an interval at approx. 7.15pm would include a video presentation of Beeston Regis by a pupil of Beeston Hall School (d) the concert would finish at approx. 8.45pm.
RS reported that he and RB were working with the Headmaster of Beeston Hall School to try and make this a successful event which he hoped would be attended by up to 300 people.

15. To receive Correspondence (not included in agenda items above)
Further brochures had been received from Dong Energy regarding the Hornsea Project Three Windfarm – there was a consultation event at Weybourne Village Hall on 3/3/17 commencing at 3pm.
An advertising letter from a printing company was also received.

16. Resolution re Public Participation (comments/other matters)
No comments or other matters.

17. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 8th March, 2017 (7pm).

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